EstateDeck

Automated Maintenance Billing Software

Zero-effort collections for Housing Societies. Auto-generate invoices for Maintenance & Utilities. Residents pay via UPI or Card instantly. The system automatically tracks defaulters and calculates penalties.

EstateDeck Accounting is a comprehensive financial suite for Resident Welfare Associations (RWAs). It replaces manual spreadsheets with an automated engine that handles Recurring Invoicing, Payment Gateway Integration, and Automated Reconciliation—reducing the Treasurer's workload by 90%.

Who is EstateDeck Billing For?

Tailored for the financial guardians of gated communities.

RWA Treasurers

Stop spending weekends matching bank statements. Automate reconciliation and generate the "Income & Expense" report for the AGM in one click.

Facility Managers

Track prepaid meter balances and utility consumption. Get alerts when a resident's balance is low to prevent service disruption.

Auditors & CAs

Export clean, Tally-compatible ledgers. Ensure 100% compliance with GST filing and TDS deductions for vendor payments.

Smart Invoicing Engine

Automated Society Invoicing

Auto-Generate Invoices

Set it and forget it. Invoices are generated and emailed on the 1st of every month.

  • Flexible Formulas: Bill by Sq.ft, Fixed Rate, or Hybrid (Fixed + Variable).
  • Utility Integration: Automatically pull readings from water/gas meters to calculate variable charges.
  • GST Logic: System auto-applies GST only if the maintenance amount crosses the ₹7,500 threshold.
Late Fee Calculator

Late Fee & Penalty Automation

Automate the awkward part. System calculates dues without bias.

  • Auto-Calculation: Apply Simple/Compound interest or Flat Penalties automatically after the due date.
  • Dunning Reminders: Automated SMS/WhatsApp nudges sent to defaulters before applying fines.
  • Waiver Workflow: Admins can waive off penalties with a logged reason for auditing purposes.

Seamless Collections

Society Payment Gateway

Integrated Payment Gateway

Give residents the convenience of paying from their couch.

  • Multiple Modes: Accept UPI, Credit/Debit Cards, Netbanking, and Wallets.
  • Instant Receipts: Residents get a digital receipt instantly upon successful payment.
  • Settlement: Funds are settled directly into the RWA bank account (T+1 or T+2 days).
Automated Reconciliation

Automated Reconciliation

Stop matching UTR numbers manually. The system does it for you.

  • Auto-Knockoff: Online payments automatically clear the pending invoice in the ledger.
  • Manual Entry: Easily record NEFT/Cheque payments with reference numbers for offline collections.
  • Suspense Account: Unidentified credits are flagged for review, keeping the ledger clean.

Why Switch from Excel?

Feature EstateDeck Billing Manual Excel / Cheques
Invoicing Automated (Bulk) Manual Creation
Reconciliation Instant (Auto) Hours of matching UTRs
Reminders Auto-SMS/WhatsApp Manual Phone Calls
Transparency App Dashboard Hidden in Treasurer's Laptop

Treasurer FAQs

Are there transaction charges for online payments?

EstateDeck charges a SaaS fee. For online payments, standard gateway charges (MDR) apply (e.g., ~1-2% for cards, minimal for UPI), usually borne by the payer or the society as per policy.

Can we handle multiple bank accounts?

Yes. You can map Maintenance collections to one account and Sinking Fund collections to a separate bank account automatically.

Is the financial data secure?

Yes. Financial data is encrypted using 256-bit SSL. We perform regular backups and strictly limit access based on roles (Admin vs. Resident).

Stop Chasing Payments.

Switch to the #1 Billing Engine for Housing Societies.