Per-unit ledgers, sinking-fund segregation, GST/TDS, asset depreciation, bank reconciliation and Tally XML export. Treasurer and auditor on the same screen — no Excel handover.
Each one is a mechanism gap. Each one has a specific fix.
Every high-value society asset — generator, lift, gym, CCTV, furniture — logged in one auditable register from purchase to disposal.
Daily consumables — diesel, bulbs, cleaning supplies, stationery — logged in and out so nothing leaves the store without a record.
State Co-operative Society Acts require sinking funds to stay separate from maintenance operations. EstateDeck enforces this — no treasurer intervention.
Indian housing societies have specific GST and TDS obligations. The mechanism handles both — your CA gets clean data, not Excel to untangle.
The four reports every auditor asks for — generated from live data, not assembled the night before the AGM.
Match the bank statement to the books automatically — then hand the auditor their own login so they verify without calling the treasurer.
Tally is general accounting. EstateDeck is RWA-specific. The mechanism differences matter.
| Mechanism | EstateDeck | Tally (general) |
|---|---|---|
| Operator skill required | Honorary Treasurer — no accounting background | Trained accountant |
| Per-unit maintenance ledgers | Auto-created & auto-updated per flat | Manual creation & manual updates |
| Sinking fund logic | Built-in auto-allocation rules | Manual journal entries every cycle |
| Asset depreciation | SLM/WDV + AMC alerts integrated | Basic ledger only — no AMC linkage |
| GST/TDS compliance | Auto-deduction + GSTR-ready exports | Manual calculation |
| Bank reconciliation | Auto-match by UTR | Fully manual |
| External auditor access | Read-only portal login | Share full access or email files |
UPI, cards, net banking. Payment posts to the per-unit ledger and the maintenance income ledger instantly.
Vendor bills entered with auto TDS. Petty cash with bill photo. Sinking fund auto-allocated.
Upload statement. UTR-matched automatically. Unmatched items flagged for review.
Auditor logs in. Balance sheet, P&L, trial balance ready. Sign-off without Excel handover.
Record expenses, track dues, close the books each month in under an hour — without accounting knowledge or an external bookkeeper.
See real-time financial dashboards — income vs expenditure, dues, sinking fund balance — before every committee meeting.
Log into the read-only auditor portal. Verify vouchers, ledgers and statements. No Excel requests, no office visits.
Per-tower maintenance rates, shared amenity costs, multiple bank accounts — one accounting system handles them all.
Start with a clean structured system from day one — opening balances imported, RWA chart of accounts pre-configured.
Manage accounting for several societies from one login. Separate books per society, unified reporting for clients.
"I took over as Honorary Treasurer two years ago with zero accounting background. The previous treasurer left behind three Excel files that didn't agree on anything. Migrating to EstateDeck Accounting was the first time the sinking fund balance, the bank balance and the books actually matched. Our AGM audit took two days this year instead of three weeks."
For each adjacent intent, here is where to go instead.
For "close the books in an hour" / "pass the AGM audit stress-free" outcome content, go to /solutions/accounting-finance-management/.
Maintenance Billing handles the collection layer. Society Accounting handles the books layer. Both connect. Go to /features/billing/.
Vendor & AMC Management handles the contract lifecycle. Society Accounting records the payments. Go to /features/vendor-management/.
EstateDeck Accounting runs day-to-day society books. If your auditor still wants Tally output, EstateDeck exports Tally XML — so the society runs on EstateDeck and the CA consumes Tally.
Those are general business accounting tools. EstateDeck is RWA-specific — sinking fund, per-unit ledgers, ₹7,500 GST threshold logic baked in. Different product category.
EstateDeck is property-only. For K-12 schools see SchoolDeck; colleges CampusAlly.
Society accounting software is a double-entry bookkeeping system built specifically for housing societies and RWAs. Unlike general tools like Tally, it handles per-unit maintenance ledgers, sinking fund segregation, corpus fund management, and housing-society-specific compliance reports natively — without manual configuration. EstateDeck Society Accounting is one such platform, built for Indian RWAs and aligned with the GST Act 2017 ₹7,500 RWA threshold and state Co-operative Society Acts.
Yes. EstateDeck handles day-to-day society accounting with a simpler interface aimed at honorary treasurers rather than trained accountants. If your statutory auditor still prefers Tally, you can export all vouchers and ledgers as Tally-compatible XML files for their use — so the society runs on EstateDeck while the auditor consumes Tally output.
EstateDeck automatically allocates a configured percentage of each maintenance collection to a separate Sinking Fund ledger, mapped to a dedicated bank account. The system also tracks corpus fund Fixed Deposits, interest accrued, and maturity dates, keeping long-term reserves legally ring-fenced from daily operations — required under state Co-operative Society Acts.
Yes. TDS is automatically deducted when recording vendor payments under Income Tax Act § 194-IB and Section 194C rules. The system generates GSTR-1 and GSTR-3B compatible reports and alerts you when per-unit maintenance crosses the ₹7,500 / month threshold that triggers GST applicability. Challans for statutory payments can be generated directly from EstateDeck.
Yes. EstateDeck provides a read-only auditor login. Your chartered accountant can view all ledgers, vouchers, and financial reports without being able to edit any data. This eliminates the audit-season ritual of emailing Excel files back and forth between the treasurer and the CA.
Yes. Financial data is backed up daily to encrypted cloud servers. Role-based access ensures only the Treasurer, Secretary, and Auditor can view sensitive financial records, aligned with the DPDP Act 2023 for personal data. You can also export a full copy of your ledgers at any time for your own offline backup.
Register each asset in EstateDeck with its purchase cost, date, and depreciation method (Straight Line Method or Written Down Value). The system calculates annual depreciation automatically and posts the journal entry at year-end — reflecting the accurate net book value in your balance sheet without manual intervention.
Yes. EstateDeck's onboarding team helps import past member records, outstanding dues, opening balances, and asset register data via Excel templates. Most migrations are completed within the 7–10 day setup window at no extra cost.
Maintenance Billing is the collection layer — generating invoices and accepting UPI / card payments from residents. Society Accounting is the books layer — recording every payment and expense, running sinking-fund allocation, depreciation, GST/TDS, bank reconciliation, and producing balance sheets. They are connected — payments flow from Billing to Accounting automatically — but they are separate modules with separate deep pages.
Yes. EstateDeck's accounting module is configurable for state-specific frameworks including the Maharashtra Co-operative Societies Act 1960, Karnataka Co-operative Societies Act 1959, Tamil Nadu Apartment Ownership Act 1994, Telangana Apartment Ownership Act 1987, and West Bengal Apartment Ownership Act 1972. Sinking-fund percentages, election rules and audit format requirements vary by state — the system supports the format your registrar expects.
Double-entry, RWA-specific, GST-aware. No spreadsheets, no scrambling at AGM.
