This is the owner finance layer — a per-property P&L that closes in minutes, exports to Tally in one click, and reconciles §194-I TDS against Form 26AS with GST handled on commercial rent. The finance and tax layer, not the lead layer and not the lease layer.
For landlords, owners & the CAs who serve them · per-property P&L → Tally → 26AS reconciliation · §24 · §194-I/IB · GST 18% on commercial.
Property accounting & finance closes every property's month-end profit-and-loss and keeps it reconciled with Indian tax. You record rent, maintenance, repairs and property tax through the month; at close, each property's P&L down to net operating income is produced, §194-I TDS is reconciled against Form 26AS, GST on commercial rent is handled, and the books export to Tally in one click. This is the owner finance layer. The security-deposit ledger and lease lifecycle (e-stamp, renewal, escalation) are the separate tenant-lease-management solution; building-compliance docs are document-management; per-sqft CAM is commercial-property-management; portfolio rollup across many properties is multi-office management.
Smt. Ramaswamy owns 18 flats across three buildings in T. Nagar, mostly residential with two small retail units. Her March month-end close ran from 09:00 to 09:04 — four minutes. Here's the P&L for one building, and the TDS mismatch the reconciliation flagged before it became a filing headache.
| Line | Amount (₹) |
|---|---|
| Rent received | 2,87,400 |
| Less: Maintenance | (38,200) |
| Less: Repairs | (14,200) |
| Less: Property tax | (4,800) |
| Less: Depreciation (Sch. II basis) | (1,000) |
| Net operating income | 2,29,200 |
| ⚠ Form 26AS reconciliation — Tenant C | ₹2,400 §194-I mismatch |
Rent and expenses across buildings land in one spreadsheet, so the owner can't see which property actually makes money and which quietly loses it. The portfolio looks fine while one building bleeds.
A tenant deducted §194-I TDS but the credit never reflected in Form 26AS. Nobody notices until the return is being filed, when fixing it means chasing a tenant about a deduction from eight months ago.
The owner keeps records one way, the CA needs Tally. So at year-end someone re-types twelve months of vouchers, introducing errors and burning days that a one-click export would have saved.
GST-bearing commercial rent gets blended with GST-free residential income in one figure, so the GST position is a guess and GSTR filing becomes a reconstruction exercise every quarter.
Rent received, maintenance, repairs and property tax for each property are recorded through the month as they happen, tagged to the right building and unit, so nothing has to be reconstructed at month-end.
At close, each property's profit and loss is produced in one view — rent income less maintenance, repairs, property tax and depreciation, down to net operating income — per property, not one undifferentiated pile across the portfolio.
§194-I TDS deducted by tenants (10% on building rent, 2% on plant and machinery) and §194-IB for personal landlords is reconciled against Form 26AS, so a mismatch on any one tenant is flagged before it becomes a filing problem.
For commercial units above the GST threshold, 18% GST is applied and GSTR-1 and GSTR-3B summaries are produced, with input-tax-credit visibility for the tenant — kept distinct from residential income that carries no GST.
The closed books export to Tally in one click as XML, so a CA picks them up without re-keying, and owner-wise monthly statements (with NRI and HNI variants carrying §195 and FEMA cues) go out — the month is closed and tax-ready.
§24 House Property treatment (30% standard deduction + home-loan interest) on owner statements; §194-I TDS (10% building / 2% plant & machinery) and §194-IB (5% personal landlord) reconciled against Form 26AS.
18% GST on commercial rental income above the threshold (₹20L most states, ₹10L special-category), with GSTR-1/3B summaries and tenant ITC visibility. Residential rent kept GST-free and separate.
Depreciation on the Schedule II useful-life basis where the owner accounts for it; NRI owner statements carry §195 TDS and FEMA repatriation cues for rent flowing to an NRO account.
Framework references: Income Tax Act §24 House Property, §194-I (10%/2%), §194-IB (5%), §195 (non-resident TDS); CGST Act 2017 18% on commercial rent (threshold ₹20L / ₹10L special states); Companies Act 2013 Schedule II building useful life; FEMA NRO/NRE repatriation; Form 26AS reconciliation; IT Act 2000 §65B. EstateDeck records and reports, routes payments through RBI-authorised PSPs, and never holds owner funds. Not tax advice — figures are illustrative; consult your CA.
EstateDeck keeps finance, lease lifecycle, and compliance documents as separate solution pages on purpose, so each ranks for its own job. This is the finance and tax layer — and the security-deposit ledger sits with the lease it belongs to, not here.
Per-property P&L, Tally export, §194-I/GST reconciliation, owner statements
e-Stamp, renewal, escalation clauses, security-deposit ledger
Tenant & Lease →OC, Fire NOC, structural audit, bye-laws, expiry tracking
Compliance Docs →The close is the same shape; the tax cues and the statement variant change with the owner.
An owner with residential flats and a couple of retail units closes each property's P&L monthly, keeps GST-bearing commercial rent separate from residential, and hands clean Tally XML to a CA — month-end in minutes, not a weekend.
An NRI landlord gets statements carrying §195 and FEMA repatriation cues, with §194-I TDS reconciled against Form 26AS — so the position is clear to both the owner abroad and their CA in India at filing time.
The owner closes and reviews in EstateDeck; the CA receives one-click Tally XML and a TDS/GST position already reconciled. The relationship stops being a year-end re-typing exercise and becomes a review.
"I own eighteen flats across three buildings — mostly families, two small shops. For years month-end meant a Sunday with a calculator and a shoebox of receipts, and I still never quite trusted the numbers. The first month I closed in EstateDeck it took about four minutes per building, and I could finally see each building's profit on its own instead of one big confusing total. But the moment I became a believer was a small amber line: it told me a tenant's TDS credit in my 26AS was two thousand four hundred rupees short of what it should be. In the old days I'd have found that in July with my CA, in a panic. I found it in March, made one phone call, and it was sorted. My accountant now just gets the Tally file — no more re-typing my whole year. I'll say plainly, it doesn't touch my money; the rent comes to my own account, this just keeps the books honest and the tax straight."
What every landlord, owner, and CA asks before they change how the books are kept.
We'll show you a per-property P&L close, the §194-I reconciliation against Form 26AS, GST on commercial rent, and one-click Tally export — in a demo on your own buildings. Not tax advice; bring your CA.
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