EstateDeck

Builder Handover & Snag List

For new societies. Manage the transition from Developer to RWA seamlessly. Residents can report Snags (Defects) with photos. Track Asset Handover and Warranty Expiries.

EstateDeck Handover Module brings transparency to the critical handover phase. It allows ad-hoc committees to digitize the Joint Inspection Process, track thousands of Construction Snags, and monitor the Defect Liability Period (DLP)—ensuring the builder delivers what was promised before the exit.

Quality Assurance

📷 Photo Evidence 📅 DLP Tracking 🏗️ Asset Checklist ✅ Digital Sign-off

Snag List & Defect Reporting

Apartment Snag List App

Resident Snag Reporting

Empower new owners to report defects before moving in.

  • Photo & Pin: Residents click photos of cracks, seepage, or broken switches and tag the location (e.g., Master Bedroom).
  • Consolidation: The system compiles snags from 200+ flats into a single "Master Snag List" for the builder.
  • Status Tracking: Track defects from "Reported" → "Work in Progress" → "Rectified".
Joint Inspection Checklist

Joint Inspection (JRI)

Standardize the walkthrough process.

  • Digital Checklist: Pre-loaded checklists for Electrical, Plumbing, and Civil works.
  • Digital Sign-off: The Resident and Builder Engineer sign digitally on the tablet after inspection.
  • Re-inspection: Auto-schedule follow-up visits if critical defects are found.

Common Area Asset Handover

Common Area Asset Handover

Amenity & Infra Handover

Take control of the Club House, STP, and Transformers.

  • Inventory Tagging: Catalog every pump, motor, and gym equipment with serial numbers.
  • Document Link: Attach manuals, warranty cards, and AMC contracts to each asset digital profile.
  • Condition Report: Record the state of the asset (Working/Repair Needed) at the time of takeover.
Defect Liability Period Tracker

DLP & Warranty Tracker

Don't pay for repairs that are the builder's responsibility.

  • Countdown Timer: Track the Defect Liability Period (e.g., 2 Years from OC).
  • Expiry Alerts: Get notified 60 days before DLP ends to conduct a final "snag sweep".
  • Warranty Mapping: Know exactly which vendor handles the Lift warranty during the first year.

Documentation & Compliance

Handover Document Repository

Blueprint & Docs Vault

Preserve the structural DNA of your society.

  • As-Built Drawings: Store high-res Electrical, Plumbing, and Fire Safety blueprints.
  • Compliance Certs: Secure storage for Occupancy Certificate (OC), Fire NOC, and Lift Licenses.
  • Access Control: Ensure these critical documents are passed safely from the Builder to the RWA Admin.
Handover Progress Dashboard

Transition Dashboard

Visual analytics for the Ad-Hoc Committee.

  • Completion Status: "85% of Flats Handed Over", "40% Snags Rectified".
  • Aging Report: Identify defects that have been pending for >30 days.
  • Builder Performance: Data-driven discussions with the builder based on resolution speed.

EstateDeck vs. Email/Excel

Feature EstateDeck Handover Email / Excel Sheet
Defect Proof Photo & GPS Tagged Text description (Vague)
Tracking Real-time Status Lost in Email Threads
Accountability Digital Sign-off Verbal arguments
DLP Monitoring Automated Alerts Manual Calendar

Committee FAQs

Can the builder access this system?

Yes. You can create a specific "Project Team" login for the builder's engineers. They can view the Snag List and mark items as "Resolved" with photos.

Is this useful after handover?

Absolutely. Once the handover is complete, the asset data flows seamlessly into the Asset Management module for future maintenance.

What about individual flat handover?

The system generates a "Key Handover Checklist" for every unit. Possession is marked complete only when the resident digitally signs off on the checklist.

Take Control of Your Society.

Ensure a smooth, defect-free transition from the builder.

Asset Mgmt • Unit Database • Helpdesk