EstateDeck

Audit-Proof Property Accounting &
Rent Collection Software

Don't risk your license with bad bookkeeping. EstateDeck is purpose-built for Trust Accounting, automating rent reconciliation, CAM charges, and owner disbursements in one click.

🏦 Trust Accounting 🏢 CAM Reconciliation 🧾 1099 Tax Filing 💸 Auto-Pay Owners

Why Generic Accounting Software Fails for Real Estate

Standard tools like QuickBooks struggle with the complexities of property management. They can't handle Tenant Ledgers, separate Security Deposit Escrows, or calculate Prorated Rent automatically. EstateDeck is a double-entry accounting system designed specifically to keep your properties, owners, and tenants financially organized and compliant.

The 4-Step Monthly Close

How we automate your month-end in minutes.

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1. Collect

Rent & Late Fees auto-collected via ACH/Card.

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2. Deduct

Management fees & vendor bills deducted automatically.

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3. Disburse

Net income sent to Owner's bank account.

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4. Report

Owner Statement emailed instantly.

Explore Features: Rent Roll • Vendor Billing • Financial Reports

Automated Receivables (AR)

Never chase a check again.

Online Rent Collection

Smart Rent Collection

Accept payments how tenants want to pay.

  • Auto-Pay: Tenants set it and forget it. Funds settle in your bank in 24-48 hours.
  • Rule-Based Late Fees: System applies penalties automatically based on lease terms (e.g., "5% after the 5th").
CAM Charges

Commercial CAM Reconciliation

Complex calculations made simple.

  • Expense Pools: Track common area expenses (snow removal, security) separately.
  • Pro-Rata Billing: Automatically bill tenants based on their square footage share.

Payables (AP) & Compliance

Stay on the right side of the IRS and State Boards.

Trust Accounting

Trust Accounting

Keep funds separate and secure.

  • Three-Way Reconciliation: Ensure Bank Balance = Checkbook Balance = Tenant Ledgers.
  • Escrow Management: Keep security deposits separate from operating funds automatically.
Tax Filing

Tax Season Automation

File 1099s without the headache.

  • 1099-NEC Filing: Track vendor payments all year and e-file forms directly to the IRS.
  • Schedule E Reports: Give owners exactly what they need for their tax returns in one click.

QuickBooks vs. EstateDeck

Feature QuickBooks EstateDeck Accounting
Tenant Ledgers Manual "Customer" setup Native & Automated
Late Fee Logic Manual Invoices Fully Automated
Trust Compliance Complex workarounds Built-in Safeguards
Owner Portals Not available Real-time Access

Accounting FAQs

What is "Three-Way Reconciliation"?

It is the gold standard for property management. It ensures that your Bank Balance matches your Book Balance AND the sum of all individual Tenant Ledgers. EstateDeck does this automatically to keep you audit-ready.

Can I pay owners via Direct Deposit?

Yes. We integrate with NACHA-compliant banking networks. You can batch process owner distributions (Owner Draws) and send funds directly to their bank accounts.

Can I migrate from AppFolio or Buildium?

Yes. We offer a white-glove migration service to import your properties, tenant ledgers, and vendor lists so you don't lose historical data.

Stop fearing tax season.

Get financials that are always up to date.