EstateDeck

Audit-Proof Your Portfolio.

Filing cabinets are a liability. EstateDeck provides a bank-grade digital vault for your leases, deeds, and insurance policies, complete with automated expiration tracking and compliance alerts.

🔐 Encrypted Storage 🔍 OCR Search ⚠️ Expiry Alerts ✍️ e-Signatures

What is Real Estate Document Management?

Real Estate Document Management is a specialized system for storing, organizing, and tracking property-related files. Unlike generic cloud storage (like Google Drive), it is built with Compliance Logic. It knows that a "Lease Agreement" has an expiry date, and a "Vendor Insurance Policy" needs annual renewal, automatically notifying property managers before critical documents lapse.

Related Solutions: Lease Contracts • Vendor Mgmt • Invoices

Intelligent Storage

Find any document in seconds, not hours.

Smart Filing

Property-Centric Filing

Organized the way you work.

  • Auto-Tagging: Upload a file to "Unit 402," and it's automatically tagged with the Building, Owner, and Tenant context.
  • OCR Search: Search for specific clauses (e.g., "pet policy") inside scanned PDFs and images instantly.
Version Control

Version Control

Never use the wrong contract again.

  • History Log: Track every edit and view. See who changed the lease terms and when.
  • Archive Mode: Automatically archive expired leases while keeping them accessible for future audits.

Compliance & Automation

Proactive alerts prevent costly legal mistakes.

Expiry Alerts

Expiry Tracking

Stop checking dates manually.

  • Vendor Insurance: Block payments to vendors whose insurance (COI) has expired until they upload a new one.
  • Lease Renewals: Receive alerts 90, 60, and 30 days before a lease ends to start renegotiation.
Digital Signatures

Integrated e-Signatures

Sign deals faster, paper-free.

  • Built-In: No need for external tools like DocuSign. Send documents for signature directly from the dashboard.
  • Audit Trail: Every signature comes with a verified IP address and timestamp certificate.

Generic Cloud vs. EstateDeck Vault

Feature Google Drive / Dropbox EstateDeck Docs
Organization Manual Folders Property-Linked Structure
Expiry Alerts None Automated Notifications
Search Filename only Full-Text OCR Search
Signatures Requires 3rd Party App Native e-Signatures

Compliance FAQs

How secure is the data?

We use 256-bit AES encryption for storage and TLS 1.2 for transit—the same standard used by banks. Access controls ensure only authorized staff see sensitive docs.

Can I share docs with owners?

Yes. You can publish specific documents (like monthly statements or inspection reports) to the Owner Portal for self-service access.

Does it help with evictions?

Yes. The system maintains a strict audit trail of all lease violations and communications, providing the evidence package needed for legal proceedings.

Don't risk a lawsuit.

Get organized and stay compliant with EstateDeck.