EstateDeck

Property Maintenance Software &
CMMS Work Order System

Stop the endless phone tag. EstateDeck creates a unified command center for **Work Orders**, **Vendor Compliance**, and **Asset Management**—saving you 10+ hours a week.

🛠️ Mobile Dispatch 📋 Vendor COI Tracking 📅 Preventive Schedules 💲 Invoice Approval

What is Real Estate CMMS?

A Computerized Maintenance Management System (CMMS) replaces paper work orders with a digital workflow. It connects Tenants (who report issues), Property Managers (who approve jobs), and Vendors (who fix them). Unlike basic spreadsheets, EstateDeck tracks Asset Lifecycle Costs, ensuring you know exactly how much that 10-year-old HVAC system is costing you in repairs vs. replacement.

The 4-Step Maintenance Loop

From "It's Broken" to "Invoice Paid" in minutes.

📱

1. Request

Tenant snaps a photo & submits via app.

➜
🚚

2. Dispatch

Manager assigns to preferred vendor.

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🔧

3. Fix

Vendor uploads "After" photo & Invoice.

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💵

4. Pay

Invoice paid via ACH; Cost deducted from Owner.

Explore Features: Tenant Portal • Invoicing • Vendor App

Work Orders & Operations

Streamline the chaos of daily repairs.

Service Requests

Smart Work Orders

Clarity creates speed.

  • Rich Media: Tenants upload photos/videos, eliminating the "What's wrong?" phone tag.
  • Auto-Estimates: Require vendors to submit cost estimates for approval before starting work.
Vendor Management

Vendor Compliance (COI)

Protect your owners from liability.

  • Insurance Tracking: System alerts you when a vendor's liability insurance is expiring.
  • Automated Blocking: Automatically prevents dispatching jobs to non-compliant vendors.

Asset & Financial Health

Proactive care saves money.

Preventive Maintenance

Preventive Maintenance (PM)

Schedule it and forget it.

  • Recurring Jobs: Auto-create work orders for seasonal tasks (Gutter cleaning, HVAC service).
  • Safety Audits: Digital checklists for Fire Alarm and Lift inspections to ensure code compliance.
Invoicing

Invoice & Expense Control

Seamless payment flow.

  • Digital Invoices: Vendors submit invoices via app. No more lost paper bills.
  • Approval Rules: Set thresholds (e.g., "Auto-approve < $300") to speed up small repairs.

Manual Process vs. EstateDeck CMMS

Feature Manual / Excel EstateDeck CMMS
Request Intake Voicemail & SMS chaos App with Photos/Video
Vendor Compliance High Liability Risk Auto-Block Expired Insurance
Recurring Tasks Often Forgotten Automated PM Schedules
Invoice Pay Paper Checks Direct ACH Deposit

Maintenance FAQs

How does it track vendor insurance?

You upload the vendor's COI (Certificate of Insurance) and set the expiration date. The system sends renewal reminders 30 days prior and blocks job dispatch if insurance lapses.

Can owners see work orders?

Yes. You can grant owners access to the Owner Portal where they can view work order status, invoices, and photos of completed repairs.

Does it handle 1099 tax forms for vendors?

Yes. EstateDeck tracks total payments made to each vendor throughout the year and generates a report to help you file 1099s easily.

Fix issues before they become emergencies.

Get a demo of the #1 Maintenance OS.