EstateDeck

Smart Amenity & Clubhouse Booking

Premium living, managed digitally. Residents can book the Tennis Court, Swimming Pool, or Party Hall directly from their phone. Enforce fair usage policies and automate payments instantly.

EstateDeck Facility Management is a digital reservation engine specifically designed for gated communities. It replaces physical registers with a mobile-first booking system that handles Slot Availability, Online Payments, and Automated Cancellations—ensuring fair access for all residents.

Trusted by 500+ Communities

📅 Real-time Availability 💸 Instant Payments ⚖️ Fair Usage Policy 🚫 Defaulter Blocking

Resident Booking Experience

Mobile Slot Booking

Instant Slot Booking

Check availability and book in seconds. No more calling the estate manager.

  • Visual Calendar: See green (available) and red (booked) slots for the Badminton Court or Gym.
  • Waitlist: Join the waitlist for prime slots (e.g., Sunday 6 PM). If someone cancels, you get notified.
  • My Bookings: View upcoming reservations and QR codes for entry in one tab.
Party Hall Booking

Event & Hall Management

Manage birthdays and community gatherings effortlessly.

  • Full Day/Hourly: Support for flexible duration bookings for the Community Hall.
  • Security Deposit: Automatically collect refundable deposits online before confirming the booking.
  • Guest List: Residents can upload a guest list to generate Gate Passes for all attendees automatically.

Fairness & Usage Rules

Fair Usage Policy

Anti-Monopoly Rules

Ensure every resident gets a fair chance to use the facilities.

  • Cap Limits: "Max 3 hours per week per flat" for high-demand amenities like Tennis.
  • Advance Booking: "Booking opens only 48 hours in advance" to prevent hoarding slots a month ahead.
  • Cool-off Period: Prevent back-to-back bookings by the same resident.
Cancellation Policy

Automated Cancellations

Reduce no-shows. Enforce strict cancellation policies.

  • Refund Logic: "100% refund if cancelled 24 hours prior, 0% if last minute."
  • Auto-Refund: Refunds are processed back to the resident's wallet or source account instantly.
  • No-Show Penalty: Flag residents who book but don't show up, and temporarily block their booking rights.

Revenue & Access Control

Amenity Payment Gateway

Paid Amenities & Revenue

Turn your amenities into a revenue stream for the society.

  • Pay-per-use: Charge for Gym sessions or Guest usage of the Swimming Pool via UPI/Card.
  • Ledger Integration: Income is automatically recorded in the society's Accounting Ledger.
  • Guest Pricing: Set differential rates (e.g., Free for Owners, ₹100 for Guests).
Defaulter Access Control

Defaulter Access Control

Increase maintenance collection by linking it to amenities.

  • Auto-Block: If maintenance dues > ₹5000, the system auto-locks the "Book" button for that flat.
  • Smart Access: (Optional) Integrate with IoT door locks to physical deny entry to the Gym for defaulters.
  • Notification: "Please clear dues to resume booking" prompts encourage timely payments.

Why EstateDeck vs. Manual Register?

Feature EstateDeck Booking Manual Register
Availability Real-time (24/7) Call Estate Office (9-5 only)
Payments Instant Online Cash/Cheque (Prone to theft)
Fairness System enforced limits Arguments & Favoritism
Cancellations Auto-refund Manual hassle

Resident FAQs

Can I book multiple slots?

It depends on the RWA rules configured in the system. Typically, consecutive slots are allowed (e.g., 2 hours), but holding a slot every day might be restricted.

Do I get a receipt?

Yes. As soon as you pay for a booking (like the Party Hall), a digital receipt is emailed to you and saved in the app history.

Can tenants book facilities?

Yes, tenants with a valid login can book. However, owners can restrict permissions if needed (e.g., Party Hall booking requires owner approval).

Maximize Your Amenities.

Zero conflicts. 100% transparency.

Billing & Payments • Gate Security • Helpdesk