Maintenance billing software
for housing societies

Maintenance billing software for housing societies is an automated invoicing-and-collection system that generates monthly maintenance invoices per flat, sends payment reminders via WhatsApp, collects fees online via UPI and cards, tracks defaulters in real time, and applies late-payment penalties automatically — replacing manual Excel tracking and cheque collection. EstateDeck Maintenance Billing is one such platform, built for Indian RWAs.

Yes. EstateDeck automatically applies GST at 18 percent to a maintenance invoice when the monthly amount per flat exceeds ₹7,500 — the threshold specified for RWAs under GST Act 2017. Below this threshold, invoices are generated without GST. The system reassesses the threshold every month, so no manual checking is required when slabs change.

The RWA configures the penalty policy once — for example, 21 percent simple interest per annum or ₹500 flat per month. EstateDeck calculates the penalty from the exact due date and adds it to the next invoice automatically. Treasurers can waive penalties for individual flats with a logged reason for the audit trail.

Yes. Residents pay via UPI, credit and debit cards, net banking, or digital wallets directly from the EstateDeck app or WhatsApp link. Payment is reflected instantly, a digital receipt is auto-emailed, and the invoice is cleared on the Treasurer's dashboard without manual UTR matching.

EstateDeck supports fixed rate per flat, per square foot billing, and hybrid formulas (fixed base charge plus variable utility charges). Different rates can be configured per flat type, floor or tower. Utility meter readings for water and gas — sourced from the EstateDeck IoT Utility module — can be integrated to calculate variable charges automatically.

EstateDeck maintains a real-time defaulter dashboard showing every flat with pending dues, the number of months overdue and the total outstanding amount. Automated WhatsApp and SMS reminders go out on configured days via TRAI DLT-registered templates. The same defaulter signal is consumed by the Amenity Booking module to optionally block facility booking for flats above the dues threshold.

Standard payment-gateway MDR charges apply — typically minimal for UPI and around 1 to 2 percent for credit and debit cards. The RWA can choose whether to absorb these charges or pass them to the paying resident as a clearly itemized line. EstateDeck's per-unit SaaS fee is separate and does not include a per-transaction cut.

Yes. EstateDeck lets you map different charge types to different bank accounts — for example, maintenance collections to the operations account and sinking fund collections to a separate corpus account — so the two are never mixed. The sinking-fund allocation logic itself lives on the Society Accounting module.

Maintenance Billing is the collection layer — it generates invoices, accepts payments, runs reminders, computes late fees and tracks defaulters. Society Accounting is the books layer — it runs the double-entry ledger, sinking-fund segregation, asset depreciation, GST/TDS reporting and balance sheet generation. Billing emits payment events to Accounting automatically. Two separate modules with two separate deep pages, sharing one event stream.

EstateDeck integrates with major Indian payment gateways — Razorpay, Cashfree and PayU — with the active gateway selected at onboarding based on your RWA's preferred MDR rates and settlement timelines. The RWA holds the merchant account directly; EstateDeck is the software layer on top, not a payment-services provider itself.