EstateDeck

Committee & Election Module

Run your association professionally. Digital tools for transparent decision-making. Conduct secure Online Elections, manage committee roles, and circulate Minutes of Meeting instantly.

EstateDeck Governance Suite is a compliance tool for housing societies. It digitizes the democratic process—from Nomination Filing to Secret Ballot Voting—ensuring fair elections. It also serves as a secure repository for Society Bylaws, Meeting Minutes, and Legal Registers.

Transparency First

🗳️ Secret Ballot 📜 Audit Trail 🔐 Role-Based Access 📄 Document Vault

Elections & Voting Engine

Online RWA Elections

Digital MC Elections

Conduct fair elections without physical ballot boxes.

  • Voter List: Auto-generated from the Unit Database based on ownership status.
  • Secret Ballot: Cryptographic assurance that votes are anonymous and tamper-proof.
  • Real-time Results: Results are declared instantly after the voting window closes.
Election Nomination Workflow

Nomination Workflow

Streamline the candidate application process.

  • Digital Filing: Candidates can fill nomination forms and upload docs via the app.
  • Scrutiny: The Returning Officer can Approve/Reject nominations digitally.
  • Withdrawal: Candidates can withdraw their nomination before the deadline with OTP verification.

Meetings & Official Records

AGM Meeting Manager

AGM & EGM Scheduler

Ensure quorum and participation for critical meetings.

  • Video Integration: Embed Zoom/Google Meet links for Hybrid AGMs.
  • Agenda Builder: Circulate the agenda points well in advance to all members.
  • RSVP Tracking: Know who is attending to plan logistics and ensure quorum requirements are met.
Minutes of Meeting Archive

Minutes of Meeting (MOM)

"I didn't receive the minutes" is no longer an excuse.

  • Instant Circulation: Publish MOMs to the app immediately after the meeting.
  • Searchable Archive: "What did we decide about the Generator in 2021?" Find it in seconds.
  • Action Items: Tag specific members for follow-up tasks directly from the minutes.

Roles & Access Control

Committee Role Management

Role-Based Access

Give the right access to the right people. No security risks.

  • Treasurer: Full access to Accounting & Billing modules.
  • Secretary: Access to Notices, Meetings, and Vendor Contracts.
  • Building Rep: View-only access to specific block data for local coordination.
Committee Handover Process

Seamless Handover

When the committee changes, data shouldn't get lost.

  • One-Click Transfer: Transfer admin rights from the old committee to the new one securely.
  • Audit Log: The outgoing team cannot delete data once the handover period starts.
  • Continuity: Vendor contracts and ongoing tickets remain active during the transition.

EstateDeck vs. Paper Ballots

Feature EstateDeck Voting Paper Ballot
Participation High (Vote from anywhere) Low (Must be present)
Counting Instant & Error-free Slow & Manual
Cost Zero (Included) Printing & Logistics cost
Audit Digital Log Hard to verify

Governance FAQs

Can tenants vote?

By default, no. The system restricts voting rights to Primary Owners as per the Cooperative Societies Act. However, this can be configured if your bylaws allow it.

Is the data safe during handover?

Yes. EstateDeck acts as a neutral data custodian. The outgoing committee cannot wipe data; they can only transfer access to the new team.

How are proxies handled?

Residents can assign a digital proxy via the app if they cannot attend. The proxy vote is logged securely against the original owner's unit.

Strengthen Your Community.

Build trust with transparent operations.

Communication • Unit Database • Accounting