EstateDeck

Secure Document Repository

A digital vault for your society's critical data. Never lose a paper document again. Compliance Storage for audits, deeds, and certificates with strict Role-Based Access Control.

EstateDeck DocuVault is an enterprise-grade Document Management System (DMS) tailored for housing societies. It provides a structured, encrypted environment to digitize and store Legal Documents, Invoice History, and Meeting Minutes, ensuring business continuity during committee handovers.

Bank-Grade Security

🔐 AES-256 Encryption 📂 Unlimited Folders 🔎 OCR Search ☁️ Cloud Backup

Smart Organization

Compliance Document Storage

Compliance & Legal Vault

The "Iron Safe" for your society's most important papers.

  • Critical Docs: Registration Certificate, Share Certificates, Property Deeds, and NOCs.
  • Audit Ready: Keep last 7 years of Audit Reports and Tax Filings accessible for scrutiny.
  • Version Control: Track amendments to Society Bylaws without losing the original draft.
Resident Document Management

Unit-Level Repository

Private folders for every apartment owner.

  • Owner Privacy: Unit documents (Sale Deed, Rent Agreement) are visible only to the Owner and Admin.
  • Tenant Records: Store Police Verification forms and Lease Agreements securely.
  • Renovation forms: Archive permissions granted for interior work modification.

Security & Access Control

Role Based Document Access

Who Sees What?

Strict controls prevent data leaks.

  • Public: Notices, MOMs, and Event Photos (Visible to All Residents).
  • Committee Only: Vendor Contracts, Legal Disputes, Bank Statements.
  • Treasurer Only: Sensitive financial invoices and tax challans.
Document Audit Log

Download & View Logs

Know exactly who accessed sensitive files.

  • Activity Log: "Treasurer downloaded the Bank Statement on 12th Aug at 4 PM."
  • Watermarking: (Optional) Apply dynamic watermarks to PDF downloads to prevent unauthorized sharing.
  • Deletion Protection: Critical files cannot be deleted without Super-Admin approval.

Search & Retrieval

Document Search Engine

Find in Seconds

Don't dig through dusty file cabinets.

  • Smart Tagging: Auto-tag files by Year, Type (Invoice/Letter), and Vendor Name.
  • Universal Search: Type "Lift AMC 2023" and get the contract instantly.
  • Bulk Export: Download all "FY 2023-24 Expenses" in a zip file for the auditor.
Document Expiry Alerts

Expiry & Renewal Alerts

Documents that expire need attention.

  • Smart Reminders: Set expiry dates for Insurance Policies, AMCs, and Fire Safety Certs.
  • Notification: System alerts the Secretary 30 days before a critical document lapses.
  • Tenant Lease: Auto-alert when a tenant's rental agreement is ending.

Why EstateDeck vs. Google Drive?

Feature EstateDeck DocuVault Google Drive / Dropbox
Ownership Society Owned Account Personal Gmail (Risky)
Handover Instant Transfer Password reset nightmare
Organization Pre-built Society Folders Messy file structure
Unit Privacy Auto-mapped to Flats Manual sharing needed

Admin FAQs

What happens if our subscription ends?

You own your data. We provide a 30-day window to "Bulk Download" your entire repository in a structured format before account closure.

Is the storage secure from ransomware?

Yes. Files are stored on enterprise-grade cloud servers (AWS/Azure) with immutable backups, protecting you from data loss or ransomware attacks.

Can tenants access society documents?

Tenants have restricted access. They can view Notices and Guidelines but cannot access AGM Minutes or Financial Audits unless authorized.

Go Paperless Today.

Protect your society's legacy with digital archiving.

Committee Tools • Unit Database • Accounting