Every office bearer, every term,
one tamper-proof register.

RWA committee management software is a digital register that maintains your housing society's office bearer roster — President, Secretary, Treasurer, Joint Secretary, and Committee Members — along with their tenure dates, designations, contact details, and statutory documents. It assigns each office bearer a role-based login so their access inside the society's operational software matches the scope of their elected post. EstateDeck additionally maintains the statutory Form-I (Register of Members) under the Maharashtra Co-operative Societies Act 1960 §38(I) and equivalent state registers, with a tamper-proof change log for Registrar of Cooperative Societies audits.

Five years from the date of election. This is uniform across all Indian states following the 97th Constitutional Amendment, which inserted Article 243ZJ into the Constitution and was operationalised in Maharashtra by Ordinance 2 of 2013 (amending the MCS Act 1960). Earlier bye-laws fixing three-year tenures were superseded. The Managing Committee can have a maximum of 21 members with reservations for women (2 seats), Scheduled Caste (1), Scheduled Tribe / Vimukta Jati (1), and Other Backward Classes (1). EstateDeck's tenure tracker fires alerts 90 / 60 / 30 / 7 days before term expiry so elections under your Governance module can be scheduled in time.

Form-I is the Register of Members, the statutory record every cooperative housing society in Maharashtra must maintain under Section 38(I) of the MCS Act 1960, governed by Rules 32 and 65(I) of the MCS Rules 1961. It records every member's serial number, admission date, share certificate details, and nomination. The J Register (Form M-20 since January 2021) records the Joint and Several Liability declaration signed by each elected committee member. EstateDeck maintains both registers digitally with version control — replacing physical hardbound register books while still producing the exact layout the Registrar expects at inspection.

Each office bearer is assigned a login scope tied to their elected post. The President sees and approves everything. The Secretary handles governance, communication, and maintenance ticket oversight — but has view-only access to finance. The Treasurer owns finance — fees, receipts, expenses, ledgers — but cannot edit governance records. Block Representatives see only tickets and notices for their wing. Sub-committee members see only their domain — Cultural Committee sees event bookings, Garden Committee sees landscaping vendors, and so on. This replaces the antipattern of a single shared admin login that every committee member uses — which is the single biggest source of audit nightmares.

Yes, under your state's Cooperative Societies Act or equivalent apartment ownership legislation. In Maharashtra (MCS Act 1960 + MCS Rules 1961), the statutory registers are Form-I (Members), Form-J / M-20 (Joint Liability), and the annual N-2 audit form. In Tamil Nadu, equivalent registers are required under the TN Co-operative Societies Act 1983 or the TN Apartment Owners' Act 1994. In Karnataka, under KCS Act 1959. In Delhi, under DCS Act 2003. An apartment owners' association registered under the Companies Act 2013 Section 8 maintains a Members Register under Section 88. EstateDeck supports all of these formats and exports them in the layout your Registrar expects.

One-click handover. When new office bearers are confirmed (after elections handled in the EstateDeck Governance module), admin rights transfer to the new committee instantly. The outgoing committee's edit access is revoked, but their actions remain in the audit trail — they cannot delete, alter, or back-date entries. Active maintenance tickets, ongoing vendor contracts, and pending fee dues all stay intact under the new committee's view. The Registrar inspection export shows committee-by-committee accountability without data gaps. The "previous Secretary won't return the WhatsApp group ownership" problem stops existing.

Yes. The Digital Personal Data Protection Act 2023 treats office bearer KYC — Aadhaar number, PAN, address proof, share certificate — as personal data requiring explicit consent for processing. EstateDeck captures an electronic consent record from each bearer at onboarding, masks Aadhaar numbers per UIDAI guidelines, and lets each bearer download their own data (Section 11 right of access) or request erasure at term-end. Society data fiduciary obligations are documented for the Registrar.

Not typically, but it depends on your registered bye-laws and state Act. Most state Cooperative Societies Acts prohibit the same individual from holding both President and Secretary, or Secretary and Treasurer, simultaneously. Sub-committee membership in addition to a main MC post is generally allowed. EstateDeck enforces post-conflict rules at the time of onboarding and warns the Returning Officer if a candidate's nomination would breach your bye-laws — but the final validation should always be done by your society's legal advisor or auditor.

No. Election mechanics — opening nominations, scrutiny, secret ballot voting, MOM circulation, AGM and EGM scheduling — live in the EstateDeck Governance module. This Committee Management page maintains the structural register: who currently holds which post, when their term expires, and what their login can access. The two modules talk to each other automatically: when Governance declares a new committee, this page auto-updates the office bearer roster and triggers the one-click handover.

Most societies complete the committee register setup in a single 45-minute session — typically with the Honorary Secretary and Treasurer present. The five steps are: (1) import member database, (2) add current office bearers with tenure dates, (3) assign role-based access for each post, (4) configure the tenure tracker under your state's Cooperative Societies Act, and (5) activate the audit trail. Sub-committee rosters can be added later. Full EstateDeck onboarding — including finance, helpdesk, and resident app — usually completes within 7 days.