EstateDeck

RWA Governance & Compliance

Run your society by the book. Conduct secure RWA Elections, manage AGM Meetings, and store critical compliance documents in a digital vault. Ensure 100% transparency.

EstateDeck Governance Hub is the operating system for modern RWAs. It combines democratic tools (Voting, Meetings) with compliance storage (Document Vault) to ensure your society adheres to the Societies Registration Act while maintaining complete transparency with residents.

Legal Grade Tools

🗳️ Digital Ballot 📜 Audit Trail 🔐 Document Vault 📝 Minutes of Meeting

Elections & Voting

Online Society Election

RWA Elections (Secret Ballot)

Conduct secure, impartial elections without paper ballots.

  • Voter Verification: System ensures only primary owners (one vote per flat) can participate.
  • Secret Ballot: Votes are encrypted. Admins can see the count, but not who voted for whom.
  • Nomination: Fully digital nomination filing and scrutiny process for candidates.
Society Opinion Polls

Opinion Polls

Quick consensus for daily decisions.

  • Quick Feedback: "Should we paint the lobby Blue or White?" Get answers in 24 hours.
  • Tenant Inclusion: Option to allow tenants to vote on non-statutory matters (e.g., Cultural Events).
  • Live Results: Transparency builds trust. Residents see result percentages in real-time.

Meeting Management

AGM Meeting Scheduler

AGM & EGM Scheduler

Ensure quorum and track attendance digitally.

  • Agenda Builder: Circulate the meeting agenda to all residents via App/Email in advance.
  • RSVP: Know exactly how many members are attending to manage logistics.
  • Video Link: Seamlessly integrate Zoom/Google Meet links for Hybrid AGMs.
Minutes of Meeting App

Digital Minutes (MOM)

Record decisions permanently.

  • Instant Publish: Upload MOMs immediately after the meeting ends.
  • Searchable: "What did we decide about the Generator in 2021?" Find it in seconds.
  • Action Items: Assign tasks to committee members directly from the minutes.

Compliance & Documents

Secure Document Vault

Compliance Vault

A fire-proof digital home for your society's legacy.

  • Critical Storage: Store Registration Certificates, Property Deeds, and Fire NOCs securely.
  • Access Control: Restrict sensitive legal docs to the "Secretary Only" or "Committee Only".
  • Audit Ready: Keep last 7 years of Financial Audits organized for the Registrar.
Committee Handover Tool

Seamless Handover

Ensure continuity when the committee changes.

  • Data Transfer: One-click transfer of Admin rights and Document access to the new team.
  • Integrity: The outgoing committee cannot delete historical data during the transition.
  • Vendor Continuity: Contracts and AMC records are preserved automatically.

EstateDeck vs. Manual Governance

Feature EstateDeck Governance Manual Process
Elections Vote from Anywhere Must be physically present
Records Searchable Cloud Dusty File Cabinets
Transparency 100% Audit Trail Rumors & Disputes
Handover Instant Months of confusion

Committee FAQs

Is online voting legal?

Yes. Most state apartment acts now recognize digital voting if the audit trail is preserved. EstateDeck maintains a tamper-proof log of every vote cast.

Is the document storage secure?

Absolutely. We use bank-grade AES-256 encryption. Your documents are backed up daily and protected against data loss or ransomware.

Can we create sub-committees?

Yes. You can create groups like "Cultural Committee" or "Gardening Team" with limited permissions to manage specific budgets or events.

Lead with Transparency.

Empower your society with professional governance tools.

Accounting • Unit Database • Communication