EstateDeck

Move-In & Move-Out Workflow

Digitize the shifting process. Ensure no unauthorized movement of goods happens without committee approval. Issue Digital Gate Passes to movers only after dues are cleared.

EstateDeck Movement Manager enforces strict control over the chaos of shifting. It creates a digital checkpoint where residents must clear Maintenance Dues and obtain a Digital NOC (No Objection Certificate) before the security guard is authorized to let the moving truck pass the boom barrier.

Control The Chaos

🚛 Digital Gate Pass 📝 NOC Tracking 🚫 Dues Blocker 📂 Police Verification

Move-Out & Clearance

Dues Clearance Check

Dues Clearance Lock

Don't let them leave with unpaid bills. Automate the NOC process.

  • Auto-Check: The system checks the Billing Ledger. If balance > ₹0, the Move-Out request is auto-rejected.
  • NOC Generation: Once cleared, the RWA Treasurer can issue a digital NOC in one click.
  • Asset Return: Reminds the resident to return society assets (Gym Cards, RFID Tags) before approval.
Digital Move Out Pass

Exit Gate Pass

The digital key for the moving truck to leave.

  • 6-Digit Code: The resident receives a code only after RWA approval.
  • Guard Verification: The security guard scans the code. If valid, the barrier opens for the truck.
  • Time Window: Pass is valid only for specific hours (e.g., 9 AM - 6 PM) to prevent night-time noise.

Move-In & Compliance

Move In Charges Collection

Move-In Charges & Deposit

Collect Shifting Charges automatically before the truck enters.

  • Online Payment: New tenants can pay the "Shifting Fee" via UPI directly in the app.
  • Lift Protection: Collect a refundable security deposit in case moving furniture damages the lift.
  • Receipt Generation: Instant digital receipt provided for transparency.
Tenant Verification Log

Tenant & Police Verification

Know who is moving in. Maintain a secure registry.

  • Document Upload: Mandatory upload of ID Proof (Aadhar/PAN) and Rental Agreement.
  • Police Verification: Flag units where Police Verification is pending. Send auto-reminders to owners.
  • Owner Approval: Tenants cannot generate a Move-In pass without the Unit Owner's digital approval.

Logistics & History

Resident History Logs

Resident History Logs

A permanent digital archive of every person who lived in a unit.

  • Audit Trail: "Who lived in Flat 402 in 2021?" Retrieve details instantly for legal queries.
  • Vehicle De-registration: Automatically delinks old vehicles from the parking slot upon move-out.
  • App Access: Revokes app access for the old tenant the moment the Move-Out is marked complete.
Lift Usage Policy

Lift Usage & Damage Control

Protect your common assets during heavy shifting.

  • Service Lift Booking: Reserve the service lift slot to avoid blocking residents.
  • Pre-Move Inspection: Guards can log photos of the lift/corridor status before shifting starts.
  • Damage Report: If damage occurs, deduct from the deposit and refund the balance online.

EstateDeck vs. Manual NOCs

Feature EstateDeck Digital Process Manual Paperwork
Dues Check Automatic (Zero Error) Manual check (Prone to errors)
Gate Entry Digital Code (Scanned) Verbal argument with Guard
Record Keeping Permanent Cloud Log Lost files / Old registers
Payments Instant UPI/Card Cash handling (Risky)

Manager FAQs

Can we restrict moving hours?

Yes. You can configure "Shifting Hours" (e.g., 9 AM to 6 PM). The system will not generate a Gate Pass outside these hours.

Does the owner need to approve tenant moving?

Absolutely. A tenant cannot initiate a Move-In or Move-Out request without the digital consent of the Unit Owner.

What about inter-tower shifting?

We have a specialized workflow for internal shifting. It updates the database (New Unit, Old Unit) without requiring a full Move-Out gate pass.

Stop Revenue Leakage.

Ensure every exit is approved and paid for.

Unit Database • Maintenance Billing • Gate Security