EstateDeck

Unit & Hierarchy Management

Map complex society structures easily. Handle multiple Towers, Blocks, and Amenities in one unified dashboard. Distinguish between Owners, Tenants, and Vehicles with military precision.

EstateDeck Master Database is the central nervous system of any housing society. It replaces scattered Excel sheets with a structured relational database that links Units to Parking Slots, Owners to Tenants, and Vehicles to RFID Tags—ensuring 100% data integrity for billing and security.

Structured for Scale

🏢 Multi-Tower Support 🚗 Parking Allocation 📝 Tenant Agreement Log 📤 Excel Import/Export

Deep Structure Mapping

Society Structure Mapping

Deep Hierarchy Definition

Go beyond simple flat numbers. Model your society exactly as it exists.

  • Multi-Level: Define Phase → Block → Tower → Floor → Unit relationships.
  • Unit Types: Categorize units by type (2BHK, 3BHK, Penthouse) to automate Sq.ft based billing.
  • Commercial Units: Manage shops inside the society complex with separate billing rules.
Parking Slot Management

Parking Slot Mapping

End parking wars. Know exactly which car belongs in which slot.

  • Slot Deeding: Link specific slots (e.g., B1-204) permanently to Unit 402.
  • Guest Parking: designate specific zones for visitor parking to prevent chaos.
  • Vehicle Mapping: Link Car Registration Number + RFID Tag + Slot Number in one view.

Resident Role Management

Resident Role Management

Owner/Tenant Separation

Different rights for different residents.

  • Voting Rights: System auto-detects "Owners" for AGM Voting, excluding Tenants.
  • Billing Logic: Invoices can be sent to the Owner (Landlord) while Notices go to the Tenant.
  • Sub-Members: Add family members (Spouse, Kids) under the primary unit login.
Tenant Move In Process

Move-In & Move-Out Workflow

Streamline the chaos of changing residents.

  • Digital NOC: Residents submit Move-Out requests via app; Admin approves after dues clearance.
  • Auto-Deactivation: Old tenant's app access and RFID tags are disabled instantly upon move-out.
  • History Log: Keep a permanent record of who lived in Unit 101 from 2020 to 2025.

Asset & Document Repository

Vehicle RFID Integration

Vehicle & RFID Integration

Automate gate entry for authorized vehicles.

  • Sticker Management: Issue and track society parking stickers digitally.
  • RFID Sync: If a resident hasn't paid maintenance, their RFID tag can be auto-disabled at the boom barrier.
  • Limit Enforcement: "2 BHK = Max 1 Car". System flags if a unit tries to register extra vehicles.
Unit Document Storage

Unit Document Vault

Go paperless. Store essential documents against the Unit profile.

  • Ownership Proof: Store Sale Deeds or Index-II forms securely.
  • Rental Agreements: Upload lease agreements to track lease expiry for tenants.
  • Privacy: Documents are encrypted and accessible only to the Admin and the specific Unit Owner.

EstateDeck vs. Excel Sheets

Feature EstateDeck Database Excel / Manual Files
Relationships Linked (Unit ↔ Vehicle ↔ Owner) Disconnected Rows
History Permanent Log of Past Tenants Overwritten / Lost
Security Role-Based Access File can be copied/stolen
Updates Real-time (Self-update by Resident) Manual Data Entry

Admin FAQs

Can we bulk import data?

Yes. We provide a standardized Excel template. You can upload 1000+ units, owners, and vehicles in one click during onboarding.

How do we handle joint ownership?

The system allows adding a "Co-Owner" profile. Both owners get separate logins and voting rights (if permitted by by-laws), but billing remains unified.

Is tenant data deleted after move-out?

It is archived for security and audit purposes (e.g., Police Verification records), but they lose access to the app and society amenities immediately.

Organize the Chaos.

Build a flawless digital twin of your society today.

Billing • Gate Security • Notices