Housing society audit & compliance software for India. A time-stamped audit trail under your state Cooperative Societies Act, income-expense statements and a fixed asset register, a deadline tracker for the statutory audit, rectification report and AGM — and a read-only login for your auditor instead of a carton of files.
Society audit & compliance software keeps a cooperative housing society ready for its statutory audit all year — instead of reconstructing a year of bills in a panic each summer. EstateDeck keeps a time-stamped audit trail of every entry under the relevant state Cooperative Societies Act, produces the income-and-expenditure statement, balance sheet and receipts-and-payments your auditor needs, holds a fixed asset register with sinking and repair funds, and tracks the statutory deadlines — the audit by 31 July, the rectification report and the AGM. Your panel auditor gets a read-only login, and the books mechanism that feeds all of this is handled in EstateDeck Society Accounting.
Built around the statutory audit — the trail, the statements, the registers and the dates.
Every entry — who recorded it, when, and what changed afterwards — is logged and tamper-evident, so the auditor traces a receipt back to its origin without the committee guessing.
Receipts-and-payments, income-and-expenditure and balance sheet generated from the books, with the schedules an auditor expects — arrears, fund movement and assets.
A countdown to your state's audit date (31 July in Maharashtra under Section 81), the three-month rectification window and the AGM — so no statutory date slips past.
Lifts, pumps, generators and CCTV listed with cost, date and depreciation, alongside sinking and repair funds — so the balance sheet's asset value reconciles cleanly.
Invite the panel auditor or CA with a view-only role — they see the ledgers, statements and document vault for the audit year without changing anything. Revoke it when done.
Each audit objection is logged, assigned and tracked against the Form O three-month window — so the rectification report reaches the Registrar and AGM on time.
One society's live status, weeks before the auditor logs in — green is ready, amber is due, dashed is pending.
9 of 11 items ready with 39 days to the 31 July audit — only the arrears schedule and the structural-audit upload to close. When the auditor logs in read-only, the year is already on screen; no carton of files, no late-night reconstruction, and the rectification window opens with every objection logged the moment the report lands.
Record maintenance, vendor payments and fund transfers as they happen. EstateDeck keeps a time-stamped trail, so the figures match the bank — not memory.
Maintain the members' register, fixed asset register and document vault — resolutions, bills, bank statements — so the audit memorandum checklist is ticked in advance.
Give the panel auditor a read-only login. The tracker counts down to the 31 July audit, the Form O rectification window and the AGM — nothing slips.
A read-only login and a clean year on screen mean the auditor spends hours, not weeks — and the society isn't paying for time spent untangling a shoebox.
The tracker counts down to the statutory audit, the three-month rectification and the AGM — so committee members aren't left personally answerable for a missed filing.
The A–D grade rewards traceable, year-round books. Clean records earn a better grade than a year reconstructed at the deadline — the grade stays the auditor's call.
When every entry is traceable and the statements come straight from the ledger, the AGM is about decisions — not arguments over whether the figures are real.
EstateDeck is built around the Indian frameworks a cooperative housing society is actually held to.
In Maharashtra, Section 81 of the MCS Act 1960 with Rule 69 requires accounts audited within four months of the year close — by 31 July — by an auditor from the Registrar's panel or a CA with a cooperative-audit certificate. Other states set dates under their own acts. EstateDeck tracks your state's deadline and keeps the year ready.
After the audit, the committee files a rectification report — Form O under Rule 73 in Maharashtra, within three months, to the Registrar and the AGM. The auditor also awards an A–D audit classification (Rule 69(9)). EstateDeck logs each objection and counts the window so the report lands on time.
A properly maintained electronic record can be relied on under Section 65B of the Indian Evidence Act, so a time-stamped trail matters at audit. Member and financial data is personal data under the DPDP Act 2023 (phasing in from 13 November 2025); EstateDeck holds it access-controlled, India-hosted, backed up and never sold.
A volunteer treasurer keeps the year traceable on a phone, so the July audit is a download — not weeks of unpaid evenings before the AGM.
A managing agent gives every society a clean audit and a read-only auditor login, and tracks each one's deadline from a single dashboard.
A large complex with several wings keeps one set of statutory registers and a fixed asset register that reconcile to the balance sheet at audit.
"Every July our auditor wanted a carton of files, and I'd spend three weekends matching bills to the bank. This year I sent him a read-only login. He finished in two sittings, the classification came back better than last year, and the Form O rectifications were already logged and tracked. For the first time, the audit didn't eat my summer."
This page owns the auditor-and-deadline outcome. Here's where the mechanism lives.
Posting receipts, vendor payments and the double-entry ledger lives in Accounting & Finance Management and the engine at Society Accounting. This page sits on top of those books and turns them into a clean audit.
If your worry is GST on member maintenance — the Rs 7,500/member exemption and 18% above it — that's GST for Housing Societies, a separate compliance head from the cooperative audit.
Notices, quorum, minutes and resolutions are handled in AGM & Meeting. This page only tracks the AGM deadline against the audit; the meeting workflow is over there.
Software that keeps a cooperative housing society ready for its statutory audit all year. EstateDeck maintains a time-stamped audit trail under your state Cooperative Societies Act, produces the income-expense statement, balance sheet and receipts-and-payments, holds a fixed asset register, and tracks the audit, rectification and AGM deadlines — with a read-only login for the auditor.
Society Accounting is where the books are kept — receipts, payments and the double-entry ledger. This Audit & Compliance solution sits on top of those books and owns the outcome: the auditor's read-only access, the register checklist, the deadline tracker and the rectification follow-up. Want the ledger mechanism? See Accounting & Finance. Want a smooth audit? You're on the right page.
In Maharashtra, Section 81 of the MCS Act 1960 with Rule 69 requires accounts audited within four months of the year close — by 31 July. Other states set dates under their own cooperative acts, and many bye-laws require the audit before the AGM notice. EstateDeck's tracker counts down to your state's date, the three-month Form O window and the AGM.
The statutory auditor is appointed by the general body from the Registrar's panel, or is a CA holding a cooperative-audit certificate from the ICAI — usually not for more than two consecutive years. EstateDeck doesn't replace the auditor; it gives whoever you appoint a clean, read-only view. This is software support, not an audit service.
A time-stamped record of every entry — who entered it, when, and what changed. Under Section 65B of the Indian Evidence Act, a properly maintained electronic record can be relied on as evidence, which is why a clean trail matters at audit. EstateDeck keeps each entry time-stamped and access-controlled. The trail is tamper-evident, not "tamper-proof" — software can't promise the impossible, but it makes changes visible.
Receipts-and-payments, income-and-expenditure and balance sheet from the books, plus the schedules an auditor expects — arrears, sinking and repair fund movement, and the fixed asset register. It keeps the statutory registers and the document vault so the audit memorandum (Form N-2 or Form 27 for housing societies in Maharashtra) is supported. The auditor signs off; EstateDeck presents the figures.
In Maharashtra, under Rule 69(9), the auditor awards an A-to-D grade on the quality of records and compliance — A being best. Clean, traceable books year-round earn a better grade than a year reconstructed at the deadline. EstateDeck keeps the books traceable; the grade itself stays the auditor's judgement.
A list of what the society owns — lifts, pumps, generators, CCTV — with cost, date and depreciation, so the balance sheet's asset value can be verified. EstateDeck holds it against each asset with bills in the document vault, alongside the sinking and repair funds, so capital spending and reserves reconcile cleanly at audit.
Yes. You invite the panel auditor or CA with a read-only login — they see ledgers, statements, registers and the document vault for the audit year without changing anything. That replaces the carton of files and the WhatsApp back-and-forth, shortens the audit, and keeps access logged. Revoke it when the audit is done.
When the auditor raises objections, the committee rectifies them and files a rectification report — Form O under Rule 73 in Maharashtra, within three months, to the Registrar and the AGM. EstateDeck logs each objection, tracks who's fixing it, and counts the window — so the filing doesn't slip and the committee isn't left personally answerable.
Bring your members and last year's books, and we'll set up your audit trail, statements and deadline tracker on your own data. 30 minutes, no card.