TutorDesk

Convert More Enquiries into Students

Stop losing leads to sticky notes and missed calls. TutorDesk organizes every enquiry, schedules demo classes automatically, and streamlines the admission process so you can fill your batches faster.

📞 Capture ➜ 📅 Demo Class ➜ 💬 Follow-up ➜ ✅ Admission

What is Coaching Enquiry Management Software?

It is a CRM built specifically for the needs of tuition centers and coaching institutes. Unlike generic sales software, it understands the "Demo Class" workflow. It helps you capture leads from sources like Justdial or Facebook, assign them to counselors, track student interest levels, and convert them into paid enrollments with zero leakage.

Related Solutions: Fee Management • Batch Scheduling • WhatsApp Alerts

Lead Capture & Demo Classes

Never miss an opportunity to showcase your teaching.

Lead Management

Centralized Lead Dashboard

Bring all your enquiries into one place.

  • Multi-Source: Automatically fetch leads from Facebook Ads, Justdial, your Website, or manual walk-ins.
  • Status Tracking: Tag leads as "Hot," "Warm," "Cold," or "Demo Scheduled" to prioritize calls.
Demo Class Scheduling

Demo Class Workflow

Reduce "No-Shows" for your trial classes.

  • Auto-Reminders: Send an automatic WhatsApp reminder to the student 2 hours before their demo class.
  • Feedback Loop: After the demo, prompt the teacher to rate the student's likelihood of joining.

Follow-ups & Onboarding

Close the deal and onboard students professionally.

Automated Follow-ups

Smart Follow-ups

Don't rely on memory. Let the system remind you.

  • Call Reminders: Set reminders like "Call parent on Tuesday evening" and get notified on your phone.
  • Templates: Use pre-saved WhatsApp templates for "Fee Structure," "Institute Results," and "Location Map."
Digital Admission

Paperless Admissions

Onboard students in under 2 minutes.

  • Online Form: Send a link to parents to fill in personal details and upload photos from home.
  • Fee Commitment: Record the agreed fee structure (Monthly/Lumpsum) during admission to avoid future disputes.

Excel/Diary vs. TutorDesk CRM

Feature Excel / Notebook TutorDesk CRM
Lead Source Manual Entry Only Auto-Sync (FB/Justdial)
Demo Reminders You often forget Automated WhatsApp
Follow-up History No record of past calls Full Conversation Log
Admission Form Paper Forms (Hard to store) Digital & Searchable

Admission Management FAQs

Can I import my existing leads from Excel?

Yes. You can bulk upload thousands of old leads via CSV/Excel. The system will check for duplicates automatically.

Can staff members delete leads?

No. To prevent data theft, you can set permissions so that counselors can only "View" and "Edit" leads, but only the Admin (You) can delete or export them.

Does it generate Admission Numbers?

Yes. The system automatically generates a unique Registration/Roll Number for every new student based on your institute's format (e.g., TDSK-2024-001).

Fill your batches faster.

Stop letting enquiries slip through the cracks.