TutorDesk is a coaching centre management software built for Indian institutes — from individual tutors to large multi-branch JEE and NEET centres. It bundles 10 integrated modules — fee collection, batch scheduling, live classes, exam engine, admissions CRM, video LMS, parent communication, analytics, tutor payroll, and AI lesson planning — into one platform. Unlike school ERP tools, TutorDesk is purpose-built for coaching workflows: UPI-first fee collection, OMR scanning, DRM video protection, and exam patterns for JEE, NEET, UPSC, and SSC.
📌 Page guide: This page covers what each module does technically. For real-world use cases and ROI, visit TutorDesk Solutions. For school management software, see SchoolDeck. For college ERP, see CampusAlly.
No credit card required · Used by 500+ coaching institutes across India
TutorDesk is built around how Indian coaching institutes actually run — not adapted from a generic Western product. UPI-first fee collection, batch-based scheduling, WhatsApp parent alerts, and support for JEE, NEET, SSC, UPSC, and all major board exam patterns are built in from the ground up.
Every section below summarises what the module does and links to its dedicated page for full technical detail, screenshots, and a 20-minute live demo.
Collect tuition fees via UPI, cards, and net banking. Generate GST-compliant invoices, track installments, and eliminate fee defaulters — without manual follow-up. Full Fee Module →
Students and parents pay tuition fees online via UPI, debit/credit cards, or net banking through the parent app or a shareable payment link. No cash handling, no manual receipt books, no NEFT reconciliation.
Auto-calculate CGST and SGST on fee invoices. Manage partial payments across installments with automatic balance calculation. Export fee data to Tally for monthly accounting reconciliation.
Manage multiple simultaneous batches across subjects, teachers, and rooms. Handle rescheduling, substitutions, and conflict detection from one timetable view. Scheduling Module →
Create JEE, NEET, SSC, and board exam batches simultaneously. Assign teachers, set timings, and view all batches in one timetable. The system prevents double-booking of rooms and teachers automatically.
When a teacher is absent, assign a substitute from available staff and notify affected students in one action. Reschedules update across all views and are logged for tutor payroll automatically.
Run live coaching sessions directly from TutorDesk. Attendance marked automatically. Sessions recorded without any teacher action. Hybrid batches fully supported. Live Class Module →
Teachers launch sessions from the timetable — no separate Zoom link, no third-party calendar. Students join via the app or browser. Attendance is logged automatically based on who joins and for how long.
Every live session is recorded automatically to the cloud. Absent students access recordings on demand from the student app. Hybrid batches — some attending in-person, others online — supported with unified attendance.
Conduct mock tests in JEE, NEET, UPSC, SSC, and board patterns. Scan offline OMR sheets via mobile camera. Generate batch rank lists and chapter-wise weak area reports automatically. Assessment Module →
Scan standard OMR bubble sheets via Android/iOS camera for instant offline mock test results. Online exams support JEE Mains (+4/–1), JEE Advanced (matrix match, paragraph), NEET, UPSC GS/CSAT, SSC CGL, and custom patterns.
After every test, TutorDesk generates batch rank lists, chapter-wise and topic-wise strength/weakness analysis per student, and improvement trend charts across multiple tests — shared with parents on result publication.
Capture enquiries from your website, social media ads, or walk-ins. Track each lead through the counselling funnel. Automate WhatsApp follow-ups and convert more enquiries into enrolments. CRM Module →
Know exactly which marketing channel — Google Ads, Facebook, Instagram, walk-in, or referral — is generating enrolments. Assign leads to counsellors and monitor conversion rates per source and per counsellor.
Replace paper forms with a digital admission form linkable to your website or shareable via WhatsApp. Collect marksheets, ID proof, and photos online before the student visits the institute.
Distribute study materials, recorded lectures, and practice tests batch-wise. DRM encryption prevents screen recording and unauthorised downloads of your video content. LMS Module →
Upload notes, PDFs, and recorded lectures once. Assign to specific batches — JEE batch sees JEE material only, NEET batch sees NEET material only. Students access everything from the mobile app, organised by subject and chapter.
Your recorded lectures are your most valuable asset — DRM protects them. Screen recording is blocked on Android and iOS. Videos cannot be downloaded or shared outside the platform.
Automated WhatsApp alerts for attendance, fees, results, and schedule changes. Secure in-app teacher-student chat — no personal numbers shared, all conversations logged. Communication Module →
Parents receive automatic WhatsApp notifications for every key event — when a student misses class, when a fee is due, when test results are published, and when a class is rescheduled. All sent from TutorDesk, not from a teacher's personal number.
Teachers and students communicate inside the TutorDesk app — no personal WhatsApp numbers shared. All conversations are logged and visible to institute management, maintaining professional boundaries at all times.
Track academic improvement, predict at-risk student churn, and monitor business performance — fee collection, batch occupancy, and teacher effectiveness — from one dashboard. Analytics Module →
Track each student's marks across tests, attendance over time, and study material access. The system flags at-risk students — declining attendance combined with falling test scores — before they drop out.
Live revenue dashboard showing daily fee collection, outstanding dues, batch-wise seat occupancy, and teacher performance — updated in real time without waiting for a coordinator to compile a report.
Track which classes each tutor taught. Calculate monthly pay by fixed salary, per-class rate, or revenue share. Manage leave applications digitally. Generate payslips from attendance data. Tutor Management →
Classes conducted are automatically logged from the timetable. Monthly pay is calculated from actual classes taught — by fixed salary, per-class rate, or revenue-share model — and payslips are generated without manual calculation.
Match students to the most suitable teacher based on subject expertise, teaching style, student learning pace, and historical performance outcomes — reducing drop-offs caused by poor tutor-student fit.
AI lesson planning mapped to JEE, NEET, CBSE, and State Board syllabi. A 24/7 AI assistant handles routine student and parent queries so institute staff don't have to. AI Lesson Planning →
Teachers plan lessons against the actual JEE, NEET, CBSE, or State Board syllabus. AI tracks coverage in real time, highlights uncovered topics, and suggests optimal teaching sequences based on exam weightage.
Handles routine queries from students and parents after office hours — fee due dates, class timings, result status, batch schedules. Reduces inbound calls to institute staff by handling the most common query types automatically.
Every type of coaching operation in India — from individual tutors to multi-city institutes with hundreds of students per batch.
Multi-batch operations with complex exam patterns. Primary modules: Exam Engine (OMR + online MCQ with JEE/NEET patterns), Batch Scheduling, UPI Fee Management, Analytics (rank lists, chapter-wise analysis), and DRM Video LMS.
High student volumes with rotating batches and heavy walk-in admissions. Primary modules: CRM (walk-in lead tracking), Fee Management (installments), Batch Scheduling, and Exam Engine (GS/CSAT, CGL patterns).
Individual tutors or small tuition centres with 20–200 students. Primary modules: UPI Fee Collection, Student Attendance, WhatsApp Parent Alerts, and Progress Tracking. Pricing is per active student — small operations pay proportionally less.
TutorDesk is a coaching centre management software for Indian institutes with 10 integrated modules covering every operational need: UPI fee collection with GST invoicing and Tally export, multi-batch timetable scheduling with substitute management, built-in live online classes with auto-attendance and DRM-protected recordings, an online MCQ and OMR exam engine supporting JEE/NEET/UPSC/SSC patterns, an admissions CRM with WhatsApp-automated lead follow-up, a DRM-protected video LMS, automated WhatsApp parent communication, student progress analytics with churn prediction, tutor payroll with flexible pay models, and AI lesson planning mapped to exam syllabi. All modules share one database — data flows across all 10 without re-entry.
Purpose-built for coaching institutes · Distinct from school ERP (SchoolDeck) and college ERP (CampusAlly) · Pricing per active student · Book a free demo · View pricing
Common questions from coaching institute owners and admins evaluating TutorDesk modules.
TutorDesk includes 10 integrated modules: (1) UPI fee collection with GST invoicing and Tally export, (2) multi-batch timetable scheduling with substitute management, (3) built-in live online classes with auto-attendance and session recordings, (4) online MCQ and OMR exam engine for JEE/NEET/UPSC/SSC patterns, (5) admissions CRM with lead source tracking and automated WhatsApp follow-ups, (6) DRM-protected video LMS with batch-wise access control, (7) WhatsApp and in-app parent communication, (8) student progress analytics with churn risk prediction and business dashboards, (9) tutor attendance and payroll with flexible pay models, and (10) AI lesson planning and 24/7 AI query assistant. All modules share one database — data entered once flows across all modules.
Yes. TutorDesk's fee management module auto-calculates CGST and SGST on tuition fee invoices with the institute's GSTIN included. All invoices are GST-compliant. Fee data is exportable in CSV and Excel formats compatible with Tally ERP and QuickBooks — no manual re-entry in the accounting software.
Yes. TutorDesk's assessment module supports mobile OMR sheet scanning — teachers print standard bubble sheets, students complete them offline, and the teacher scans the completed sheet via Android or iOS camera for instant marks and rank list generation. The module also supports fully online mock tests in JEE Mains, JEE Advanced, NEET UG, UPSC Prelims, SSC CGL, and custom patterns with configurable marking and section-wise timers.
Yes. All videos hosted in TutorDesk's LMS use DRM encryption. Screen recording is blocked on Android and iOS. Videos cannot be downloaded — they stream only within the app. Content is accessible only to students enrolled in the relevant batch, and access is automatically revoked when a batch subscription ends or a student is de-enrolled.
Yes. TutorDesk supports multi-branch coaching institutes from a single Head Office admin login. Branch managers see only their branch data. The analytics dashboard compares fee collection, attendance, batch occupancy, and student performance across all branches in real time — without manual report compilation from each location.
Yes. TutorDesk sends automated WhatsApp messages to parents for attendance (when a student misses class), fee reminders (before and after due dates), test results (on teacher's publish action), and class rescheduling. All messages are sent from the TutorDesk platform — no teacher needs to share their personal WhatsApp number.
Yes. Fee collection reports, attendance logs, student lists, exam results, batch data, and tutor payroll records can all be exported in CSV and Excel formats. Fee exports are formatted for compatibility with Tally ERP and QuickBooks — the accounting tools most commonly used by Indian coaching institutes.
Yes. Large JEE and NEET institutes use the OMR exam engine, DRM video LMS, multi-batch analytics, and multi-branch management. Government exam centres use the CRM and online test engine. Small tuition centres and individual tutors use UPI fee collection, WhatsApp alerts, and progress tracking. Pricing is per active student — small institutes pay proportionally less with no lock-in.
Yes. TutorDesk has a built-in live class module — teachers launch sessions from the timetable, students join via the app or browser with no separate download needed. Attendance is marked automatically. Sessions are recorded to the cloud automatically without any teacher action. Absent students replay recordings on demand.
TutorDesk's AI lesson planning maps lesson plans to the actual JEE, NEET, CBSE, or State Board syllabus. Teachers plan which topics to cover per class. The AI tracks coverage in real time — showing completed and pending chapters — and suggests optimal topic sequences based on exam weightage and remaining time before the examination. Last year's lesson plans can be cloned in one click and adjusted for the new cycle.
Each module has a dedicated page with full technical specifications, screenshots, and a free demo booking. This page is the overview — click below for deep detail on any single module.
A 20-minute demo shows UPI fee collection, batch management, live classes, OMR exam engine, and the parent app — personalised to your coaching centre's exact setup.
Built in Chennai · Used by 500+ coaching institutes across India · No credit card required
