Answers to what coaching institute owners ask most — before and after switching to TutorDesk.
How does TutorDesk detect timetable conflicts?
TutorDesk checks three things simultaneously when you save a slot: whether the assigned teacher is already scheduled at that time, whether the room is already booked, and whether any enrolled students have a clashing class. If a conflict exists, it's flagged with a specific reason and an alternative slot suggestion before you save.
Can I schedule recurring coaching classes for the whole term?
Yes. You can set a class to repeat on specific days — for example, every Monday, Wednesday, and Friday — for a defined period such as 3 or 6 months. The system automatically skips national holidays and any dates you mark as blocked, and prompts you to schedule make-up classes for skipped sessions.
Does TutorDesk notify students automatically when a class is rescheduled?
Yes. Any timetable change — reschedule, cancellation, or substitute teacher — triggers an automatic notification to all affected students via the TutorDesk mobile app and WhatsApp. Parents of K-12 students are included. Notifications are sent the moment you save the change, not on a delayed schedule.
How is this different from using Google Calendar?
Google Calendar has no understanding of batches, rooms, or student-teacher relationships. TutorDesk's scheduler is education-specific: it links timetable slots to student attendance records, fee payments, and LMS content; it manages substitute teachers; and it understands that the same student may be in three different subject batches simultaneously. These workflows require manual workarounds in Google Calendar.
Can I manage schedules for 50+ teachers and 200+ batches?
Yes. TutorDesk scales to large institutes. The admin dashboard shows all batch schedules in a unified calendar view, with filters by teacher, room, subject, or batch. The workload report shows hours per teacher across the week so admins can balance the schedule without manual tracking.
Is TutorDesk's scheduling module suitable for JEE and NEET coaching centres?
Yes, and it's widely used by JEE and NEET coaching institutes. It handles the specific complexity of competitive exam coaching: different batch tracks (Dropper, 11th, 12th), multiple subject teachers per batch, shared faculty across batches, and the need to coordinate mock test schedules alongside regular class timetables.
How do live online classes connect to the timetable?
Each online class slot in TutorDesk has a live class link automatically generated and attached. Students see a "Join Class" button directly in their timetable view in the mobile app — no separate link sharing needed. Attendance is marked automatically when students join. This is covered in detail on the Live Classes feature page.
What happens when a teacher is absent at the last minute?
When a teacher marks leave — or an admin records an unplanned absence — TutorDesk immediately shows all classes that teacher had scheduled for that day. With one click, you can assign a substitute from the available staff list. Students receive an automatic notification about the substitute teacher assignment before the class begins.
