For coaching centres & tuition institutes in India
Parents pay by UPI, card or net banking through a built-in gateway. Receipts generate themselves, reminders go out automatically, and a live dashboard shows exactly who hasn't paid — per student, per batch.
No spreadsheets, no receipt books, no awkward "have you paid yet?" phone calls.
Coaching centre fee collection software lets tuition institutes collect tuition fees online via UPI, card and net banking through an integrated payment gateway, auto-generate digital receipts, track who has paid and who is overdue, send consent-based fee reminders, and manage instalment plans. TutorDesk includes all of this as a built-in module — no separate payment tool or spreadsheet.
Coaching centre fee collection software lets institutes collect tuition fees online via UPI, debit card, credit card and net banking; generate digital receipts automatically; track which students have paid and which are overdue; send consent-based reminders before and after due dates; and manage partial payments and instalment plans. In TutorDesk it's a built-in module — no separate payment tool or spreadsheet needed.
Payments are processed through an integrated, RBI-authorised payment gateway / aggregator, and funds settle directly to your coaching centre's own bank account on that provider's settlement cycle. TutorDesk records, reconciles and reports every payment — it does not hold or settle your money itself. Online payments carry the gateway's transaction charges; cash you record in TutorDesk carries none.
From due-date setup to a receipt in the parent's hand — automatic.
From the moment a fee is due to the moment a receipt lands — nothing left manual.
Parents pay from the app through an integrated, RBI-authorised gateway; funds settle to your account and the payment shows in your dashboard instantly — no bank-statement reconciliation, no confirmation messages.
Every payment — online or cash — generates a receipt automatically, sent to the parent's app and stored in the student's record. No receipt books, no "can you resend it?" messages.
See exactly who hasn't paid — by batch, amount and days overdue, live. Reminders go out automatically as DLT-registered templates to parents who've opted in, so you never make an awkward money call.
Not every parent can pay a term up front. Set flexible instalment schedules per student, and TutorDesk tracks what's paid, what's pending and when the next reminder is due.
Most centres still collect by transfer or cash, track in Excel, and remind by hand. Here's the monthly cost.
| Capability | TutorDesk Fee Collection | Bank Transfer / Cash + Excel |
|---|---|---|
| Payment method | UPI, card, net banking in-app | Transfer or cash at the centre |
| Receipts | Automatic, sent in seconds | Hand-written or typed |
| Dues tracking | Live, per student and batch | Manual Excel after each payment |
| Reminders | Consent-based DLT templates | Manual calls or group messages |
| Instalments | Per instalment, running balance | A sheet per student, error-prone |
| Monthly report | Auto, collection rate by batch | Compiled from bank statements |
| Parent receipts | Always in the app, downloadable | "Can you resend it?" each time |
From a solo tutor to a multi-branch chain — the same problem, solved once.
High fees on quarterly cycles. Instalment plans with reminders cut the start-of-term follow-up burden.
Monthly collection from 100–300 students. The defaulter dashboard shows who's late without scrolling a WhatsApp group.
See collection rates across branches in one view and act on the highest dues without waiting for reports.
Students across cities pay by UPI from their phones; the fee comes in digitally and the receipt goes out automatically.
Short courses with one-time or split payments — see clearly who has cleared payment before the exam date.
Stop tracking 40–60 students in a notebook — UPI lands in the account, receipts go out, the dashboard shows who hasn't paid.
"The first of every month used to be three days of phone calls about fees. Now the reminders go out on their own and I just look at the dashboard — I can see 91% is in before I've finished my morning chai."
Fee Collection turns fees from a monthly chase into something that mostly runs itself: schedules are set once, parents pay from their phones, receipts and reconciliation happen automatically, and you watch a live dashboard instead of a spreadsheet.
Payments go through an integrated, RBI-authorised payment gateway and settle to your own bank account on that provider's cycle. TutorDesk's job is to record, reconcile and report — it never holds or settles your money. That keeps the regulated part with a regulated provider and the bookkeeping with TutorDesk.
Fee reminders are sent as DLT-registered transactional templates over WhatsApp or SMS, only to parents who've consented, in line with India's TRAI commercial-communication rules. They're personalised and scheduled — not unregistered bulk blasts that get accounts blocked.
Two pages, same topic, different jobs — so they don't compete in search:
What owners ask before switching off bank transfers and Excel.
UPI payments, auto-receipts, consent-based reminders and a live defaulter dashboard — all built into TutorDesk.
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