TutorDesk

Eliminate Scheduling Conflicts

Managing multiple batches, subjects, and teachers is a logistical nightmare. TutorDesk acts as your institute's traffic controller—detecting clashes, assigning rooms, and notifying students automatically.

09:00 AM - Physics (Batch A) 11:00 AM - Math (Batch B) ⚠ Conflict Detected

What is Coaching Timetable Software?

It is an intelligent scheduling tool that helps coaching institutes manage their core asset: Time. It allows admins to group students into "Batches" (e.g., Class 10 - Morning), assign "Subjects" and "Teachers" to specific time slots, and ensure no teacher or classroom is double-booked. It replaces the messy whiteboard in your office with a digital, error-free calendar.

Related Solutions: Attendance • Teacher Payroll • SMS Alerts

Batch Creation & Teacher Allocation

Structure your institute for growth.

Batch Management

Smart Batch Management

Group students logically for easier admin.

  • Flexible Grouping: Create batches by Grade (Class 12), Subject (JEE Physics), or Timing (Weekend Batch).
  • Capacity Limits: Set a "Max Student Limit" (e.g., 40) per batch to prevent overcrowding.
Conflict Detection

Conflict Detection

Prevent double-booking before it happens.

  • Teacher Availability: The system knows if 'Rahul Sir' is busy in Room 2 at 4 PM. It won't let you book him for Room 1.
  • Room Clashes: Ensures you don't assign two batches to the same classroom simultaneously.

Instant Rescheduling & Alerts

Communication is key when plans change.

Rescheduling SMS

1-Click Rescheduling

Teacher sick? Change the class in seconds.

  • Notify All: Drag the class to a new slot, and the system auto-sends: "Dear Parent, Physics class is rescheduled to 6 PM today."
  • Substitute Management: Easily swap the teacher for a single session without changing the permanent timetable.
Student App Timetable

Student App Sync

Keep everyone on the same page.

  • Live Calendar: Students see their specific classes for the day on their app dashboard.
  • Holiday Calendar: Mark public holidays or "Institute Off" days once, and they reflect in everyone's schedule.

Whiteboard/Excel vs. TutorDesk

Feature Whiteboard / Excel TutorDesk Scheduler
Double Booking High Risk (Human Error) Impossible (System Blocks)
Rescheduling Call/Text every parent manually 1-Click Auto-Notification
Teacher View Confusing (See all batches) Personalized (My Classes Only)
Accessibility Only visible in office Visible on Mobile App

Scheduling FAQs

Can I create recurring timetables?

Yes. You set the timetable once (e.g., "Maths every Mon/Wed/Fri at 5 PM"), and it repeats automatically every week until you change it.

What about extra classes?

You can schedule "Ad-hoc" extra classes for Sundays or exam prep weeks without disrupting the regular recurring schedule.

Does it track teacher hours?

Yes. Since the system knows the schedule, it auto-calculates "Total Hours Taught" at the end of the month for payroll generation.

Stop the scheduling chaos.

Run your institute like a professional organization.