TutorDesk

Zero Fee Leakage. 100% Peace of Mind.

Asking parents for fees is awkward. Let TutorDesk handle it. Automate reminders, accept online payments, and track every rupee—so you can focus on teaching, not collections.

✅ UPI & Cards 📅 Installment Tracking 🧾 Auto-Receipts 🔔 WhatsApp Reminders

What is Coaching Fee Management Software?

It is a specialized billing system tailored for tuition centers and institutes. Unlike generic accounting tools, it handles recurring student fees, manages complex installment plans, and sends automated payment reminders. It bridges the gap between your attendance register and your bank account, ensuring no payment ever slips through the cracks.

Related Solutions: Admission CRM • Attendance • Analytics

Collections & Automated Reminders

Get paid faster without making awkward phone calls.

WhatsApp Fee Reminder

WhatsApp Payment Links

The fastest way to collect fees in India.

  • Click-to-Pay: Send a secure link via WhatsApp. Parents click, choose UPI/Card, and pay instantly.
  • Configurable Alerts: "Send reminder 3 days before due date" and "Send overdue alert 1 day after."
Installment Management

Installment Management

Flexible plans for parents, tracked automatically.

  • Split Payments: Divide a ₹30,000 yearly fee into 3 installments of ₹10,000.
  • Due Tracking: The system remembers when the next installment is due and notifies the parent automatically.

Finance & Digital Receipts

Keep your accounts audit-ready with zero effort.

Digital Receipts

Instant Digital Receipts

Save paper. Look professional.

  • Auto-Generation: As soon as payment is marked "Received," a PDF receipt is sent to the parent's app/email.
  • Branding: Receipts include your Institute Logo, Address, and GST Number (if applicable).
Expense Tracking

Expense & Revenue Reports

Know your true profit at a glance.

  • Expense Manager: Record rent, electricity, and teacher salaries to calculate net profit.
  • Defaulter List: One-click report showing "Who hasn't paid yet?" so you can follow up.

Manual Receipts vs. TutorDesk

Feature Manual Receipt Book TutorDesk Finance
Reminders Manual Calls (Awkward) Automated SMS/WhatsApp
Receipts Handwritten Paper Instant PDF Download
Online Payment Share QR screenshots Integrated Payment Gateway
Pending List Check every page manually 1-Click "Defaulter List"

Fee Management FAQs

Does it charge a transaction fee?

TutorDesk software fees are fixed. However, if you use the Online Payment Gateway (Razorpay/Easebuzz), standard banking transaction charges (approx 2%) may apply on online collections.

Can I manage cash payments?

Yes. If a parent pays cash, you simply enter the amount in the app and mark it as "Paid via Cash." The system will still generate a digital receipt for them.

Is my financial data safe?

Absolutely. All data is encrypted with bank-grade security. Only you (the Admin) have access to financial reports; teachers cannot see revenue data.

Never lose track of a rupee.

Professionalize your billing today.