CampusAlly

Hostel & Mess Management System (HMS)

Ensure safety and efficiency in residential life. A unified dashboard for Room Allocation, Mess Inventory, and Digital Gate Passes.

Optimizing Residential Campuses

15% Food Wastage Reduced
Zero Unauthorized Exits
100% Fee Collection
24/7 Parent Visibility

Accommodation & Allocation

Hostel Room Allocation

Smart Room Allocation

Automate the annual room allotment chaos. Maximize occupancy rates.

  • Auto-Allocation: Assign rooms based on Year (1st/2nd), Branch, or CGPA rules.
  • Category Mgmt: Manage AC/Non-AC, Single/Sharing rooms with differential fee structures.
  • Inventory Check: Track assets per room (Cot, Table, Chair) and assign liability to occupants.
Biometric Attendance

Biometric Night Attendance

Ensure every student is accounted for. Replace manual warden registers.

  • Device Integration: Syncs with Face ID/Fingerprint devices installed at hostel blocks.
  • Absent Alerts: Auto-SMS to parents if a student is missing during the 9 PM headcount.
  • Leave Reconciliation: System auto-checks if the absent student has a valid approved leave.

Mess & Inventory Management

Mess Bill Calculation

Mess Billing Engine

Handle complex billing logic for thousands of students transparently.

  • Dividing System: Auto-calculate monthly bill: (Total Mess Cost / Total Present Days).
  • Fixed Rate: Support for fixed monthly charges with rebates for approved leaves (N days).
  • Dues Blocking: Auto-block Gate Passes or Exam Hall tickets if mess dues exceed limits.
Mess Inventory Management

Kitchen Inventory & Stock

Control food costs. Track every kg of rice and oil entering your kitchen.

  • Purchase Orders: Generate POs for vendors based on low-stock alerts.
  • Consumption Logs: Track daily consumption against student headcount to detect pilferage.
  • Menu Planning: Publish weekly menus on the Student App; allow students to vote on specials.

Safety & Administration

Digital Out Pass System

Digital Gate Pass (e-OutPass)

A paperless, secure exit system approved by parents and wardens.

  • App Request: Students apply for 'Home Pass' or 'Town Pass' via the app.
  • Warden Approval: Wardens approve requests; Parents receive an OTP for confirmation.
  • Guard App: Security guards scan the student's QR code at the gate to log exact exit/entry time.
Hostel Maintenance

Maintenance & Complaints

Keep your facilities in top shape. Track repair requests efficiently.

  • Ticket Raising: Students upload photos of broken fans/lights directly to the maintenance team.
  • SLA Tracking: Monitor how long it takes for an electrician or plumber to resolve issues.
  • Feedback: Ticket closes only after the student confirms the issue is resolved with an OTP.

Chief Warden FAQs

Can we manage multiple hostels/blocks?

Yes. The system is multi-tenant. You can manage separate Boys' and Girls' hostels with distinct wardens, rules, and fee structures under one dashboard.

Does the biometric sync work offline?

Yes. The biometric devices store data locally and sync with the cloud server as soon as internet connectivity is restored, ensuring no data loss.

How are fines handled?

Wardens can levy disciplinary fines (e.g., for noise, damage) directly through the app. The fine is added to the student's next month's bill.

Secure Your Campus.

Upgrade to a paperless hostel system today.

Student App • Admissions • Academic ERP