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For Colleges & Universities · NAAC Criterion IV

College Library
Management Software (ILMS)

Automate the whole library — from ISBN cataloging to RFID gates. Give students a 24/7 Web OPAC, run a digital repository, and produce the usage data your NAAC Criterion IV evidence needs — all from one platform built for Indian universities.

MARC21 & AACR2 RFID SIP2 compatible Web OPAC for students N-LIST / INFLIBNET ready Feeds NAAC Criterion IV
🔖 MARC21 cataloging ISBN auto-fetch fills title, author, and publisher in seconds
📡 RFID self-service Self-issue kiosks and SIP2 security gates cut the counter queue
🔎 24/7 Web OPAC Students search, hold, and renew from any device, anytime
🏆 NAAC-ready data Holdings, footfall, and e-resource usage organised for Criterion IV
Sound Familiar?

The library headaches every college librarian knows

  • 📖Students can't check availability without walking to the library
  • ⏱️Issue/return queues are long — each manual transaction takes minutes
  • 🔓Books leave without being issued — no RFID gate, no theft signal
  • 📊NAAC Criterion IV data is buried in paper registers
  • 🎓Theses and papers sit on hard drives — no indexed, searchable repository

CampusAlly ILMS takes these off your plate

  • Web OPAC lets students search from anywhere — hostel, home, or phone
  • RFID self-issue kiosks cut counter queues — students issue books themselves
  • RFID security gates flag an un-issued book leaving the library
  • Usage, footfall, and e-resource data organised for NAAC Criterion IV
  • Digital repository indexes theses, papers, and e-books with searchable metadata
Complete ILMS Platform

Every library function, fully automated

From ISBN to RFID gate — one connected system for your whole college library.

Acquisition & MARC21 Cataloging

MARC21 cataloging software India
Smart Acquisition & Cataloging

Add books to the catalogue in hours, not days — MARC21 and AACR2 built in, so your bibliographic data stays structured, searchable, and export-ready.

  • ISBN auto-fetch — scan or type an ISBN and the system fills in title, author, publisher, edition, and cover.
  • Department budget control — set and track book-purchase budgets per department; procurement holds when funds run out.
  • Barcode & spine labels — accession numbers, barcodes, and QR codes ready to print the moment a book is cataloged.
  • DDC classification — full Dewey Decimal support for shelf organisation and call numbers.
Library circulation software
Smart Circulation — Issue & Return

Speed up the counter. Handle a transaction in seconds with a barcode scan or RFID tap — fewer queues, fewer manual errors.

  • Configurable loan rules — different policies per patron type (faculty, students, research scholars), enforced automatically.
  • Overdue fines — calculated automatically, accounting for holidays and grace periods, with no manual sums.
  • No Dues certificate — one-click No Dues for graduating students, signed off digitally.

Web OPAC & RFID Self-Service

Web OPAC for college students
Web OPAC — Student Online Catalogue

Students shouldn't have to visit to know if a book is in. The Web OPAC gives 24/7 catalogue access from any device.

  • Advanced search — by title, author, subject, publisher, call number, language, or year, with real-time availability.
  • Hold a book — reserve an issued-out title and get notified when it's returned.
  • Self-service account — view checkout history, fines, and due dates, and renew online.
  • Mobile-friendly — check availability from the hostel before making the trip.
RFID library system SIP2
RFID Integration & Self-Issue Kiosk

Lean on hardware for the routine work — SIP2-compliant RFID that works with the major library-hardware vendors.

  • SIP2 support — integrates with RFID gates, self-issue kiosks, and handheld readers (3M, Bibliotheca, and others).
  • Security gates — an un-issued RFID-tagged book is flagged at the exit gate, so fewer books leave unrecorded.
  • Self-issue kiosk — students issue and return at the touchscreen, with no counter step for routine loans.
  • Faster stock checks — scan whole shelves with handheld readers in an afternoon rather than a week.

Digital Repository & NAAC Data

Digital repository DSpace theses
Digital Repository & E-Resources

Your institution produces research every year. The repository stores and indexes it so any student or faculty member can find it — while Research owns the publication records and the NIRF feed.

  • Thesis repository (ETD) — store and index PhD and M.Phil dissertations, searchable by title, author, department, and year.
  • Past papers archive — organise semester papers by subject, year, and department, accessible through the OPAC.
  • IP-based access — restrict sensitive, unpublished material to campus IP addresses.
  • N-LIST / INFLIBNET — manage access to N-LIST e-resources and produce the usage reports INFLIBNET submissions need.
Library analytics NAAC reports
Serials Control & Usage Data

Know which books are borrowed most, which journals go unused, and how many students visit — data for better acquisition decisions and for NAAC evidence.

  • Journals & serials — track subscription dates, renewals, and missing issues for every periodical.
  • Footfall tracking — log daily library footfall by department and time slot for Criterion IV.
  • Usage reports — see most- and least-borrowed titles to guide next year's acquisition budget.
  • Feeds Criterion IV — holdings, e-resource access, and usage organised as evidence for NAAC Accreditation, which compiles the report.
Student Experience

What borrowing a book looks like with CampusAlly

From search to checkout — the full student journey, with little friction.

1
Search on OPAC

The student searches from their phone and sees real-time availability before visiting.

2
Place a hold

If it's issued out, the student reserves it and is notified when it's back.

3
Self-issue at kiosk

The student taps the RFID kiosk and the book is issued — no counter queue.

4
RFID gate check

A properly issued book passes; an un-issued one is flagged at the gate.

5
Renew online

The student renews from their phone before the due date — no visit needed.

6
No Dues at graduation

Final year? The librarian generates a digital No Dues certificate in one step.

Who Uses It

Built for everyone who runs or uses a college library

📚
College Librarian
Manual issue/return is slow and error-prone

RFID self-service kiosks handle routine transactions, so staff focus on reader guidance, digital resources, and curation rather than counter duty.

🎓
Students & Research Scholars
Don't know what's available without going in

The Web OPAC gives 24/7 access from any device — reserve books, renew loans, find past papers, and reach digital resources without leaving their room.

🏆
NAAC / IQAC Coordinators
Criterion IV data scattered across registers

Library usage, e-resource logs, and footfall are organised as Criterion IV evidence — ready for the accreditation team before the visit.

🔬
PhD Researchers & Faculty
Institutional knowledge locked in drives and cabinets

The repository indexes theses, papers, and e-resources, searchable by metadata and accessible campus-wide; publication tracking and NIRF live in Research.

💰
Registrar / Finance Office
No view of library budget use by department

Department-wise acquisition budgets tracked live, and overdue fines flow into the Finance ledger — no manual follow-up.

🏛️
Multi-Campus Universities
Each campus library is a separate silo

A central catalogue across campus libraries, where students search and request books from any branch and inter-library loans are managed digitally.

How It Fits Your CampusAlly Setup

The library owns books and the catalogue — neighbouring modules own the rest

The library module owns cataloging, the OPAC, RFID circulation, and the repository's storage and discovery. The modules below own their own areas; library stores for, feeds, or hands off to them so nothing is duplicated.

Stores for →

Research

Owns publication records and the NIRF feed. The library stores and surfaces the theses and papers behind them.

Research Management →
Feeds →

NAAC Accreditation

Owns AQAR/SSR generation. The library feeds it Criterion IV usage and holdings evidence.

NAAC Accreditation →
Distinct from →

Inventory

Owns equipment and furniture assets. The library manages books and periodicals, not physical asset stock.

Inventory Management →
Hands fines to →

Finance

Owns the ledger. Overdue fines and No-Dues clearance flow into Finance for collection.

College Finance →

NAAC Criterion IV needs your library data

NAAC's Criterion IV (Infrastructure & Learning Resources) looks for documented library holdings, e-resource subscriptions, footfall, and usage. The library organises that data and feeds it to the accreditation module, which compiles the AQAR and SSR.

Criterion IV – Learning Resources E-resource usage data N-LIST / INFLIBNET Footfall data Digital repository (ETD)
See the NAAC Accreditation module →

Already on Koha, LibSys, or Soul?

Switching ILMS doesn't mean starting over. The implementation team migrates your existing bibliographic records, patron data, and circulation history, so you go live without re-cataloging.

📦 Koha 📦 LibSys 📦 Soul 📦 NewGenLib 📦 Excel records 📦 Legacy MARC21
Frequently Asked Questions

Questions from librarians & NAAC coordinators

An ILMS automates a college library's operations — acquisition, MARC21 cataloging, circulation (issue/return), a Web OPAC for students, RFID security, a digital repository, and library usage reporting. CampusAlly's ILMS is built for Indian higher education, with N-LIST/INFLIBNET support, and it produces the library usage data the Accreditation module uses for NAAC Criterion IV.
Yes. It supports SIP2 (Standard Interchange Protocol 2), so it integrates with RFID security gates, self-issue kiosks, and handheld readers from major vendors. Students can issue and return books at the kiosk without a librarian, and the security gate flags an un-issued book at the exit.
Yes. The cataloging module follows MARC21 and AACR2 bibliographic standards. Book details auto-fetch from the ISBN — title, author, publisher, edition, and cover — so catalogue entry is fast and standardised, and all data exports in standard MARC formats.
Yes. The Web OPAC lets students search from any device, check real-time availability, place a hold when a book is issued out (with a notification when it returns), and renew loans online before the due date — without visiting the counter.
Yes. It manages access to N-LIST e-resources and produces the usage reports needed for INFLIBNET submissions — access counts, e-journal usage, and database logs. That data supports NAAC Criterion IV and UGC compliance for government-aided colleges.
Yes. The implementation team migrates bibliographic records, patron data, and circulation history from Koha, LibSys, Soul, NewGenLib, and Excel-based records, so your library can go live without re-cataloging every book.
The digital repository (DSpace-compatible) stores and indexes theses (ETD), papers, and past question papers with metadata, and access can be restricted to campus IP addresses for sensitive material — all discoverable through the OPAC. The library stores and surfaces these documents; the Research module owns the publication records and the NIRF research feed. The library holds the files; Research tracks the outputs.
CampusAlly's ILMS is built for higher education — MARC21/AACR2 cataloging, RFID over SIP2, a thesis repository, N-LIST/INFLIBNET access, and NAAC Criterion IV usage data. For K-12 schools, SchoolDeck's library module (barcode-based and simpler) is the right fit; the two serve different institutions.
Ready to modernise your library?

Your library's digital transformation starts here.

See CampusAlly's ILMS in a 30-minute demo — RFID setup, OPAC walkthrough, and NAAC data included. No commitment needed.