Databus Logo
Blog Login →
For Colleges & Universities · NAAC Criterion IV

College Library
Management Software (ILMS)

Automate your entire library — from ISBN cataloging to RFID security gates. Give students 24/7 Web OPAC access, generate NAAC usage reports, and manage your digital repository — all from one platform built for Indian universities.

MARC21 & AACR2 Standards RFID SIP2 Compatible Web OPAC for Students N-LIST / INFLIBNET Ready NAAC Criterion IV Reports
1 Lakh+ Books Cataloged
5,000+ Daily Library Visits
Zero Theft with RFID Gates
24/7 Student OPAC Access
7 Days Average Go-Live
Sound Familiar?

The library problems every college librarian knows

  • 📖 Students can't check book availability without physically visiting the library
  • ⏱️ Issue and return counter queues are long — each transaction takes 2–3 minutes manually
  • 🔓 Books walk out without being issued — no RFID security, no theft detection
  • 📊 NAAC Criterion IV reports require library usage data that's buried in paper registers
  • 🎓 PhD theses and research papers stored in hard drives — no indexed digital repository

CampusAlly ILMS solves all of this

  • Web OPAC lets students search from anywhere — hostel, home, or phone
  • RFID self-issue kiosks reduce counter queues to zero — students issue books themselves
  • RFID security gates trigger instant alerts for any un-issued book leaving the library
  • Auto-generated NAAC Criterion IV reports — footfall, book usage, e-resource access
  • Digital repository indexes all theses, papers, and e-books with searchable metadata
Complete ILMS Platform

Every library function, fully automated

From ISBN to RFID gate — one connected system handles every part of your college library's operations.

Acquisition & MARC21 Cataloging

MARC21 Cataloging Software India
Smart Book Acquisition & Cataloging

Add thousands of books to your catalogue in hours — not days. MARC21 and AACR2 standards built in, so your bibliographic data is always structured, searchable, and export-ready.

  • ISBN Auto-Fetch — Scan or type an ISBN and the system auto-fills title, author, publisher, edition, and cover image. No manual typing.
  • Department Budget Control — Set and track book purchase budgets per department. Procurement blocked when funds are exhausted — no overspending.
  • Barcode & Spine Labels — QR codes, barcodes, and accession numbers generated and ready to print the moment a book is cataloged.
  • DDC Classification — Full Dewey Decimal Classification support for logical shelf organization and call number assignment.
Library Circulation Software
Smart Circulation — Issue & Return

Speed up the issue counter dramatically. Handle any transaction in seconds — with barcode scan or RFID tap. No long queues, no manual entry errors.

  • Configurable Loan Rules — Set different policies per patron type: Faculty (6 books, 30 days), Students (3 books, 14 days), Research scholars (custom). Rules enforced automatically.
  • Overdue Fine Calculation — Fines calculated automatically including public holidays and grace periods — no manual computation by staff.
  • No-Dues Certificate — One-click No Dues certificate generation for graduating students. Librarian signs off digitally — no paper chase.

Web OPAC & RFID Self-Service

Web OPAC for College Students
Web OPAC — Student Online Catalogue

Students shouldn't have to visit the library to know if a book is available. Web OPAC gives 24/7 catalogue access from any device, anywhere.

  • Advanced Search & Filters — Search by title, author, subject, publisher, call number, language, or year. Real-time availability shown against each result.
  • Book Reservation (Hold) — If a book is issued to someone else, students can place a "Hold" — they're automatically notified when it's returned.
  • Self-Service Account — Students view their checkout history, pending fines, due dates, and renew books online — without visiting the counter.
  • Mobile-Friendly — Works on any smartphone browser. Students check availability from their hostels before making the trip to the library.
RFID Library System SIP2
RFID Integration & Self-Issue Kiosk

Reduce counter staff dependency and eliminate book theft — with SIP2-compliant RFID hardware integration that works with all major library hardware vendors.

  • SIP2 Protocol Support — Integrates with RFID security gates, self-issue kiosks, and handheld readers from all major vendors (3M, Bibliotheca, and others).
  • Security Gates — Theft Detection — Any un-issued RFID-tagged book triggers an instant alarm at the exit gate. No more silent book disappearances.
  • Self-Issue Kiosk — Students issue and return books at the touchscreen kiosk — zero counter interaction needed for routine transactions.
  • Rapid Stock Verification — Librarians scan entire shelves using handheld RFID readers. What used to take a week now takes an afternoon.

Digital Repository & NAAC Reporting

Digital Repository DSpace Theses
Digital Repository & E-Resources

Your institution produces research every year — theses, papers, past question papers. CampusAlly's digital repository organizes and indexes all of it, searchable by any student or faculty member.

  • PhD Thesis Repository (ETD) — Store, index, and make PhD and M.Phil dissertations searchable by title, author, department, and year. Required for NAAC and UGC reporting.
  • Past Question Papers Archive — Organize past semester papers by subject, year, and department. Students access them through the OPAC directly.
  • IP-Based Access Control — Restrict access to sensitive institutional documents (unpublished research, proprietary materials) to campus IP addresses only.
  • N-LIST / INFLIBNET Management — Track and manage student and faculty access to N-LIST e-resources. Generate the usage reports required for INFLIBNET submissions.
Library Analytics NAAC Reports
Serials Control & Usage Analytics

Know which books are most borrowed, which journals are unused, and how many students visit daily. Data that drives better procurement decisions — and satisfies NAAC inspectors.

  • Journal & Periodical Subscriptions — Track subscription start/end dates, renewals, and missing issues for every journal and magazine your library subscribes to.
  • Biometric Gate Footfall Tracking — Connect biometric devices at library entry to track daily footfall by student, department, and time slot. Required for NAAC Criterion IV.
  • Book Usage Reports — See which titles are borrowed most — and which are never touched. Data-backed recommendations for next year's acquisition budget.
  • NAAC-Ready Dashboards — Generate Criterion IV documentation reports — library holdings, e-resource access, student usage — in one click, ready for accreditation visits.
Student Experience

What borrowing a book looks like with CampusAlly

From search to checkout — the full student journey, with zero friction.

1
Search on OPAC

Student searches from their phone — sees real-time availability before visiting.

2
Place a Hold

If the book is issued out, student reserves it. Gets notified the moment it's back.

3
Self-Issue at Kiosk

Student taps the RFID kiosk. Book is issued in under 10 seconds — no counter queue.

4
RFID Gate Check

Exiting student walks through the gate. Properly issued book — no alarm. Stolen book — instant alert.

5
Renewal Online

Student renews the loan from their phone before the due date. No visit needed.

6
No-Dues on Graduation

Final year? One click from the librarian generates a digital No Dues certificate.

Who Uses CampusAlly Library

Built for every person who runs or uses a college library

📚
College Librarian
Manual issue/return is slow and error-prone

RFID self-service kiosks handle routine transactions. Staff focus on reader guidance, digital resources, and content curation — not counter duty.

🎓
Students & Research Scholars
Don't know what's available without going to the library

Web OPAC gives 24/7 catalogue access from any device. Reserve books, renew loans, access past question papers, and download digital resources without leaving their room.

🏆
NAAC / IQAC Coordinators
Criterion IV data scattered across paper registers

CampusAlly auto-generates library usage reports, e-resource access logs, and footfall data — exactly what NAAC needs for Criterion IV, ready before the inspection visit.

🔬
PhD Researchers & Faculty
Institutional knowledge locked in hard drives and filing cabinets

Digital repository indexes all theses, research papers, and faculty publications — searchable by metadata, accessible campus-wide, and citable for NIRF ranking submissions.

💰
Registrar / Finance Office
No visibility into library budget utilization by department

Department-wise acquisition budgets tracked in real time. Overdue fines collected and reconciled automatically. No manual follow-up needed.

🏛️
Multi-Campus Universities
Each campus library is a separate silo

Centralised catalogue across all campus libraries. Students can search and request books from any branch — inter-library loans managed digitally.

NAAC Criterion IV needs your library data

NAAC's Criterion IV (Infrastructure & Learning Resources) requires documented evidence of library holdings, e-resource subscriptions, student footfall, and usage patterns. CampusAlly generates every one of these reports automatically — no scrambling before accreditation visits.

Criterion IV – Learning Resources E-Resource Usage Reports N-LIST / INFLIBNET Compliance Student Footfall Tracking Digital Repository (ETD) AQAR Library Data
See Full NAAC Accreditation Module →

Already using Koha, LibSys, or Soul?

Switching ILMS doesn't mean starting from scratch. CampusAlly's implementation team migrates your existing bibliographic records, patron data, and transaction history — with zero data loss.

📦 Koha 📦 LibSys 📦 Soul 📦 NewGenLib 📦 Excel Records 📦 Legacy MARC21 Files
Frequently Asked Questions

Questions from librarians & NAAC coordinators

An Integrated Library Management System (ILMS) is software that automates all library operations for colleges and universities — including book acquisition, MARC21 cataloging, circulation (issue/return), Web OPAC for student access, RFID security, digital repository management, and NAAC reporting. CampusAlly's ILMS is built specifically for Indian higher education institutions, with N-LIST/INFLIBNET support and Criterion IV compliance.
Yes. CampusAlly supports the SIP2 (Standard Interchange Protocol 2), enabling seamless integration with RFID security gates, self-issue kiosks, and handheld RFID readers from major vendors. Books can be issued and returned at the kiosk without librarian involvement. Security gates trigger instant alerts if an un-issued book exits the library.
Yes. The cataloging module strictly follows MARC21 and AACR2 international bibliographic standards. Book details are auto-fetched using the ISBN number — title, author, publisher, edition, and cover image — so catalogue entry is fast and standardized. All bibliographic data is exportable in standard MARC formats.
Yes. The Web OPAC allows students to search the library catalogue from any device — mobile, tablet, or laptop. They can check real-time availability, place a "Hold" request if a book is issued out, receive a notification when it's returned, and renew their loans online before the due date — all without visiting the library counter.
Yes. CampusAlly manages access to N-LIST e-resources and generates the usage reports required for INFLIBNET submissions — including user access counts, e-journal usage, and database access logs. This data is essential for NAAC Criterion IV accreditation and UGC compliance for government-aided colleges.
Yes. CampusAlly provides automated migration scripts to move your bibliographic records, patron data, and circulation history from Koha, LibSys, Soul, NewGenLib, and Excel-based records. The migration is handled by the CampusAlly implementation team with zero data loss. Your library can go live without re-cataloging a single book.
Yes. CampusAlly fully supports Dewey Decimal Classification (DDC) for organizing call numbers and shelf locations. Both DDC and subject-based classification schemes are supported. Spine labels with call numbers are printed directly from the system.
CampusAlly's digital repository (DSpace-compatible) stores and indexes institutional knowledge — PhD and M.Phil theses (ETD), research papers, faculty publications, and past question papers — with rich metadata for easy retrieval. Access can be restricted to campus IP addresses for sensitive unpublished materials. All repository content is searchable through the OPAC.
CampusAlly's ILMS is purpose-built for higher education — handling MARC21/AACR2 cataloging, RFID SIP2 integration, PhD thesis repositories, N-LIST/INFLIBNET access management, NAAC Criterion IV reporting, and research output tracking. For K-12 schools, SchoolDeck's library module (barcode-based, simplified) is the right fit. The two products serve entirely different institutional needs.
Ready to modernize your library?

Your library's digital transformation starts here.

See CampusAlly's ILMS in a 30-minute demo — RFID setup, OPAC walkthrough, and NAAC reports included. No commitment needed.