TutorDesk

Stop Losing Students
to Spreadsheets.

The CRM built for Growth. Manage leads, automate fee follow-ups, and track student performance from a single dashboard. Turn enquiries into enrollments effortlessly.

Chaos kills growth. If you are managing 200+ students on Excel and paper receipts, you are bleeding revenue. TutorDesk is a purpose-built CRM that centralizes your entire operation—from the first enquiry call to the final exam report—ensuring no student (or fee payment) ever slips through the cracks.

Growth Tools

📈 Lead Pipeline 🤖 Automated Reminders 📱 WhatsApp Integration 💰 Revenue Forecasting

Lead Management (Pre-Admission)

Lead Pipeline

Enquiry Kanban Board

Visualize your admissions funnel in real-time.

  • Status Tracking: Drag and drop leads through stages: New Enquiry, Demo Scheduled, Fee Negotiation, Enrolled.
  • Source Analysis: Know exactly where your students are coming from—Google, Referrals, or Social Media—to optimize marketing spend.
  • Never Miss a Follow-up: Set reminders to call parents back. If you miss a task, the system alerts you the next morning.
Communication

Smart Demo Scheduling

Convert trial classes into paid fees.

  • Trial Management: Assign demo students to specific batches without cluttering your permanent attendance registers.
  • Auto-Conversion: One-click conversion from "Demo Student" to "Enrolled," automatically generating their ID card and fee schedule.
  • Feedback Loop: Record feedback from trial classes to understand why students join (or why they don't).

Student Lifecycle (Post-Admission)

360 Profile

360° Student Profiling

Every detail about a student, accessible in seconds.

  • Academic History: View attendance trends, test scores, and homework submission rates on one screen.
  • Document Vault: Store ID proofs, previous marksheets, and admission forms digitally—no more filing cabinets.
  • Parent Communication Log: A complete history of every SMS, email, or WhatsApp message sent to the parent.
Privacy

Smart Attendance & Biometrics

Attendance that actually informs parents.

  • Instant Notifications: As soon as a student is marked absent, an automated SMS/WhatsApp is sent to the parent.
  • Biometric Integration: Compatible with standard RFID/Fingerprint devices to automate entry/exit logging.
  • Leave Management: Parents can request leave via the app, and teachers can approve/reject with a tap.

Revenue & Admin Automation

Fees

Fee Collection Autopilot

Stop having awkward phone calls about money.

  • Automated Invoices: The system generates fee receipts and emails them to parents on the 1st of every month.
  • WhatsApp Nudges: "Gentle" reminders are sent 3 days before the due date, and "Urgent" reminders for overdue payments.
  • Partial Payments: Track installments easily. The system knows exactly how much is paid and how much is pending for every student.

Why Upgrade from Excel?

Spreadsheets don't send reminders.

❌ Excel: Manual data entry errors, file corruption risks.
✅ TutorDesk: Cloud-backed, secure, daily backups.
🚀 Result: Save ~15 hours of admin work per week.

TutorDesk vs. Traditional Methods

Feature TutorDesk CRM Paper / Excel Registers
Fee Reminders Automated (SMS/WhatsApp) Manual Calls (Time Consuming)
Data Security Encrypted Cloud Storage Zero (Laptop can crash/stolen)
Parent Access Mobile App Portal None (They have to call you)
Lead Conversion High (Structured Follow-up) Low (Forgotten leads)

Frequently Asked Questions

Is my data safe? Can other coaching centers see it?

Your data is strictly private. We use bank-grade encryption and strict access controls. No other user, institute, or advertiser can access your student list.

Can I manage multiple branches?

Yes. TutorDesk Enterprise allows you to toggle between different branches (e.g., "Downtown Branch" vs. "North Campus") from a single Admin account.

Do you support Biometric devices?

We support most standard IP-based biometric devices. Contact our support team for a list of recommended hardware that integrates plug-and-play.

Focus on Teaching, Not Admin.

Join 5,000+ educators streamlining their institutes with TutorDesk.

Virtual Classroom • Online Exams • Mobile App