TutorDesk

Smart Tutor Scheduling & Calendar Sync

Never miss a class again. Eliminate double bookings, handle International Time Zones automatically, and send WhatsApp Reminders to students—all from one dashboard.

TutorDesk Smart Scheduler is an intelligent booking engine built for education. Unlike generic meeting tools, it handles Recurring Class Logic (e.g., Every Mon/Wed for 3 months), automates time zone conversions for international students, and prevents double-booking by syncing 2-way with Google & Outlook calendars.

Seamless Integrations

📅 Google Calendar 📧 Outlook/Office 365 🍏 Apple iCal 📹 Zoom & Teams

Core Booking Engine

Time Zone Scheduler

Time Zone Intelligence

Teach students in London, New York, and Tokyo simultaneously without mental math.

  • Auto-Detect: Students see your availability slots converted to their local time instantly.
  • DST Aware: The system automatically adjusts for Daylight Saving Time changes globally.
  • Multi-Region: Manage separate working hours for different target markets (e.g., US Morning, UK Evening).
Recurring Class Booking

Recurring Class Logic

Don't book one by one. Schedule an entire semester in seconds.

  • Bulk Booking: Schedule "Every Monday and Thursday at 5 PM for 12 weeks" in one click.
  • Conflict Check: The system pre-checks all future dates for holidays or existing bookings before confirming.
  • Reschedule Series: Move a single class or the entire remaining series with drag-and-drop ease.

Automation & Synchronization

Calendar Sync

2-Way Calendar Sync

Never get double-booked against your personal life.

  • Real-Time Sync: Connect Google, Outlook, or iCloud calendars.
  • Privacy First: The system sees you are "Busy" during a doctor's appointment but doesn't show the details to students.
  • Unified View: See all your personal events and teaching classes in one master dashboard.
Automated Class Reminders

No-Show Protection

Reduce missed classes by 40% with automated multi-channel nudges.

  • WhatsApp Alerts: Send automated WhatsApp reminders 1 hour before class directly to students/parents.
  • Reschedule Links: Include "Reschedule" buttons in reminders (configurable rules apply).
  • Parent Alerts: Copy parents on email reminders for K-12 students to ensure attendance.

Operational Controls

Booking Rules

Buffer Times & Limits

Prevent burnout. Control exactly how your day looks.

  • Buffer Zones: Force a 15-minute break between consecutive classes automatically.
  • Notice Period: Prevent last-minute bookings (e.g., "No bookings less than 12 hours away").
  • Max Daily Limits: Cap your day at 5 teaching hours to maintain energy levels.
Group Class Booking

Group Class Management

Fill seats faster. Manage webinars and batch tuitions.

  • Seat Caps: Set maximum capacity (e.g., "Max 10 Students"). Booking closes automatically when full.
  • Waitlists: Allow students to join a waitlist if a batch is full; notify them if a spot opens.
  • Roster View: See a clear list of all attendees for any group session instantly.

Why TutorDesk vs. Calendly?

Feature TutorDesk Scheduler Generic Tools (Calendly)
Recurring Classes Native (Semester logic) Limited / Complex
Course Integration Mapped to LMS Syllabus Just a calendar invite
Attendance Auto-tracked in CRM No tracking
Payments Pay-per-class or Package Basic payments only

Scheduling FAQs

Can I block holidays easily?

Yes. You can mark specific dates as "Unavailable" or sync your national holiday calendar to block those dates automatically for all students.

What happens if a student cancels?

You set the policy (e.g., "24-hour notice required"). If cancelled within policy, the session credit is returned to the student's wallet. If late, the credit is forfeited.

Does it support multiple tutors?

Yes. Agencies can manage schedules for 100+ tutors. The "Round Robin" feature can even distribute trial class bookings evenly among available staff.

Take Back Your Time.

Automate your booking workflow today.

Live Classroom • Fee Payments • Tutor Matching