CampusAlly

Zero-Leakage
Fee Collection.

Automate your Bursar's Office. From multi-head fee structures to "No Dues" clearance, manage your university's entire financial lifecycle with audit-ready precision.

Managing millions in tuition requires more than a spreadsheet. University finance is complex: split payments between Trusts, scholarship deductions, late fee calculations, and hostel deposits. CampusAlly centralizes these streams into a single General Ledger that integrates seamlessly with your accounting software (Tally/SAP/QuickBooks).

Finance Capabilities

💳 Payment Gateway 🔁 Recurring Invoices 🎓 Scholarship Mgmt 🔗 Tally Integration

Fee Configuration & Collection

Complex Structure

Multi-Head Fee Structure

Beyond simple tuition.

  • Split Routing: Configure a single student payment to split automatically: $5000 to the "Tuition Account" and $500 to the "Library Fund" instantly upon receipt.
  • Category Rules: Set different fee slabs for "Merit," "Management," "NRI," or "Scholarship" students. The system auto-calculates the final payable amount.
  • Penalty Automation: Define late fee rules (e.g., "$10 per day after due date"). The portal updates the invoice automatically at midnight.
Student Portal

Frictionless Payment

Make it easy for parents to pay.

  • Parent Portal: Parents can view fee breakdowns, download receipts for tax purposes, and pay via Credit Card/NetBanking without visiting the campus.
  • Partial Payments: Allow students to pay in installments (EMI). The system tracks the "Pending Balance" and blocks Exam Hall tickets if dues remain.

Financial Governance

Reconciliation

Automated Reconciliation

Goodbye, manual data entry.

  • Tally/SAP Sync: Push daily collection data ("Day Book") to your core accounting software automatically. No need to manually re-type thousands of receipts.
  • Bank Statement Upload: Upload your MT940 or CSV bank statement. The system auto-matches transactions to student IDs (via Virtual Account Numbers) to mark fees as "Paid."
No Dues

"No Dues" Automation

The ultimate control switch.

  • Exam Hall Lock: Integrate with the Exam module. If a student has >$0 pending fees, they cannot download their Exam Hall Ticket.
  • Digital Clearance: For graduating students, trigger a "No Dues" workflow. Library, Hostel, and Lab admins click "Approve" digitally, replacing the paper chase.

Scholarships & Grants

Aid

Financial Aid Management

Track every discount dollar.

  • Eligibility Checking: Map scholarships to GPA requirements. If a student's GPA drops below 3.0, the system can auto-revoke the scholarship for the next semester.
  • Donor Reporting: Generate reports for external donors showing exactly which students received funds and their academic progress.

The Student Ledger

A single source of truth for every penny.

Tuition (Sem 4)
Due: 15 Aug
$5,000.00
Merit Scholarship
Applied
-$1,000.00
NET PAYABLE
$4,000.00

Why Modernize Finance?

Feature Legacy / Manual CampusAlly Finance
Collection Speed Slow (Queues at counter) Instant (Online + Mobile)
Late Fee Logic Manual calculation errors 100% Automated logic
Dues Clearance Paper Form (Days) Digital Workflow (Minutes)
Audit Trail Fragmented (Excel + Paper) Centralized & Digital

Finance FAQ

Does it handle hostel and mess fees?

Yes. The finance module is unified. You can create separate heads for "Hostel Rent" and "Mess Advance," and even refund caution deposits at the end of the course.

Can we issue GST invoices?

Yes. The system can be configured to add GST (or relevant local taxes) to specific line items like "Books" or "Transport" while keeping Tuition tax-exempt if applicable.

How secure are the payments?

We integrate with PCI-DSS compliant payment gateways (like Stripe, Razorpay, or PayPal). CampusAlly never stores credit card details directly.

Stop the revenue leakage.

Get a demo of the most robust finance engine in higher ed.

Admissions • Helpdesk Bot • Placement Cell