Multi-head fee structures, UPI and online collection, automatic scholarships, hostel and transport billing, Tally sync, and digital No Dues — everything the Bursar's office and Trust Committee need, in one connected platform built for Indian colleges and universities.
College fee management software automates a college's money operations — fee collection across multiple heads, scholarship and aid tracking, late fees, Tally/SAP reconciliation, and the No Dues clearance graduating students need. It replaces spreadsheets, cash-counter queues, and paper forms in the Bursar's office.
CampusAlly owns the fee, scholarship, and billing engine and connects it to the rest of campus: it holds the dues the Examination module reads to gate a hall ticket, bills hostel and transport fees while those modules run their own workflows, and feeds aid data to the Accreditation module for NAAC reports. Salaries live in the separate Payroll module — not here.
Each head has its own due dates, late-fee rules, instalment options, and bank-account routing — all in the student's single ledger.
Collection, scholarships, No Dues, and accounts — connected, so a payment in one place updates everywhere.
Parents pay once. The system splits the payment and routes each part to the right account — automatically.
Every fee, deduction, and payment lives in a single ledger that both the finance officer and the parent can see.
Configure every scholarship and concession your institution offers, and let the rules apply or revoke them based on the criteria you set.
Live ledger data becomes the reports your trust committee and accreditation team need — no manual compilation.
No physical forms, no department-to-department paper chasing. No Dues clearance happens online — in minutes, not days.
Finance holds the dues; the exam module reads them. No manual coordination between offices.
Stop retyping receipts every night. CampusAlly hands your accounting software a clean daily file.
The reports the Finance Officer, Registrar, trust committee, and statutory auditor need — in minutes, not days.
The finance module owns fees, scholarships, billing, and No Dues. The modules below own their own workflows; finance gates, bills, or feeds them so nothing is entered twice.
Issues hall tickets. Finance holds the dues; the exam module reads them to lock or release a ticket.
Examination Management →Owns rooms, mess, and curfew. Finance bills hostel and mess fees and tracks caution deposits.
Hostel Management →Owns routes and stops. Finance bills route- and stop-based transport fees against the ledger.
Transport Management →Compiles AQAR/SSR. Finance feeds it scholarship and student-financial-support data for Criterion V.
NAAC Accreditation →Every manual finance step costs staff hours, invites errors, and complicates audits. CampusAlly takes the repetitive parts off your team's plate.
| Finance task | Manual / legacy method | CampusAlly finance module |
|---|---|---|
| Fee collection | Cash-counter queues on opening day | Online payment 24/7 — UPI, cards, net banking |
| Scholarships | Manual Excel adjustment per student each term | Rules apply and revoke aid automatically |
| Late fees | Manual maths and student disputes | Penalty logic runs on the due date |
| Tally entry | Retyping hundreds of receipts each evening | Day Book exports automatically — no re-entry |
| No Dues | Paper form → several departments → days | Digital workflow — all departments in one dashboard |
| Defaulter follow-up | Calling parents one by one | One-click consent-based SMS/email with a payment link |
| Audit trail | Scattered across Excel, paper, and Tally | Every transaction logged with time and user |
It automates a college's financial operations — fee collection across multiple heads (tuition, hostel, transport, lab, exam), scholarship and aid tracking, late fees, Tally/SAP reconciliation, and digital No Dues clearance. CampusAlly owns this fee and billing engine for the Bursar's office and connects it to the rest of campus, so fee status, exam eligibility, and student records stay in sync without duplicate entry.
It lets a college configure several distinct fee components per student — tuition, library, lab, hostel, transport, exam, and caution deposit — each tracked separately with its own due date, late-fee rule, and bank account. When a student pays, CampusAlly splits the payment and routes each part to the right account. A single ₹50,000 payment might split as ₹45,000 to tuition, ₹3,000 to the hostel fund, and ₹2,000 to the development fund.
You configure scholarships by type (merit, management, government, donor-funded), by criteria (such as a CGPA threshold or category), and by amount or percentage. The deduction appears automatically in the student's ledger and reduces the net payable. If a student's CGPA falls below the configured threshold, the system can flag the scholarship for review or revoke it for the next semester and notify the finance office.
Yes. Government schemes (post-matric, central-sector, state schemes, NSP-linked) can be set up as separate scholarship heads. Disbursements received from the government are credited to the student's ledger, and the system produces reconciliation reports showing which students received how much and any pending balance — useful for compliance and audit.
No Dues clearance is the sign-off a graduating student needs before receiving their degree, confirming nothing is outstanding to the library, hostel, lab, transport, or finance office. In CampusAlly the finance office triggers it for a batch, each department approves or flags it from their dashboard, and the student tracks status in the Student Portal — replacing days of physical form-chasing. Once everyone clears, finance is prompted to process any caution-deposit refund.
Yes. CampusAlly exports daily fee collection as a Day Book that imports into Tally, removing the manual re-entry of receipts each day. It supports multiple voucher types — receipts, credit notes, adjustments — and maps each fee head to the Tally ledger account your institution configures. SAP Day Book export is available for institutions on SAP.
Yes — and it's automatic. CampusAlly's finance module holds the dues, and the Examination module reads them: when a pending balance is over the configured threshold, the hall ticket stays locked in the Student Portal, where the student sees the outstanding amount and a payment link. Once payment is confirmed, the dues clear and the exam module releases the hall ticket — no manual coordination between offices.
They serve different institutions. SchoolDeck's fee management is for K-12 schools — UPI collection, payment reminders, and school-level fee structures. CampusAlly's finance module handles higher-education complexity: multi-head fees with split routing to trust accounts, CGPA-linked scholarship rules, government scholarship reconciliation, hostel caution-deposit refunds, GST invoicing on applicable heads, Tally/SAP Day Book export, and digital No Dues for graduating batches.
See CampusAlly handle multi-head fees, automatic scholarships, and digital No Dues — in a 30-minute demo built around your institution's structure.
