The complete fee module built for school accountants. Handle online UPI and gateway collection, run a barcode cashier counter, track PDC cheques, enforce concession approval workflows, automate late fine rules, and export a one-click Tally XML Day Book — all from one system. Here's exactly how each piece works.
+ Net Banking · Cash · Cheque · PDC
"The Tally XML export is the feature that sold me. I was spending 3–4 hours every Friday re-entering the week's fee receipts into Tally Prime manually. Now I click one button, the file is ready in 30 seconds, and I import it. That's 12–16 hours a month back in my life."
SchoolDeck handles every payment mode Indian schools actually use — from midnight UPI transfers to Monday morning cheque queues — with automated reconciliation for all of them.
UPI, Credit/Debit Cards, Net Banking via Razorpay, BillDesk, PayU, or Cashfree. Receipt auto-generated on payment. Ledger updated instantly — no reconciliation step needed.
Barcode scan → cash accepted → thermal/digital receipt in under 10 seconds. Built for high-volume counter collection. Works on standard receipt printers and tablet setups.
Log post-dated cheques with cheque number, bank, amount, and deposit date. Dashboard alert fires on deposit date. Bounce logic reverses payment, re-opens due, and adds configurable penalty automatically.
One-click XML export of Day Books, Fee Registers, and Bank Receipts — compatible with Tally ERP 9 and Tally Prime. Head-wise ledgers map to your existing Tally chart of accounts.
Who uses this: Accountants, IT admins setting up the payment portal
SchoolDeck integrates with four payment gateways — Razorpay, BillDesk, PayU, and Cashfree — all PCI-DSS compliant. Parents pay via UPI, Credit Card, Debit Card, Net Banking, RuPay, or Wallet directly from the SchoolDeck Parent App or the school's website payment button.
When a parent pays online — even at 11 PM via UPI — the system does three things instantly: generates a digitally signed receipt, updates the student's fee ledger, and maps the UTR number to the transaction for reconciliation. No accountant intervention required.
Who uses this: Counter accountants, accounts office staff
In most Indian schools, cash and cheques account for 40–60% of fee collection — especially in Tier 2 and Tier 3 cities. SchoolDeck's counter module is a purpose-built POS system for the accounts office, not a generic billing form.
Who uses this: Accounts heads, Principals configuring fee policy
Fee structures in Indian schools are rarely simple. A student may pay standard Tuition, a zone-discounted Transport fee, a sibling concession, and an RTE-isolated invoice — all in the same month. SchoolDeck's Rule Engine handles every combination at the time of bulk invoice generation, without manual intervention per student.
Configure late fine logic once — the system enforces it without staff involvement. Example rule: "Add ₹50 per day for every day after the 10th of the month, up to a maximum of ₹500." The fine accrues automatically. Parents see the live updated amount in the Parent App. No manual calculation, no negotiation at the counter.
Who uses this: Accountants, CAs doing month-end close
Reconciling bank statements with student fee ledgers is one of the most time-consuming tasks in a school accounts office. SchoolDeck eliminates it for online payments and reduces it to a one-step process for offline payments.
Every UPI, card, or net banking payment made through SchoolDeck's integrated gateway is automatically matched to the student's ledger by UTR number at the time of payment. The accountant never manually matches a bank statement entry to a student record for online collections.
For NEFT transfers, manual UPI payments sent directly to the school account, or deposits made at the bank branch: the accountant downloads the bank statement CSV (available from every major Indian bank's internet banking portal) and uploads it to SchoolDeck. The system scans the CSV, matches transactions by amount and date against pending student ledger entries, and auto-reconciles. Unmatched entries are flagged for manual review.
At any point — typically 5 PM before the counter closes — the accountant generates a "Cash-in-Hand" report. It shows total cash collected today, minus any cash paid out, giving the exact physical cash balance that should be in the drawer. Discrepancies are flagged immediately.
Who uses this: Accountants, CAs managing Tally ledgers
SchoolDeck acts as an operational sub-ledger that feeds into Tally — not a replacement for it. Your CA continues working in Tally Prime or Tally ERP 9 as normal. SchoolDeck handles the operational layer (collection, invoicing, reconciliation) and exports clean, correctly structured data into Tally with one click.
Gateway → Company → Import Data → Vouchers → Select the SchoolDeck XML file → Import. All entries appear in the Day Book correctly. No mapping step required if Tally ledger names match your SchoolDeck Head of Accounts configuration.
Who uses this: CAs, accounts heads, school management
SchoolDeck tracks every rupee by Head of Account — not just as a lump-sum fee collection. This is the foundational requirement for both meaningful P&L analysis and statutory audit compliance.
Mandatory heads (Tuition — billed to every student), optional heads linked to modules (Transport — billed only to enrolled route students, Hostel — billed only to boarders, Lab — billed by class), and one-time heads (Caution Deposit — on admission, Uniform — annually). Each head has its own ledger, its own Tally mapping, and its own collection report.
While core education services are GST-exempt, schools frequently collect GST-applicable amounts — uniform sales, textbook sales, transport charges from third-party contractors, or canteen revenue. SchoolDeck generates GST-compliant tax invoices with correct HSN codes, CGST/SGST splits, and invoice serial numbers — without requiring separate invoicing software for taxable transactions.
When a student joins mid-year via the Admissions CRM, SchoolDeck calculates the pro-rated fee based on remaining months in the academic year and the school's configured billing policy — annual, quarterly, or monthly — without any manual calculation by the accountant.
Who uses this: Principals, accountants managing collection rates
The Communication module integrates with the fee ledger. Configure a dunning schedule — e.g., send a WhatsApp reminder with a Pay Now link on the 5th, 10th, and 15th of each month to every parent with an outstanding due. No accountant action required. The system identifies defaulters, generates the message, and sends it.
Because SchoolDeck's fee module integrates natively with the Academic and Exam module, the Principal configures exactly which documents are withheld from the Parent App when dues are outstanding:
The lock lifts automatically when payment is confirmed — no staff action needed.
| Capability | Manual / Excel | SchoolDeck |
|---|---|---|
| Receipt Generation | Manual carbon copy / Word doc | 1-click digital or thermal — 10 sec |
| PDC Tracking | Physical register, easy to miss | Auto-alert on deposit date, bounce logic |
| Late Fine Calculation | Manual, prone to error or skipping | Automated by configured rules daily |
| Sibling Concessions | Manually applied, inconsistent | Auto-detected & applied at invoice gen |
| Bank Reconciliation | 2–5 days manual matching per month | Instant (gateway) / CSV upload (offline) |
| Tally Export | 3–4 hrs manual re-entry per week | 30-second XML export — zero re-entry |
| Concession Control | Verbal approval, no audit trail | OTP approval + permanent audit log |
| Defaulter Follow-up | Manual calls, inconsistent | Automated WhatsApp + Pay Now link |
| Data Security | Physical registers, Excel — losable | Cloud encrypted + immutable logs |
This page covers how each feature works technically. If you're a trustee or principal evaluating the financial ROI — revenue recovery, defaulter reduction, and trustee-level dashboards — read the solutions page instead.
→ How Schools Stop Revenue Leakage with SchoolDeckWalk through UPI setup, the cashier counter, Tally export, and concession workflows with a product specialist — in a 30-minute demo tailored to your school's fee structure.
No commitment · No credit card · Specific to your school size and structure
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