CampusAlly

Automated Payroll
for Higher Education.

From Tenured Professors to Guest Lecturers.
Calculate arrears, manage Research Grant allocations, and ensure statutory compliance with a single click.

University payroll is not corporate payroll. You deal with pay scales (7th Pay Commission), split-funding from research grants, and hourly billing for visiting faculty. CampusAlly replaces disconnected spreadsheets with a unified Workforce Management System that speaks the language of academia.

Compliance Ready

⚖️ 7th Pay Commission 📑 Tax & PF Filing 💰 Arrears Automation 🔬 Grant Costing

Complex Salary Structures

Multi-Head

Multi-Role Management

One system for every contract type.

  • Tenured Faculty: Handle fixed pay bands, annual increments, and Dearness Allowance (DA) adjustments automatically.
  • Visiting Faculty: Integrate with the Timetable module. If a Guest Lecturer taught 12 hours this month, the system auto-calculates their payout based on per-hour rates.
  • Non-Teaching Staff: Manage overtime, shift allowances, and ad-hoc bonuses for administrative and support staff.
Grants

Grant-Funded Salaries

Solve the "Cost Allocation" headache.

  • Split Funding: Allocate a researcher's salary across multiple sources (e.g., 50% University Fund, 30% UGC Grant, 20% Industry Project).
  • Utilization Certificates: Generate audit-ready reports showing exactly how much grant money was spent on manpower, a requirement for future funding.
  • Expiry Alerts: Get notified when a grant's payroll budget is nearing exhaustion so you can re-allocate staff before payment fails.

Operational Efficiency

Biometric

Unified Attendance & LOP

Zero manual data entry.

  • Biometric Sync: Pull data directly from biometric devices or the CampusAlly Facial Recognition module.
  • Loss of Pay (LOP): The system auto-detects unauthorized absences and calculates LOP deductions before generating the payslip.
  • Leave Integration: If a professor applies for "Sabbatical" or "Study Leave" in the HR portal, payroll adjusts automatically without email threads.
Compliance

Statutory Compliance

Audit-proof your institution.

  • Tax Projection: Employees can view their projected TDS deductions and submit investment proofs (80C, HRA) digitally via the Self-Service Portal.
  • Challan Generation: Automatically generate PF (Provident Fund), ESI, and Professional Tax challans for bulk filing.
  • Arrears Engine: When Pay Commissions revise salaries retrospectively, our engine calculates the differential amount for thousands of employees in seconds.

Employee Experience

Self Service

Self-Service Portal (ESS)

Reduce visits to the Accounts Office.

  • Payslip Download: Staff can download PDF payslips and Form-16s directly from their mobile app.
  • Reimbursement Claims: Professors can upload bills for conference travel or book allowances. The workflow routes them to the HOD and Finance for digital approval.

Cost Center Analysis

Know where your budget goes.

Computer Science Dept
24 Faculty • 4 Adjunct
$142,000
Within Budget
DST Research Grant
3 Research Fellows
$18,500
Expires in 2 mo

Why CampusAlly Payroll?

Feature Generic HR Software CampusAlly
Faculty Types Full-time only Tenure, Visiting, Ad-hoc
Funding Sources Single Company Source Multi-Grant Allocation
Increments Flat % Pay Commission Matrix
Integration Siloed Linked to Timetable & Exams

Payroll FAQ

Can we run separate payrolls for different campuses?

Yes. CampusAlly supports multi-entity structures. You can run separate payroll cycles for your "Main Campus" and "City Center Campus" while maintaining a consolidated view for the CFO.

Does it handle loan deductions?

Yes. If the university provides staff loans or advances, the system can automatically deduct EMI installments from the monthly salary and track the outstanding balance.

How secure is the salary data?

Salary data is encrypted at rest and in transit. Access is restricted via strict Role-Based Access Control (RBAC), ensuring Department Heads cannot see the salaries of their peers unless authorized.

Eliminate payroll errors.

Pay your faculty accurately and on time, every time.

Fee Management • LMS & Attendance • Biometric Entry