College Payroll Software —
Built for Indian Higher Education

One system for every contract type your university has — from permanent professors to part-time visiting lecturers to contract non-teaching staff.

• Tenured Faculty — 7th Pay Commission — Pay bands, grade pay, and academic pay level matrices configured as per UGC / AICTE norms. Dearness Allowance (DA) updated when government rates change. Annual increments processed in one click.
• Visiting & Guest Lecturers — Per-Hour Billing — Timetable module feeds hours-taught data directly to payroll. If a visiting faculty taught 14 hours this month at ₹750/hour, the system auto-calculates ₹10,500 — no manual tracking required.
• Non-Teaching Staff — Manage overtime pay, night-shift allowances, and ad-hoc bonuses for administrative, housekeeping, and security staff with configurable pay components.
• Research Fellows & JRFs — Manage DST / UGC / ICMR Junior Research Fellow stipends separately from faculty payroll — with grant-linked disbursement.

The biggest payroll headache in any funded research institution — solved. Allocate salaries across multiple grant sources with audit-ready utilization certificates.

• Split Funding — Allocate a researcher's salary across up to 3 sources (e.g., 50% University General Fund + 30% DST Grant + 20% Industry Project). Each funding source's ledger updated automatically every pay cycle.
• Grant Utilization Certificates — Generate audit-ready reports showing exact manpower cost billed to each grant — a requirement for grant renewals from DST, UGC, ICMR, DBT, and SERB.
• Grant Budget Expiry Alerts — Notified 60 days before a grant's salary budget is exhausted. Re-allocate staff to other funding sources before a payment fails.
• PI Dashboard — Principal Investigators see their grant's remaining salary budget in real time — without waiting for a finance report.

Zero manual data entry between attendance and payroll. What biometric devices record at 9 AM directly determines what appears on the payslip at month-end.

• Biometric & Facial Recognition Sync — Attendance data pulled directly from biometric devices and the CampusAlly facial recognition module. No re-entry, no reconciliation spreadsheets.
• Loss of Pay (LOP) Auto-Calculation — Unauthorized absences detected automatically. LOP deductions calculated per the institution's leave policy before payslip generation — no manual intervention.
• Leave Integration — Casual leave, medical leave, sabbatical, and study leave applied in the HR portal adjust payroll automatically. No email chains. No manual adjustments.
• Compulsory Leave & Holiday Handling — Public holidays, college holidays, and declared compulsory leave excluded from LOP calculations automatically.

Every statutory obligation handled automatically — challans generated, TDS calculated, Form-16 produced, and arrears computed at scale. Audit-proof from day one.

• PF & ESI Challan Generation — Provident Fund and Employee State Insurance challans generated automatically for bulk filing each month. ECR file format ready for EPFO portal upload.
• TDS Income Tax Deduction — TDS calculated based on each employee's income slab. Faculty submit investment proofs (80C, HRA, 80D) digitally via the self-service portal for accurate computation.
• Form-16 Generation — Annual Form-16 certificates generated for all eligible employees in one bulk action — downloadable from the self-service mobile app.
• Arrears Engine — Pay Commission Revisions — When a Pay Commission revises salary scales retrospectively, CampusAlly calculates the differential amount for every affected employee across all months in seconds. What used to take a team of accountants weeks now takes minutes.

Eliminate the queue at the accounts office. Faculty and staff access every payroll document they need — from their phone, anytime, without raising a request.

• Payslip Download — Monthly payslips available as PDF from the CampusAlly mobile app the moment payroll is processed. No waiting, no printing, no office visit.
• Form-16 Download — Annual Form-16 certificates available for download in April. Faculty share directly with their CA for tax filing.
• Investment Proof Submission — Staff upload 80C, HRA, and 80D proofs digitally before the declaration deadline. Finance team reviews and approves without paper forms.
• Reimbursement Claims — Professors submit conference travel bills, book allowance receipts, and research expense claims via the app. Workflow routes to HOD, then Finance for digital approval — no physical vouchers.
• Loan EMI Tracking — Staff with university salary advances see outstanding balance and monthly EMI deductions on their payslip and ESS dashboard.