Track every asset from purchase requisition to write-off. One platform for procurement, fixed-asset tagging, depreciation, and annual stock verification — built to follow GFR, for Indian colleges and universities.
From the first indent to the final write-off — one connected system for your whole asset lifecycle.
Replace paper indent files with a digital approval chain modelled on GFR procurement norms — every step from indent to purchase order is tracked.
Make sure what you ordered is what you received — with a quality check before anything enters the stock register.
Know where every computer, microscope, and projector is — no more "which department has it?"
Automate year-end fixed-asset work — no spreadsheets, no manual sums, no balance-sheet errors.
Manage things that get used up — stationery, chemicals, chalk — with the same discipline as fixed assets.
Make the year-end stock audit painless and auditor-ready — without weeks of spreadsheet cross-checking.
Every rupee tracked — from a department's request to a vendor payment in Finance.
A department submits a requisition digitally, with a budget code and justification.
The Registrar or Principal approves; the system collects quotes per your GFR threshold.
The chosen quote becomes a PO, generated with terms and emailed to the vendor.
Goods are inspected; accepted items enter the register, rejected items are flagged.
Fixed assets get a QR/barcode label with a room and a responsible person.
The invoice-linked GRN goes to Finance, which pays the vendor — audit trail complete.
The procurement workflow is modelled on GFR — quotation thresholds, GeM recording, threshold-based approvals — so your records line up at audit time.
Track each instrument by location, manage chemical expiry, and issue consumables — all from one dashboard.
SLM or WDV depreciation at year-end, with balance-sheet-ready reports — and invoice-linked GRNs that land in Finance for payment.
Pull consolidated asset registers, procurement records, and stock-verification logs as Criterion IV evidence for the accreditation team.
Track every system by room, get AMC alerts ahead of expiry, and log repairs with a maintenance history per asset.
A central asset register across campuses, inter-campus transfers tracked with gate passes, and stock levels compared by location from one dashboard.
The inventory module owns procurement, asset tagging, depreciation, consumables, and stock verification. The modules below own their own areas; inventory hands off, feeds, or defers to them so nothing is entered twice.
Owns the ledger and vendor payments. Inventory links invoices to GRNs and hands them to Finance.
College Finance →Owns the book catalogue and circulation. Inventory tracks equipment and furniture, not library titles.
Library Management →Owns AQAR/SSR generation. Inventory feeds it Criterion IV evidence — it doesn't generate the report.
NAAC Accreditation →Owns research records and grants. Inventory tags and tracks the lab equipment those projects use.
Research Management →NAAC's Criterion IV (Infrastructure & Learning Resources) looks for documented asset management, procurement, and stock verification. Inventory organises that evidence and feeds it to the accreditation module, which compiles the AQAR and SSR.
See how CampusAlly gives your college clear visibility over every asset — from procurement to write-off — in a 30-minute demo. No commitment required.
