What is school alumni management software?
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A dedicated platform for K-12 schools to maintain lifelong connections with former students. Unlike a Facebook or LinkedIn group, it integrates with the school's Student Information System to verify each alumnus against the school's actual records, runs branded fundraising with 80G-compliant receipts where eligible, manages reunion ticketing, and creates a structured mentorship channel between alumni and current Class 11-12 students. The school owns the data — not a social network.
How does the platform verify that someone is a real alumnus?
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Every alumni registration auto-matches against the school's archived student records using two data points — the year of passing (Class 10 or Class 12 batch year) and the admission/roll number. If both match, the alumnus is auto-approved. If only one matches, the registration goes into a manual review queue for the alumni coordinator. This prevents fake batch members joining school alumni groups — a common problem on Facebook where there's no verification mechanism.
Can our school issue 80G tax receipts for alumni donations?
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Only if the school's trust or society holds a valid Section 80G certificate from the Income Tax Department. Many older Indian schools do — they were registered decades ago. The platform supports the full 80G receipt flow: receipts auto-include trust PAN, 80G registration number, validity period, donor name, amount in figures & words, and a unique receipt ID. For schools without active 80G, donations still process but receipts are standard non-tax-deductible. The platform also generates the Form 10BD donor statement that 80G-registered trusts must file annually with the IT Department.
What's the difference between school and college alumni software?
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Three differences. (1) Emotional anchor — school alumni connect through batch identity (Class of 1995), school house, sports teams; college alumni connect through degree, department, professional networks. (2) Donation scale — school alumni typically give ₹5,000-₹50,000 for things like the library fund; college alumni give in lakhs/crores for endowments. (3) Mentorship model — school alumni mentor Class 11-12 students on career choices; college alumni mentor undergrads on internships and first jobs. For colleges, see CampusAlly Alumni.
How does alumni-led fundraising work for school causes?
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The school creates a campaign with a clear cause — "Computer Lab Upgrade," "Sports Complex," "Scholarship for Underprivileged Students." Alumni see live progress (₹4.2L raised of ₹10L goal), donate via UPI / cards / net banking, and receive receipts instantly. Campaign managers see donor-level data; alumni see only aggregate progress. The school can target specific batches — "Class of 1998's collective ask: ₹2L" — which dramatically improves response rates over generic appeals.
Can alumni stay private while still being part of the network?
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Yes. Each alumnus controls granular privacy — hide phone number, mask email, show only LinkedIn profile, restrict visibility to their own batch year, or go fully private (only the coordinator can see them). Built around DPDP Act 2023 compliance — every alumnus has the right to download their data, correct it, or delete their profile. The school's data export rights are clearly separated from the social-network model where the platform owns the data.
How do reunions actually run on the platform?
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The alumni team creates an event — "Class of 2000 Silver Jubilee Reunion" with date, venue, ticket price (₹2,000 includes dinner), and capacity. Alumni RSVP and pay through the same portal they're registered on. The team sees a live attendee list with batch-year segmentation, dietary preferences, and accompanying-guest counts. Ticket revenue routes directly to the school's bank account. Same flow handles smaller events — chapter meetups, virtual webinars, founder's day attendance.
How does alumni mentorship for current students work?
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Class 11-12 students search the alumni directory by industry — Doctors, Software engineers, CA practitioners, Civil services. They send a mentorship request; the alumnus schedules a 30-minute video call or declines. The platform handles scheduling, call link, and a brief post-session feedback form. Schools find this is the single feature that re-engages dormant alumni — being asked to help shape a current student's career creates a stronger pull than a fundraising request.