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For K-12 schools · Verified by SIS · 80G-ready

School Alumni Management Software & Fundraising Portal

Your alumni aren't on Facebook. They're on your portal.

A WhatsApp group of 200 alumni isn't an alumni network — it's a noisy chat. SchoolDeck gives your school a branded alumni portal with verified batch registration, 80G-compliant fundraising, reunion ticketing, and a mentorship channel for your current Class 11-12 students.

Built for Indian K-12 schools. Connected to your SIS. The school owns the data — not Meta.

💡 Running this for a college or university? K-12 alumni and college alumni need different tools. See CampusAlly Alumni →
🎓 Batch-verified registration 💰 80G receipt-ready 🥂 Reunion ticketing 🧑‍🏫 Junior mentorship 🔒 DPDP Act compliant
SIS-linked
batch + admission no. verified
80G
tax-receipt ready (where eligible)
Form 10BD
donor statement auto-prepared
7 days
to launch the portal

Quick definition

What is school alumni management software?

School alumni management software is a dedicated platform for K-12 schools to maintain lifelong connections with former students. Unlike a Facebook or LinkedIn group, it integrates with the school's Student Information System to verify each alumnus against the school's actual records — year of passing and admission number both have to match.

It runs branded fundraising campaigns with 80G-compliant receipts where the trust is eligible, manages reunion ticketing, and creates a structured mentorship channel between alumni and current Class 11-12 students.

The most important difference from a social network: the school owns the data. The alumni list, the donation history, the engagement metrics — none of it lives on Meta's servers or behind LinkedIn's paywall.

Pillar 1 — Build the database

Turn 30 years of name boards into a searchable directory.

Most Indian schools have alumni records in three places: a dusty register, a few WhatsApp groups, and the principal's memory. None of them is searchable.

SIS-verified registration

No fake Class of 1998 members. Every registration auto-matches against the school's archived student records — year of passing + admission/roll number. Both must match for auto-approval; mismatches route to the coordinator for review.

  • Social login via LinkedIn or Google for current professional data
  • Bulk import past student rosters from your existing SIS
🌍

Geo-tagged digital directory

See where 30 years of your students ended up — on an interactive map. Filter by industry, batch year, city or country. Find every cardiologist in Mumbai from the Class of 1995 in three clicks.

  • Filter combinations: industry × batch × city
  • Privacy-aware: alumni control what fields are visible to others
Pillar 2 — Raise funds properly

80G donations done right. Form 10BD prepared.

Most school fundraising platforms hand you a donation page and call it done. We handle the Income Tax Act paperwork that follows — because that's where most schools quietly run into trouble.

For 80G-registered trusts

Tax-deductible receipts

Auto-includes the trust's PAN, 80G registration number, validity period, donor name, amount in figures & words, and unique receipt ID — every field the Income Tax Department requires for the donor's deduction claim.

Form 10BD — donor statement

Auto-prepared annual filing

80G trusts must file Form 10BD with the IT Department each year listing every donor and amount. SchoolDeck prepares the file in the format the portal accepts — no manual donor-by-donor data entry at year-end.

Cash donation guardrails

₹2,000 rule enforced

Cash donations above ₹2,000 don't qualify under 80G. The platform blocks cash mode above the limit and routes alumni to UPI / cards / net banking — so every receipt stays valid.

Cause-based campaigns

Targeted batch asks

"Class of 1998's collective ask for the library: ₹2L" converts dramatically better than generic appeals. Set campaign goals per batch, see live progress, send batch-specific reminders.

References: Income Tax Act, 1961 — Section 80G & 80G(5); Form 10BD (Statement of Donations); cash donation cap per Section 80G. 80G certificate eligibility varies by trust — talk to your CA.

Pillars 3 & 4 — Engagement that lasts

Reunions & mentorship — beyond the annual fundraiser.

The schools that retain alumni engagement long-term don't ask only for money. They ask for time, presence, and stories.

🥂

Reunion ticketing & RSVP

Silver Jubilee for the Class of 2000? Set the date, venue, ticket (e.g., "Gala Dinner ₹2,000"), and capacity. Alumni RSVP and pay through the same portal they registered on. Ticket revenue routes directly to the school's bank account.

  • Real-time attendee dashboard with dietary preferences, +1s
  • Works for chapter meetups, founder's day, virtual webinars
🧑‍🏫

Mentorship for Class 11-12

Current students searching for career direction browse the alumni directory by industry — Doctors, Software engineers, CA practitioners, Civil servants. They request a 30-minute video call; the alumnus accepts or declines. The platform handles scheduling and the call link.

  • This is the single feature that re-engages dormant alumni
  • Helping a current student feels better than another fundraising ask

The honest comparison

WhatsApp group vs. a real alumni portal.

Most Indian schools' "alumni network" is currently a WhatsApp group. Here's where that breaks down.

Capability WhatsApp / Facebook group SchoolDeck portal
Member verification None — anyone can join SIS-matched batch + roll no.
Data ownership Meta owns it School owns it
Search by industry / batch Scroll through 800 names Filter in 3 clicks
Fundraising External link, no receipt 80G receipts + Form 10BD
Reunion ticketing Excel sheet + UPI requests Integrated payment + RSVP
Mentorship for students Not possible Structured matching channel
Privacy compliance Outside DPDP scope DPDP Act 2023 compliant
"Our school is 62 years old. We had alumni records on yellowed paper in three filing cabinets and a WhatsApp group that 400 people had silenced. The Class of 1985 silver jubilee last year was the first time we actually saw what an alumni network could do — verified registration in two weeks, ₹8 lakh raised for the new science lab through 80G-eligible donations, and twelve Class 12 students got 30-minute mentorship calls with doctors and engineers from their batch year. The Form 10BD prep at year-end was something I'd been dreading. SchoolDeck just exported it."
M
Meera Subramanian
Alumni Coordinator — CBSE School (est. 1962), Chennai

Alumni portal FAQs

What alumni coordinators ask before launching.

What is school alumni management software?

+

A dedicated platform for K-12 schools to maintain lifelong connections with former students. Unlike a Facebook or LinkedIn group, it integrates with the school's Student Information System to verify each alumnus against the school's actual records, runs branded fundraising with 80G-compliant receipts where eligible, manages reunion ticketing, and creates a structured mentorship channel between alumni and current Class 11-12 students. The school owns the data — not a social network.

How does the platform verify that someone is a real alumnus?

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Every alumni registration auto-matches against the school's archived student records using two data points — the year of passing (Class 10 or Class 12 batch year) and the admission/roll number. If both match, the alumnus is auto-approved. If only one matches, the registration goes into a manual review queue for the alumni coordinator. This prevents fake batch members joining school alumni groups — a common problem on Facebook where there's no verification mechanism.

Can our school issue 80G tax receipts for alumni donations?

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Only if the school's trust or society holds a valid Section 80G certificate from the Income Tax Department. Many older Indian schools do — they were registered decades ago. The platform supports the full 80G receipt flow: receipts auto-include trust PAN, 80G registration number, validity period, donor name, amount in figures & words, and a unique receipt ID. For schools without active 80G, donations still process but receipts are standard non-tax-deductible. The platform also generates the Form 10BD donor statement that 80G-registered trusts must file annually with the IT Department.

What's the difference between school and college alumni software?

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Three differences. (1) Emotional anchor — school alumni connect through batch identity (Class of 1995), school house, sports teams; college alumni connect through degree, department, professional networks. (2) Donation scale — school alumni typically give ₹5,000-₹50,000 for things like the library fund; college alumni give in lakhs/crores for endowments. (3) Mentorship model — school alumni mentor Class 11-12 students on career choices; college alumni mentor undergrads on internships and first jobs. For colleges, see CampusAlly Alumni.

How does alumni-led fundraising work for school causes?

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The school creates a campaign with a clear cause — "Computer Lab Upgrade," "Sports Complex," "Scholarship for Underprivileged Students." Alumni see live progress (₹4.2L raised of ₹10L goal), donate via UPI / cards / net banking, and receive receipts instantly. Campaign managers see donor-level data; alumni see only aggregate progress. The school can target specific batches — "Class of 1998's collective ask: ₹2L" — which dramatically improves response rates over generic appeals.

Can alumni stay private while still being part of the network?

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Yes. Each alumnus controls granular privacy — hide phone number, mask email, show only LinkedIn profile, restrict visibility to their own batch year, or go fully private (only the coordinator can see them). Built around DPDP Act 2023 compliance — every alumnus has the right to download their data, correct it, or delete their profile. The school's data export rights are clearly separated from the social-network model where the platform owns the data.

How do reunions actually run on the platform?

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The alumni team creates an event — "Class of 2000 Silver Jubilee Reunion" with date, venue, ticket price (₹2,000 includes dinner), and capacity. Alumni RSVP and pay through the same portal they're registered on. The team sees a live attendee list with batch-year segmentation, dietary preferences, and accompanying-guest counts. Ticket revenue routes directly to the school's bank account. Same flow handles smaller events — chapter meetups, virtual webinars, founder's day attendance.

How does alumni mentorship for current students work?

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Class 11-12 students search the alumni directory by industry — Doctors, Software engineers, CA practitioners, Civil services. They send a mentorship request; the alumnus schedules a 30-minute video call or declines. The platform handles scheduling, call link, and a brief post-session feedback form. Schools find this is the single feature that re-engages dormant alumni — being asked to help shape a current student's career creates a stronger pull than a fundraising request.

Related

Where to go next.

For schools with 10+ years of alumni

Get your alumni off WhatsApp. Onto your portal.

Verified registration. 80G-compliant fundraising. Reunion ticketing. Mentorship for your current students. One school-branded portal where your alumni actually show up — and the school owns every record.

Live in 7 days · SIS-integrated · DPDP Act 2023 compliant