SchoolDeck

A Secure "Home Away From Home"
for Your Students.

Running a residential school is a 24/7 responsibility. SchoolDeck simplifies the complex logistics of Room Allocation, Nightly Attendance, and Gate Security, ensuring total peace of mind for parents and wardens.

Why Manual Hostel Management is Risky?

Paper registers and Excel sheets leave room for errors in headcount, unauthorized outings, and mess wastage. SchoolDeck provides a centralized Boarding School ERP to automate security and operations.

Security Gaps: Students leaving campus without verified parental consent.
Mess Wastage: Cooking excess food due to lack of attendance data.
Allocation Chaos: Confusion over bed availability during new admissions.

Dynamic Room & Bed Allocation

Stop managing room allotments on Excel sheets. Our visual dashboard gives the Warden a bird's-eye view of every building, floor, and room.

Easily assign students to specific beds, track vacancies in real-time, and manage room shifts with a click. The system also maps assets (Fans, Lights, Cupboards) to the room, making damage accountability easier.

  • Occupancy Dashboard: Instantly see how many beds are free in "Boys Hostel Block A."
  • Fee Linking: Automatically adds the correct Hostel Fee to the student's finance profile based on Room Type (AC/Non-AC).
  • Inventory Mapping: Assign specific furniture to students to track damages or losses.
Hostel Room Allocation Dashboard

Digital Out-Pass & Nightly Attendance

The biggest fear for any boarding school is an unauthorized exit. SchoolDeck replaces paper slips with a secure Digital Gate Pass Workflow.

When a student requests an outing, the request is sent to the Warden and the Parent via the app. Only after the Parent approves does the Gate Pass become active. Security guards scan the pass at the gate to log "Time Out" and "Time In."

  • Parental Consent: OTP/App approval from parents is mandatory for weekend outings.
  • Nightly Headcount: Wardens use the mobile app for biometric or visual attendance at 9 PM, triggering alerts for missing students.
  • Overstay Alerts: Automatic SMS to the Warden if a student hasn't returned by curfew time.
Digital Hostel Gate Pass App

🤖 AI Smart Room Allocation

Matching roommates is an art. Our AI Allocation Engine analyzes student profiles to suggest optimal room pairings.

It considers factors like Class, Age, and even "Study Habits" (Early Riser vs. Night Owl) to minimize conflicts. It also predicts mess consumption based on historical attendance, reducing food waste by up to 15%.

  • Smart Pairing: Avoids placing students with disciplinary history in the same room.
  • Mess Forecasting: "Prepare dinner for 350 students today based on leave applications."
  • Complaint Trends: AI flags rooms with frequent maintenance requests (e.g., "Room 102 Fan Issue").
AI Hostel Management Analytics

Frequently Asked Questions

Does it track Laundry services?

Yes. You can log the number of clothes given and returned by the laundry vendor for each student, preventing lost clothing disputes.

Can we manage medical records?

Yes. The Infirmary Module tracks student health records, medicines administered, and automatically notifies parents in case of sickness.

How does the Gate Pass work for parents picking up kids?

The system generates a QR code on the parent's app. The security guard scans this QR code at the gate to verify identity before releasing the student.

Safety First. Always.

Upgrade your residential campus with SchoolDeck.

Transport Management • Mess Management • Hostel Fee Collection • View All Features