From high-value Physics Lab equipment to the daily consumption of whiteboard markers, SchoolDeck provides absolute, real-time visibility over what you own, where it is located, and who is consuming it.
Track Your School AssetsConsumables like A4 paper reams and sports equipment silently disappearing from the store room without formal requisition records.
The stressful inability to produce an accurate Fixed Asset Register (FAR) during year-end statutory audits, leading to inaccurate balance sheets.
Critical infrastructure failing unexpectedly because warranty periods and AMC (Annual Maintenance Contract) renewals were forgotten.
Know exactly how many working Microscopes are currently allocated to the Bio Lab, which staff member was issued the latest Dell Laptop, and which AC units are due for servicing.
A School Inventory Management System is an enterprise software module designed specifically to track, catalog, and control every physical item owned by the educational institution. From the buses parked in the depot managed by the Transport Module, down to the reams of paper and boxes of chalk in the administrative supply closet.
This system replaces subjective, memory-based inventory management with a rigid, data-driven workflow. It enforces strict authorization protocols for stock issuance, automates the complex mathematics of asset depreciation, and provides the Principal with absolute, real-time visibility into the school's physical wealth.
Effective inventory management begins with strict categorization. The software handles two fundamentally different types of assets through distinct workflows:
Purchasing materials shouldn't involve verbal requests. SchoolDeck digitizes the entire Procurement Workflow to enforce accountability.
Many schools operate internal tuck shops or uniform stores. Managing this retail environment manually is highly stressful and prone to cash leakage.
SchoolDeck includes a robust Point of Sale (POS) Module. Administrators can bundle items together (e.g., a "Class 5 Starter Kit" comprising specific books and uniform sets). When a parent approaches the counter, the clerk selects the bundle, the system deducts the components from the master inventory, and generates a GST-compliant invoice. Payment can be linked directly to the Fee Management portal.
Knowing you own 50 projectors is useless if you don't know which classrooms they are installed in. A key feature of advanced asset management is Micro-Location Mapping.
The system maps your school's physical architecture: Block -> Floor -> Room. You can assign "Projector #1042" specifically to "Classroom 8-A". When conducting a physical verification audit, the auditor generates a "Room-Wise Checklist," walks into the room, scans the barcode using the mobile app, and the system instantly verifies the asset's presence.
Missing an Annual Maintenance Contract (AMC) renewal for a water purification plant or failing to utilize a warranty repair costs the school significant money.
During asset entry, administrators input the warranty expiration date. The system actively monitors the calendar. Thirty days before the AMC expires, the software generates automated alerts to the Facilities Manager, ensuring continuous service coverage.
Overstocking ties up working capital, while understocking disrupts education. Balancing this manually is impossible.
SchoolDeck introduces predictive intelligence. By analyzing historical consumption velocity (e.g., knowing exam answer sheets spike in March), the system dynamically adjusts "Minimum Stock Alerts." It moves your institution from reactive purchasing to strategic, bulk procurement.
When a student loses a library book or damages a microscope, the system automatically calculates the replacement cost and injects a "Damage Fine" directly into that specific student's fee ledger. Similarly, when a GRN is finalized, it pushes the vendor's invoice to the Accounts Payable dashboard.
| Operational Capability | Excel / Manual Registers | SchoolDeck Inventory ERP |
|---|---|---|
| Physical Verification | Tedious manual counting. | Instant Mobile Barcode Scan. |
| Procurement Workflow | Verbal requests. | Digital Indents → PO → GRN. |
| Depreciation Math | Formulas prone to breaking. | 100% Automated by category. |
| Stockout Prevention | Reacting when shelf is empty. | AI Low-Stock Alerts. |
| Asset Accountability | Hard to prove who lost it. | Strict Custodian Mapping. |
Yes. You can assign fixed assets to specific micro-locations (e.g., 'Physics Lab,' 'Staff Room B,' 'Class 5A'). This hierarchical mapping makes physical verification audits much faster and highly accurate.
You can define specific depreciation rates (e.g., 15% p.a. for IT Equipment, 10% for Furniture) for each asset category. The system automatically calculates the Written-Down Value (WDV) at the end of the financial year.
Absolutely. The integrated Point-of-Sale (POS) module allows you to bundle items and sell them directly to parents. The system generates a GST-compliant invoice instantly and auto-deducts the sold items from the stock register.
We provide structured Excel/CSV templates. You simply populate the spreadsheet with your current asset list, upload it, and the system automatically ingests the data, categorizes it, and generates printable barcodes for every item.
Account for every single rupee spent on your school's infrastructure. Transition from chaotic ledgers to an audit-ready, AI-powered digital stock system.
Schedule an Inventory Demo