SchoolDeck

Secure, Audit-Ready Fee Management

Stop revenue leakage with SchoolDeck's Automated Fee Collection System. Reconcile bank statements instantly, manage complex fee structures, and generate GST-compliant receipts without the manual headache.

🇮🇳 Used by schools in India, UAE, and Southeast Asia

What is Automated Fee Management?

Automated Fee Management is a specialized financial module within School ERP software that digitizes the entire revenue cycle. It handles invoicing, online payment processing via gateways (RBI-approved), defaulter tracking, and reconciliation. Unlike Excel, it provides an immutable audit trail and real-time cash flow visibility for school management.

The Impact of Automation

78%

Faster reconciliation compared to manual bank statement matching.

95%

Reduction in manual receipt generation errors and cash leakage.

4 hrs

Saved daily by school accountants during peak admission season.

Related Solutions: School ERP • Admissions • Financial Reports
The Reconciliation Nightmare
Does your accountant spend days matching UTR numbers from bank statements to student ledgers? Our system automates this 100%.
The "Late Fee" Argument
Stop arguing with parents about calculation errors. The software auto-calculates fines based on your policy (e.g., ₹50/day after due date).
Revenue Leakage
Manual receipts often lead to unrecorded cash or "lost" cheques. Digital trails ensure every rupee is accounted for.

Collections & Payments

Give parents the convenience of Amazon-like payments while you maintain control.

Online Fee Payment

Integrated Payment Gateway

Accept fees 24/7 without opening the school counter.

  • Multi-Mode: UPI (GPay/PhonePe), Credit Cards, Netbanking, and Wallets.
  • Smart Split: Automatically route Tuition Fee to School Account and Transport Fee to Vendor Account.
  • Lowest MDR: Competitive transaction rates negotiated for educational institutions.
Fee Reminders

Automated Reminders (Dunning)

The software does the chasing, so your staff doesn't have to.

  • Scheduled Alerts: SMS/WhatsApp sent 3 days before, on due date, and post-due date.
  • Payment Links: Embedded "Pay Now" links in messages increase conversion by 40%.

Accounting & Compliance

Designed for Chartered Accountants (CAs) and School Finance Officers.

Fee Reports

Audit-Ready Reporting

Generate reports that satisfy external auditors instantly.

  • Defaulter Aging: See who owes money for >30, >60, or >90 days.
  • Daily Collection Register (DCR): Detailed breakdown of Cash vs. Digital collections for the day.
  • Head-wise Reports: Track revenue by category (Tuition, Library, Transport, Lab).
Tally Integration

Ledger Management & Tally

Keep your books clean and synchronized.

  • Tally Sync: Export day-books and vouchers to Tally XML format.
  • Concession Management: Manage scholarships and sibling discounts with approval workflows.
  • Refund Handling: Process security deposit refunds with proper documentation.

Finance FAQs

How much does SchoolDeck Fee Software cost?

Pricing depends on your student count and selected modules. We offer flexible plans ranging from "Collection Only" to "Full Finance Automation" with special discounts for Trusts managing multiple branches.

Is the data secure during online payments?

Yes. We use 256-bit SSL encryption and partner only with RBI-approved PCI-DSS compliant payment gateways like Razorpay, PayU, and BillDesk.

Can we create different fee structures?

Absolutely. You can define granular fee structures based on Grade, Stream (Science/Commerce), Student Category (General/RTE), and Transport Routes.

Does it handle GST invoices?

Yes. If your institution provides taxable services (like selling uniforms or books), the system can generate GST-compliant tax invoices.

Stop chasing payments manually.

Switch to the #1 Finance Engine for Schools.