SchoolDeck

A Home Away From Home,
Managed Perfectly.

Ensure safety, discipline, and efficiency in your residential campus. SchoolDeck Hostel & Mess centralizes room allocation, tracks student movement, and optimizes kitchen inventory.

What is Hostel Management Software?

Hostel Management Software (or a Boarding School ERP) is a digital tool designed to automate the residential operations of a school. It replaces manual ledgers for Room Allocation, Mess Stock Registers, and Visitor Logs. Crucially, it digitizes the "Gate Pass" system, ensuring parents are instantly notified whenever a student enters or leaves the campus premises.

Related Modules: Fee Collection • Visitor Gate Pass • Store Inventory
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Wardens

Instant view of vacant beds, attendance, and disciplinary records.

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Mess Managers

Plan menus, track daily rations (stock-out), and reduce food wastage.

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Parents

Apply for leave/outings via app and get notified upon safe arrival.

Hostel Administration

Efficiently manage rooming and student movement.

Room Allocation

Smart Room Allocation

Visual dashboard for bed management.

  • Drag-and-Drop: Easily assign students to dorms based on Class, House, or Fees Paid status.
  • Asset Tracking: Map furniture (Bed, Cupboard, Table) to specific students for accountability.
Gate Pass System

Digital Gate Pass (Out-Pass)

Ensure 100% safety during outings.

  • App Approval: Parents request leave via app -> Warden approves -> Gate Security scans QR code.
  • Late Return Alerts: Auto-SMS to Warden and Parents if a student doesn't report back by curfew.

Mess & Kitchen Operations

Control costs and ensure quality nutrition.

Mess Inventory

Stock & Inventory

Stop pilferage and wastage.

  • Daily Consumption: Auto-deduct stock based on menu planning (e.g., 50kg Rice for Lunch).
  • Purchase Orders: Auto-generate POs for vendors when grocery levels hit the re-order point.
Meal Attendance

Meal Attendance

Pay only for meals consumed.

  • Biometric/Card Scan: Students tap ID card to collect meals. Prevents proxy and duplicate plates.
  • Cost Analysis: Generate "Cost Per Student Per Month" reports instantly.

Why Digitize Your Hostel?

Manual registers hide inefficiencies. SchoolDeck provides transparency into Food Costs, Laundry cycles, and Student Discipline, saving residential schools up to 15% in operational costs.

Hostel FAQs

Can parents check the menu?

Yes. The weekly mess menu is published on the SchoolDeck Parent App, allowing parents to see what is being served.

Does it handle Laundry management?

Yes. You can track clothes sent vs. received from the washerman, ensuring no items go missing.

How are hostel fees collected?

Hostel fees are integrated with the main Fee Module. You can set different fee structures for AC/Non-AC rooms and collect payments online.

Make your campus a second home.

Secure students, control costs, and give parents peace of mind.