Trust is a feeling; audit trails are a fact. Our software acts as a digital black box, recording every critical interaction—from grade changes to fee deletions—giving Trustees absolute forensic control over institutional data.
Secure Your School's DataInternal threats are statistically far more common than external hackers. Basic ERP logs are often incomplete or deletable by admins.
An accountant generates a valid cash receipt for a parent, hands over the printed copy, and then deletes the digital record to pocket the cash.
Unauthorized modification of marks before report card printing. Without logs, it is impossible to prove who changed a "Fail" to a "Pass".
Creating fake student profiles to siphon government scholarship funds or to artificially inflate enrollment numbers for investors.
SchoolDeck employs an Immutable Ledger Architecture for the Finance Module. We record every financial event: Invoice Generation, Receipt Creation, Modification, Cancellation, and Deletion.
Once a teacher publishes marks and they are locked for the term, any subsequent modification must be tracked. Our Activity Tracker logs the "Before" value and the "After" value with forensic precision.
Data security starts at the login screen. Our software tracks every access attempt to detect brute-force attacks or compromised staff credentials being used from abnormal locations.
Schools are uniquely vulnerable environments for data manipulation. The combination of high-volume financial transactions (fees) and high-stakes academic records (grades) creates an attractive target for internal fraud. While schools invest heavily in physical security at the front gate, they often leave their digital backdoors wide open.
Without an unalterable record of actions, "who did what and when" becomes a matter of he-said-she-said. If a student's record is inexplicably deleted from the Student SIS, standard software offers no way to trace the action back to the responsible user.
Audit Log Management Software is an enterprise-grade security and compliance tool that automatically records, stores, and analyzes user activities within a digital ecosystem. It acts as a "digital black box."
It provides a chronological, tamper-proof record of all database changes (such as fee modifications, student deletion, or grade updates), login attempts, and system access. By deploying this software alongside strict Role-Based Access Control (RBAC), schools ensure strict accountability and deter internal fraud.
Financial discrepancies in the Finance Module are the most common source of administrative headaches. A missing ₹5,000 cash receipt can take days to track down in a manual system.
With an immutable ledger, every time a receipt is voided or modified, the system records the exact state of the record before the change and after the change. This guarantees that no financial transaction can ever be truly "deleted" from the eyes of the Principal or the external auditor.
A school's reputation hinges on the validity of the report cards generated by its Examination Module. If a parent suspects that marks have been tampered with, the school must be able to prove the chain of custody.
The forensic log tracks the exact journey of a grade. It records when the Subject Teacher entered the initial mark, when the Class Teacher locked the record, and if an Admin subsequently overrode it. This transparency protects teachers from false accusations and protects the school from academic scandals.
With the introduction of India's Digital Personal Data Protection (DPDP) Act, schools are legally liable for the security of student data. If a breach occurs, the institution must be able to provide comprehensive logs detailing exactly who accessed the compromised data.
Our Audit Management system provides the necessary compliance reporting required by legal authorities, shielding the management from severe regulatory fines.
When an incident occurs, administrators don't have time to sift through raw database tables. SchoolDeck provides an intuitive search interface. You can filter millions of log entries specifically by Action Type (e.g., "Deletions"), User ID, Date Range, or Module (e.g., "Show me all changes in the Library module this week").
| Security Feature | Basic / Legacy School ERPs | SchoolDeck Enterprise Auditing |
|---|---|---|
| Log Permanence | Logs can be deleted by "Admins". | 100% Immutable. Cannot be deleted. |
| Data Capture | Only records "File Edited". | Records Exact "Before" & "After" values. |
| Access Tracking | No session IP tracking. | Detailed IP and Geolocation forensics. |
| Proactive Alerts | Requires manual review. | Instant SMS/Email on high-risk actions. |
No. This is a critical security feature. Our Audit Log uses an append-only, immutable structure. Once an activity is generated, it cannot be deleted, modified, or truncated—even by the highest-level Super Admin.
Yes. If a user modifies a fee receipt from 3 years ago, the system logs the 'Before' and 'After' values, the Timestamp, and the IP address of the device used, ensuring historical integrity.
Logs are stored in optimized, cold-storage cloud servers for the duration of your subscription. Because the logs are separated from the main operational database, they do not affect the daily speed of your School ERP.
Yes, tracking extends to all user portals. You can see precisely when a parent logged into the mobile app, downloaded a fee receipt, or acknowledged a circular. This resolves disputes like "We never received the timetable."
Deploy the system that watches your school's data when you can't be there. Guarantee absolute accountability across your entire campus.
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