SchoolDeck

School Expense Management Software
& Accounting System

"Income is Vanity. Cash Flow is Reality."
SchoolDeck integrates Expense Tracking, Vendor Management, and Budgeting into a single platform for CBSE, ICSE, and Trust-run institutions.

Why General Accounting Software Isn't Enough

Using generic tools like Excel or basic Tally for school management often leads to financial leaks.

🚫 No Real-Time P&L

Waiting for the CA to audit books at year-end means you are flying blind regarding monthly surplus or deficits.

📉 Petty Cash Leakage

Small daily expenses (tea, repairs, stationery) often go unrecorded, leading to significant annual losses.

🧾 Vendor Disputes

Without a digital ledger, tracking partial payments and outstanding balances with suppliers becomes chaotic.

Categorized Expense Vouchers

From electricity bills to annual maintenance contracts (AMC), every rupee leaving your school account needs to be tagged. Our School Accounting System simplifies this.

Create digital payment vouchers categorized by Head of Account (e.g., Infrastructure, Academics, Transport). Distinguish between Capital Expenditure (CapEx) and Operational Expenditure (OpEx) for accurate auditing.

  • Petty Cash Management: Track daily cash expenses and auto-reconcile cash-in-hand balances.
  • Digital Audit Trail: Attach photos of physical bills to digital vouchers to ensure audit readiness.
  • Cost Centers: Allocate expenses to departments (e.g., "Library," "Science Lab") to analyze departmental spending.
School Expense Tracking Dashboard

Vendor Ledger & Payments

Managing multiple suppliers for uniforms, books, and construction requires a robust Vendor Management System. SchoolDeck centralizes your accounts payable.

Maintain a detailed ledger for every vendor. Record bills received, track partial payments, and see "Outstanding Balance" instantly. Ensure you never overpay or miss a due date.

  • Payment History: Access historical data instantly: "We paid ₹50,000 to ABC Stationers last month."
  • Approval Workflow: Set limits (e.g., Expenses > ₹10,000 need Principal's approval) before payment is released.
  • TDS Compliance: Mark transactions that require Tax Deducted at Source (TDS) for accurate tax filing.
Vendor Payment Ledger

🤖 AI-Powered Spending Insights

Go beyond simple data entry. SchoolDeck uses AI to help management detect financial risks early.

Our Smart Budgeting Tool learns from your historical data to predict future monthly expenses. It flags abnormal spending spikes (e.g., a sudden 30% jump in electricity costs) so you can investigate immediately.

  • Budget vs Actuals: Real-time alerts if a department overshoots its allocated budget.
  • Duplicate Bill Detection: The system warns you if a vendor invoice number has been entered previously.
  • Year-End Prediction: Forecast your surplus or deficit for the financial year based on current trends.
School Profit and Loss Dashboard

Frequently Asked Questions

Can we track expenses for different branches?

Yes. Multi-branch institutions and Trusts can view expenses individually per branch or see a consolidated report for the entire group.

Does it handle Staff Payroll?

Yes. The Payroll module is integrated. Once salaries are processed, the total amount is automatically posted as an "Expense" in the P&L statement.

Is the financial data secure?

Absolutely. We use encrypted storage and strict Role-Based Access Control (RBAC). Only the Principal, Trustee, and Accountant can view financial reports.

Stop Financial Leakage.

Take full control of your school's finances today.

Fee Collection Module • Inventory Module • Payroll Management • View All Features