School Fee Management
Software & Online Collection

Flexible Online Payments for Parents

Modern parents expect convenience. Standing in long queues at the school bank counter on a Saturday morning is outdated and frustrating.

SchoolDeck integrates seamlessly with major Payment Gateways (Razorpay, BillDesk, PayU) to offer a frictionless checkout experience directly through the SchoolDeck Parent App.

• ✔ Zero Reconciliation: If a parent pays via UPI at 11 PM, the receipt is generated instantly, and the ledger is updated automatically.
• ✔ Partial Payments: Allow parents to pay large annual fees in smaller, manageable installments.
• ✔ No Hidden Charges: Configure transaction charges (MDR) to be borne by the parent or absorbed by the school.

Cashier Module & Cheque Management

We understand that in many regions, cash and cheques are still king. Our Counter Collection Module acts as a highly optimized Point-of-Sale (POS) system for your accounts office.

• ✔ Fast Processing: Scan a student ID barcode, accept cash, and print a thermal receipt in under 10 seconds.
• ✔ PDC Tracking: The system securely logs Post-Dated Cheques (PDC) and triggers an alert on the dashboard when they are due for deposit.
• ✔ Cheque Bounce Logic: If a cheque bounces, mark it in the system. It instantly reverses the payment, re-opens the due amount, and adds a customizable "Bounce Penalty" to the student's next bill.

Concessions & Automated Late Fines

Schools have complex fee structures. A student might be paying standard Tuition Fee, a discounted Transport Fee, and receiving a 20% Sibling Concession.

SchoolDeck's Rule Engine handles this flawlessly:

• Dynamic Fee Heads: Create mandatory heads (Tuition) and optional heads tied to other modules like Hostel & Mess or Extracurriculars.
• Approval Workflows for Concessions: If an accountant tries to apply a "Principal's Discount," the system requires an OTP or digital approval from the Admin, preventing unauthorized waivers.
• Automated Late Fees: Set a rule: "Add ₹50 per day after the 10th of the month." The system calculates and adds this fine automatically, removing the friction of manual negotiation at the counter.

Accounting & Tally ERP Sync

Don't double-enter data. Data entry errors during the transfer from your fee software to your accounting software are a major headache for auditors.

SchoolDeck acts as a powerful sub-ledger that feeds directly into your main accounting system.

• ✔ Head-wise Ledgers: Collections are tracked separately for "Tuition Fee Income" vs "Transport Revenue."
• ✔ XML Export: Export your "Day Book," "Fee Registers," and "Bank Receipts" in a format that imports directly into Tally ERP 9 or Tally Prime.
• ✔ Daily Cash Reports: At 5 PM, generate a "Cash-in-Hand" report to physically tally the cash drawer before closing.

Excel & Paper vs. SchoolDeck Fee ERP