SchoolDeck

Secure Fee Collection.
Zero Revenue Leakage.

Handling cash, cheques, and manual receipts is a liability. Move your school's finance to a secure, digital platform that tracks every transaction and ensures receipts are audit-ready.

Why Manual Fee Registers Fail?

Unlike basic Excel sheets, a dedicated School Fee Management System handles the complexity of "Fee Heads," "Concessions," and "Fine Calculations" without human error.

Lost Receipts: Carbon copy receipt books are easily lost or damaged, failing audits.
Reconciliation Hell: Accountants spending days matching bank statements with student IDs.
Calculation Errors: Manually calculating sibling discounts or late fines often leads to revenue loss.

Flexible Payment Options for Parents

Modern parents expect convenience. Standing in long queues at the school bank counter is outdated. SchoolDeck offers a seamless Online Fee Payment Gateway.

Accept payments via UPI (GPay, PhonePe), Credit/Debit Cards, and Netbanking 24/7. The moment a payment is successful, the parent receives a digital receipt on their app, and your ledger is updated instantly.

  • Partial Payments: Allow parents to pay large annual fees in smaller, manageable installments.
  • Fee Structure Customization: Define complex rules for Tuition, Transport (Route-wise), and Hostel fees.
  • Automated Late Fines: System automatically adds fine amounts after the due date passes.
Online School Fee Payment Gateway

Cashier Module & Cheque Management

We understand that not every parent pays online. For schools handling cash or cheques, our Counter Collection Module acts as a robust point-of-sale system.

Your accountant can quickly search a student, accept cash, and print a thermal receipt in seconds. Crucially, the system tracks Post-Dated Cheques (PDC) and alerts you when they are due for deposit, preventing missed banking dates.

  • Cheque Bounce Handling: Mark a cheque as "Bounced" to reverse the transaction and auto-apply a penalty fee.
  • Daily Cash Report: At 5 PM, generate a "Cash-in-Hand" report to tally the physical cash drawer.
  • Receipt Cancellation: Strictly controlled workflow. Only Admins can approve the cancellation of a generated receipt.
School Fee Counter Cashier Module

Accounting & Tally Integration

Don't double-enter data. SchoolDeck acts as a sub-ledger that feeds directly into your main accounting software.

Export your "Day Book," "Fee Registers," and "Bank Reconciliation Statements" in formats compatible with Tally ERP 9 or Tally Prime. This ensures your Chartered Accountant has audit-ready data without manual data entry errors.

  • Head-wise Reporting: Track collections separately for "Tuition Fee" vs "Transport Fee" vs "Library Fines."
  • Defaulter Aging: Identify fees pending for >30, >60, or >90 days.
  • Concession Analysis: Track exactly how much revenue is "waived off" due to scholarships or staff-child benefits.
School Accounting and Tally Export

Frequently Asked Questions

Is the payment gateway secure?

Yes. We integrate with PCI-DSS compliant gateways (like Razorpay, BillDesk, Paytm). SchoolDeck never stores card details; transactions happen securely on the bank's server.

Can we generate consolidated reports for Trust management?

Yes. If you run multiple schools, our "Super Admin" view allows the Trust to see total collections across all branches in a single dashboard.

How are refunds handled?

Refunds (e.g., Caution Deposit) are processed through a strictly controlled workflow. Once approved by the Principal, a refund voucher is generated, maintaining the audit trail.

Stop Chasing Payments.

Automate your fee collection and improve cash flow today.

Smart Fee Predictor • Expense Management • Student Database • View All Features