Simplify and accelerate your primary income stream. SchoolDeck allows administrators to define highly complex, conditional fee structures (combining Tuition, Route-wise Transport, and localized Lab fees) and assign them to thousands of students instantly.
Parents pay directly via the integrated mobile app. The system automatically verifies the transaction, generates a legally compliant tax receipt, updates the student's ledger, and sends SMS notifications without a single second of manual reconciliation required.
Ensure your teaching and administrative staff are paid accurately, fairly, and on time. SchoolDeck’s Payroll engine syncs natively with Biometric Attendance hardware to handle Leave Without Pay (LOP) and overtime logic automatically.
From configuring Basic Pay structures to calculating complex statutory deductions (PF, ESI, TDS, PT)—you can process monthly salaries for 500+ staff members in a single click, instantly generating bulk bank-transfer files for your corporate banking portal.
SchoolDeck acts as the precise, unalterable financial sub-ledger for your entire institution. Track every rupee of operational outflow—from macro Capital Expenditures to daily Petty Cash and complex vendor supply payments.
The Tally Integration Bridge: Do not pay your accountant to duplicate data entry. Export all daily, verified vouchers (Fee Receipts, Vendor Payments, Contra Entries, Payroll) into universally accepted formats that import directly into Tally ERP 9 or Tally Prime for final statutory auditing.
In many educational institutions, financial management is fundamentally broken because it operates in isolated silos. The front-office clerk uses a basic software to print fee receipts. The HR manager uses Excel to calculate staff attendance and salaries. Finally, the Head Accountant manually re-types all of this disparate data into a disconnected desktop accounting tool (like Tally) at the end of the month.
This fragmentation guarantees three things: massive data entry errors, delayed financial reporting, and significant, untraceable revenue leakage. When a Principal asks, "What is our current cash flow status?" they are forced to wait days for reports that are outdated the moment they are printed. A modern school cannot scale on a fractured financial foundation.
A School Finance Management ERP is a centralized, cloud-based operating system designed to unify all economic activities of an educational institution into a single, cohesive database. It acts as the financial nervous system of the school.
In a unified system like SchoolDeck, every financial event is interconnected. When a parent pays a tuition fee, the income ledger updates instantly. When the automated payroll runs, the expense ledger is debited simultaneously. This architecture ensures that the Profit and Loss (P&L) statements, Cash Flow projections, and Balance Sheets reflect the exact, real-time reality of the institution, providing Trustees with the data needed for strategic decision-making.
Fee collection is the lifeblood of a school. However, managing diverse fee structures—scholarships, sibling discounts, route-wise transport fees, and mid-term admissions—is mathematically exhausting. SchoolDeck's Finance Hub automates this complexity.
A school's payroll is significantly more complicated than a standard corporate payroll due to the mix of academic staff, contract teachers, transport drivers, and daily-wage support staff, all operating on different calendars and shift patterns.
SchoolDeck integrates the HRMS module directly into the Finance Hub. It pulls live attendance data from biometric devices to calculate precise Loss of Pay (LOP). It mathematically executes complex statutory deductions (EPF, ESI, Professional Tax, TDS) and generates compliant Electronic Challan cum Return (ECR) files for government portals. Once the Principal approves the payroll run, the massive financial outflow is automatically posted as an operational expense, keeping the ledger perfectly balanced.
Without strict oversight, operational expenses can rapidly cannibalize a school's fee income. From purchasing expensive laboratory equipment to paying monthly electricity bills and funding petty cash for daily ad-hoc needs, every rupee must be accounted for.
SchoolDeck introduces corporate-grade procurement workflows. Department heads can raise digital Purchase Requisitions. Once approved, the Accounts team converts them into Purchase Orders and manages the Vendor Ledger. The system prevents duplicate invoice payments, tracks partial vendor advances, and automatically calculates TDS on contractor payouts, ensuring your supply chain remains transparent and tax-compliant.
While SchoolDeck provides incredibly powerful operational accounting, we recognize that your external Chartered Accountant (CA) relies on industry-standard tools like Tally ERP 9 or Tally Prime to finalize annual balance sheets and file taxes.
The solution is not to force your CA to learn new software, nor is it to pay a clerk to manually retype thousands of SchoolDeck transactions into Tally. Our system features a seamless Tally Integration Bridge. With a few clicks, you can export all your Day Books, Fee Receipts, Vendor Vouchers, and Contra entries in Tally-compatible XML/CSV formats. You get the operational power of a specialized School ERP, and your CA gets the clean data they need, completely eliminating double data entry.
Internal financial fraud, cash pilferage, and unauthorized fee waivers are unfortunate realities in institutional management. Protecting your revenue requires more than just a password; it requires systemic forensic security.
SchoolDeck deploys Banking-Grade Security Architecture. The system operates on an immutable ledger—once a financial transaction (like a cash receipt) is generated, it cannot be secretly deleted to pocket the cash. If an admin voids a receipt, the system retains a permanent, red-flagged record of the deletion, detailing the exact User ID and Timestamp. Coupled with strict Maker-Checker approval workflows, Trustees have absolute assurance regarding the integrity of their financial data.
For educational trusts and societies operating multiple school campuses across different regions, centralized financial control is critical. A standalone software installed on a local school computer cannot provide the necessary macro-visibility.
SchoolDeck is designed for scale. Each branch operates its own isolated financial ledger, managing its own local fees and payroll. However, the overarching Trust Board accesses a Super Admin Dashboard. This provides a consolidated, real-time Profit and Loss view aggregating all campuses. Trustees can compare the operational efficiency of Branch A versus Branch B, facilitating strategic resource allocation and standardized financial governance across the entire educational group.
Still debating whether to keep your disparate software systems or migrate to a unified Finance Hub? Consider the operational differences:
| Financial Workflow | Fragmented Stack (Excel + Basic App + Tally) | SchoolDeck Unified Finance ERP |
|---|---|---|
| Data Synchronization | Requires manual export/import between systems. | 100% Automated. Real-time syncing across modules. |
| Bank Reconciliation | Painstaking matching of NEFT codes manually. | Instant. Gateway APIs auto-match payments to students. |
| Reporting Speed | Takes days to compile month-end reports. | Live P&L Dashboards accessible 24/7 on mobile. |
| Fraud Prevention | High risk. Local files can be altered easily. | High Security. Immutable cloud-based audit logs. |
| Multi-Branch View | Nearly impossible without a dedicated data analyst. | Native Trust Dashboard aggregating all campuses. |
Yes, seamless interoperability is a core feature. You can export all your Day Book transactions, detailed Fee Receipts, and consolidated Payroll Vouchers in specialized XML or CSV formats that are 100% compatible for direct import into both Tally ERP 9 and Tally Prime, ensuring your external CA has clean data without manual reentry.
Absolutely. We integrate via secure APIs with major payment gateways (Razorpay, Paytm, BillDesk, etc.). This allows parents to log into their Parent App and clear their dues using UPI, Credit Cards, or Netbanking. The system automatically verifies the payment and issues a digital receipt instantly.
Security is our highest priority. We utilize enterprise-grade AES-256 bit encryption for data at rest. Furthermore, the system employs strict Role-Based Access Control (RBAC). An attendance clerk cannot view the payroll ledger, and a subject teacher cannot view the fee defaulter list. Only authorized staff (Principal, Head Accountant, Trustees) possess the credentials to view overarching financial records.
Yes. The software is designed to accommodate the financial realities of parents. You can approve customized installment plans or accept partial payments. The system automatically recalculates the "Due Balance," ensures the digital receipt only reflects the actual amount received, and adjusts the automated reminder cycle accordingly.
Yes, through our Cost Center functionality. You can allocate specific budgets and track expenses against distinct departments (e.g., Science Lab, Sports, Transportation). This allows the management to see exactly which departments are generating value and which are exceeding their allocated operational budgets.
Get total, uncompromising control over your school's income, expenses, and payroll. Transition to an audit-ready, cloud-based financial ecosystem.
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