EstateDeck is property site visit scheduling software for Indian channel partners, builders and rental managers — a self-service booking page, 2-way calendar sync, and WhatsApp Business + DLT-SMS reminders. The 6-message WhatsApp negotiation per visit, gone.
The project demo day walkthrough that defines this product.
Mr. Karan from Hinjewadi books a 2:30 PM Sunday slot. The widget shows real-time availability — three slots open across the day. He picks 2:30 PM, leaves his number, ticks the DPDP §6 consent box for WhatsApp + SMS updates. Slot is locked. Confirmation WhatsApp arrives in 8 seconds.
Approved utility template via Meta WhatsApp Business API. Reply C to confirm, R to reschedule. 11 confirm within an hour. 2 reschedule (system offers the next 4 available slots in the same WhatsApp thread). 1 silent — the system queues a follow-up.
The 13 confirmed prospects are auto-clustered into 3 time blocks across the day. Sales manager Priya gets Block A (11 AM–1 PM, 5 visits), Rohit gets Block B (1:30–4 PM, 4 visits), Anand gets Block C (4:30–7 PM, 4 visits). Round-robin within blocks — no one's overloaded.
DLT-registered SMS to the site office: "Block B starting 13:30 — 4 prospects: Karan, Sneha, Dhruv, Ananya." Floor managers prep the show flats. One missed lunch — Rohit was at the dentist Saturday, that slot was auto-blocked. No double booking.
Each manager tags every visit — Interested (8), Not Interested (3), Made Offer Advance (2), No Show (1). The viewing-to-offer conversion chart refreshes: 14.3% same-day. The 8 "Interested" prospects move to the CRM nurture sequence automatically. Sunday is done.
Every property professional in India has lived these four pains. Here's what the scheduler quietly removes.
"Sir, when is good?" "5 PM Sunday?" "Sorry, I have something." "Monday 11 AM?" "Office hours sir." It takes 6 messages and 3 days to book one viewing. The booking widget closes this in under 30 seconds.
Without reminders, more than 1 in 3 prospects don't show up. The agent has driven to Whitefield. The owner has tidied the flat. WhatsApp at 24hr + SMS at 1hr cuts no-shows below 8%.
Your personal Google Calendar shows a dentist appointment. Your WhatsApp says "yes" to a viewing at the same time. Two people are waiting. 2-way sync means personal events block public slots automatically.
You did 22 viewings this month. How many led to an offer? Most agents have no idea — outcomes live in their head. EstateDeck logs every visit outcome and gives you the conversion %.
Generic Calendly works for sales calls. Property viewings need more — owner notifications, route clustering, DLT-compliant SMS, RERA-aware project workflows.
An embeddable "Book a Site Visit" button for your listing page, microsite, MagicBricks profile or WhatsApp link. Prospects pick from live availability.
Personal events block public slots. Public bookings appear in your personal calendar. One source of truth across Google, Outlook and iCloud.
A confirmation WhatsApp at booking. A reminder WhatsApp 24 hours before. A DLT-registered SMS 1 hour before. One-tap reschedule from any of them.
Don't drive across Bengaluru for back-to-back visits in opposite directions. Cluster by area, add travel buffer between visits, batch-block low-priority hours.
The current tenant or property owner gets notified the moment a viewing is confirmed — so the flat is ready and the owner isn't surprised.
Every visit gets a one-tap outcome — Interested, Not Interested, Offer Made, No Show. The dashboard shows what's working and who's converting.
One scheduler, four very different daily realities.
10–60 viewings a month across 8–25 properties. Need self-service booking, route clustering, and a clean conversion view to know which properties are worth chasing.
RERA-approved project launches. Saturday + Sunday demo days. 30–80 walk-ins per weekend. Round-robin assignment, block scheduling, batch site-office alerts.
5–25 agents, mixed sales + rentals. Senior-agent routing for premium enquiries, junior round-robin for the rest. Team dashboards by city zone.
20–200 rental units. Existing tenants need courtesy notice. Prospective tenants need WhatsApp reminders. Outcome logged against the unit, not just the visit.
The honest table. We'd use Calendly too — if it knew what a tenant or a builder site office was.
| What you actually need | WhatsApp + Excel | Calendly / Generic | EstateDeck |
|---|---|---|---|
| Self-service booking widget | ✗ | ✓ | ✓ Property-aware |
| WhatsApp Business reminders (Meta BSP) | ~ Manual | ✗ | ✓ Native |
| TRAI DLT-compliant SMS | ✗ | ✗ Not Indian | ✓ Built in |
| Owner / tenant courtesy notification | ✗ | ✗ | ✓ Auto |
| Route clustering by city zone | ✗ | ✗ | ✓ Rule-based |
| Builder block-scheduling for demo days | ✗ | ✗ | ✓ Native |
| Round-robin for sales teams | ✗ | ~ Paid tiers only | ✓ Built in |
| Viewing-to-offer outcome logging | ✗ | ✗ | ✓ One-tap |
| DPDP Act 2023 consent capture | ✗ | ✗ | ✓ Audit trail |
Six frameworks every property tech tool that sends messages in India has to honour. We do the registration; you send the messages.
Entity ID + PE registration + template approval. Post 6 May 2025, headers carry suffixes -T (transactional), -P (promotional), -S (service-explicit), -G (service-implicit).
Databus is a Meta Business Solution Provider (BSP). Utility templates pre-approved. July 2025 India pricing transition applied. Business Verification with PAN + GSTIN/12A.
Every booking captures explicit consent — name, purpose, channels, withdrawal right. Timestamped + IP-logged. Phase I notified 13 Nov 2025; full by 13 May 2027.
For builder demo days, captures RERA registration number on the booking page. Aligned with state RERA disclosure norms — MahaRERA, K-RERA, T-RERA workflows tested.
Non-compliant senders face ₹10 lakh per violation, ₹50 lakh for repeated. EstateDeck's DLT-registered pipeline keeps you on the right side.
Maximum DPDP Act penalty. Audit trail, consent log, breach notification protocols — all built in.
No more WhatsApp negotiation per viewing. No more calendar reconciliation. The 10 hours go back into closing conversations.
Down from 38%. WhatsApp at 24hr + SMS at 1hr. One-letter reply to confirm or reschedule. Most prospects don't ghost when reminded properly.
Route clustering and buffer time mean less driving between bookings. Same working hours, more flats shown.
If your question isn't here, the demo will answer it.
Property site visit scheduling software lets a prospect book a viewing slot online instead of calling or messaging the agent.
It checks the agent's real-time calendar, blocks the slot, notifies the property owner or builder, and fires automated WhatsApp + SMS reminders before the visit. It replaces the 6-message WhatsApp negotiation that usually happens between agent and prospect to find a workable time.
Yes. EstateDeck offers 2-way sync with Google Calendar, Microsoft Outlook and Apple iCloud.
When you add a personal event — a meeting, a lunch, a dentist appointment — that slot disappears from your public booking page instantly. When a prospect books, that booking appears in your personal calendar. One source of truth.
When a prospect books a slot, the system sends a WhatsApp Business confirmation immediately. A reminder fires 24 hours before the visit, then again 1 hour before. The prospect can reply C to confirm or R to reschedule.
Databus is a Meta WhatsApp Business Solution Provider (BSP) — messages use approved utility templates, so they reach the prospect even if your number is new to them.
Yes. All site visit SMS reminders go through TRAI DLT-registered templates with the correct content category (transactional or service-explicit) and Entity ID.
After 6 May 2025, message headers carry the appropriate suffix — -T (transactional), -P (promotional), -S (service-explicit) or -G (service-implicit). Non-compliant senders face penalties of ₹10 lakh per violation under TCCCPR 2018.
Yes. Builders running RERA-approved project launches use EstateDeck for Saturday and Sunday demo days.
Prospects from MagicBricks, 99acres, Housing.com and the project microsite book 30-minute slots online. The system clusters bookings into time blocks, assigns sales managers via round-robin, and notifies the site office 1 hour before each batch is due.
Yes. Rental property managers handling 20 to 200 units use it for prospective-tenant viewings.
The system notifies the current tenant (so they can clear up or stay away), sends prospect reminders, and logs the outcome — interested, not interested, offer made — against the unit. Multi-unit landlords get a per-property conversion view.
Viewing-to-offer conversion is the percentage of completed site visits that turn into a written offer or booking advance within 7 days.
EstateDeck logs every visit outcome (one-tap: Interested · Not Interested · Offer Made · No Show), and gives you a property-wise and agent-wise conversion chart. Source-to-lead attribution (MagicBricks vs 99acres vs Housing) lives in our Real Estate CRM module — distinct workflow, distinct page.
EstateDeck reduces no-shows in three ways:
1. The WhatsApp + SMS double reminder cuts forgetfulness. 2. The prospect can confirm or reschedule with a one-letter reply (C or R). 3. If they no-show, the agent marks the visit, and the system auto-triggers a polite WhatsApp follow-up offering a fresh slot — most no-shows convert to a rescheduled visit within 48 hours.
Yes. For agencies and builder sales teams, EstateDeck supports round-robin assignment, skill-based routing (the Bengaluru East team gets East Bengaluru leads), and senior-agent escalation for high-value enquiries.
Each agent sees only their own calendar but the team lead sees the consolidated dashboard.
Every booking captures explicit prospect consent under DPDP Act 2023 §6 — name, purpose, channels (WhatsApp + SMS + email), and right to withdraw. Consent is timestamped, IP-logged and immutable.
Phase I of DPDP is notified (13 Nov 2025); full compliance becomes mandatory 13 May 2027. We're already aligned to the final framework.
That's a separate workflow. Drip campaigns that warm up a lead before they're ready to book a visit live in our Marketing Automation module — WhatsApp + email sequences, lead scoring by activity, senior-agent routing.
This page (Appointment Scheduling) takes over the moment the prospect is ready to book.
Distinct workflows. One platform.
See self-service booking, WhatsApp reminders and route clustering run on your own listings. 20-minute demo. No card required.
