EstateDeck is multi-property portfolio management software for Indian property management companies, family offices and HNI multi-city landlords — manage 10 to 500 units across cities and asset types from one dashboard. Compare occupancy, rent yields and maintenance cost ratios side by side.
The defining artifact. Real numbers, real cities, real spread.
| City | Units | Occupancy | Gross Yield | Q1 NOI | Maint. ratio |
|---|---|---|---|---|---|
| Bengaluru | RES 14 COM 3 SRV 4 | 94% | 3.6% | ₹71 L | 9.2% |
| Pune | RES 11 COM 2 | 91% | 4.1% | ₹48 L | 8.4% |
| Mumbai (MMR) | RES 8 RTL 2 | 88% | 2.4% | ₹62 L | 11.8% |
| Chennai | RES 12 RTL 6 | 86% | 2.9% | ₹39 L | 13.6% |
EstateDeck groups Indian metros into clusters that match how PMs and family offices actually operate. No setup required.
The single-property tools you started with don't scale. The REIT software is overkill. The Excel sheet collapsed last quarter.
You have 47 tabs in one workbook. Or 47 separate WhatsApp threads with 47 different property managers. Consolidating Q4 numbers across cities takes two weeks of cell formulas and four cups of patience.
Mumbai rent is in lakhs; Tier-2 rent is in tens of thousands. Bengaluru villa yield is 2.8%; Pune flat yield is 4.1%. Without normalisation by asset type and city cluster, you're comparing apples to building permits.
One property in your Chennai portfolio has been vacant 5 months, eating ₹3.2 lakh in opportunity cost plus ₹47K in monthly maintenance. You'd never have noticed without portfolio-level occupancy benchmarking.
End of every month, your team manually drafts 23 PDF statements for 23 NRI and HNI owners. Errors. Rework. Late deliveries. The same 30 hours every single month — and the same complaint emails by Day 5.
Not single-property features piled up. The portfolio layer is its own discipline.
Every property tagged with city + locality + asset type + acquisition cost. The dashboard groups by city cluster automatically.
Residential rental, commercial office, retail, serviced apartment, holiday home, warehouse, land bank. Each tagged at property level.
Occupancy, gross yield, NOI, maintenance ratio, receivable aging — measured per property, rolled up per city, compared portfolio-wide.
Principal sees all. City Manager sees only their cluster. Property Manager sees only their assigned units.
At month-end, each owner receives a consolidated PDF — rent received, TDS deducted, expenses, net distribution, security deposit interest.
A new property added in under 30 minutes. Asset-type workflows attach automatically — no template setup, no policy re-keying.
The scale, asset mix and reporting style differ wildly. EstateDeck adjusts on its own.
40–500 units managed for HNI and NRI owners. Multi-city operations. Need consolidated reporting, per-city benchmarking, and clean owner-portal access.
10–80 properties across cities and asset types. Trust-grade reporting for the next generation. Mix of residential, commercial, serviced apartments, land.
5–30 properties in India while based in US, UAE, Singapore, UK. Need NRI-scoped Owner Portal, §195 TDS clarity, NRO/NRE account flows.
Below SEBI REIT registration scale but managing institutional or private capital. Mixed residential + commercial. Auditor-friendly portfolio reports.
The honest table. Each option works at a certain scale. Pick the right tier for yours.
| What you actually need | Excel spreadsheets | Single-property tools | SEBI REIT software | EstateDeck Multi-Property |
|---|---|---|---|---|
| Cross-city portfolio rollup | ✗ | ✗ | ~ Over-spec'd | ✓ Native clusters |
| Mixed asset types (res + com + srv) | ~ Manual tabs | ✗ | ~ Compliance-heavy | ✓ 7 asset types |
| 5-metric benchmarking engine | ✗ | ~ Single-prop only | ✓ NAV-focused | ✓ Operational |
| Loss-making property flag | ✗ | ✗ | ~ Quarterly | ✓ Live |
| 3-tier permission model | ✗ | ✗ | ✓ | ✓ Native |
| Auto owner statements (NRI-ready) | ✗ 30 hr/month | ~ Per property | ~ Unit-holder only | ✓ Consolidated |
| SEBI REIT compliance | ✗ | ✗ | ✓ Required | ~ Defers to REIT module |
| Fast property onboarding (< 30 min) | ✗ | ✓ | ✗ Heavy KYC | ✓ Auto workflows |
| DPDP Act 2023 compliant | ✗ | ~ Some | ✓ | ✓ Native |
| Scale: 10–500 units | ✗ Breaks > 20 | ~ Up to ~50 | ~ 500+ only | ✓ Sweet spot |
Six frameworks every multi-property portfolio platform in India must honour. We do the work; you sign the file.
Standard deduction 30% + home loan interest deductible. Computed per property, rolled up across portfolio. Owner statements show §24 treatment.
TDS on rent — §194-I 10% (building, above ₹2.4L/yr), §194-IB 5% (individual rent above ₹50K/month), §195 for NRI landlord rent.
NRI owner statements compatible with FEMA repatriation rules. NRO credits, NRE distinctions, year-end CA certificate ready.
Each property carries its state RERA number where applicable — MahaRERA, K-RERA, T-RERA, RERA-MP, RERA-UP. Surfaced in owner statements.
Owner KYC stores Aadhaar masked per UIDAI Circular K-11020/217/2018 (XXXX-XXXX-1234). Full number never persisted.
Tenant and owner personal data under §6 consent, §8(7) purpose limitation. Phase I notified Nov 2025; full compliance May 2027.
The Q-end consolidation that used to require 2 weeks of spreadsheet merging is one screen. Drill down where the numbers surprise you.
23 NRI/HNI owners. 23 PDFs auto-generated, auto-sent, on the 1st of every month. Your team gets a half-week back.
One Bengaluru family office reallocated 6 Mumbai vacancy-prone units to Pune Tier-2 listings. Yield jumped from 2.4% to 3.9% in 18 months.
If your question isn't here, the demo will answer it.
Multi-property portfolio management software is a single dashboard for owners and property managers who run 10 or more properties spread across cities or asset types.
Unlike single-property tools, it rolls up occupancy, gross yield, maintenance cost ratios and receivable aging across the entire portfolio — so you can compare a Pune 2BHK against a Bengaluru villa against a Chennai retail unit on one screen. It's the layer between single-property management and REIT-grade investor reporting.
Three buyer segments:
1. Property Management (PM) companies handling 40-500 units on behalf of NRI and HNI owners. 2. Family offices and HNI individuals with 10-80 rental properties across cities. 3. Boutique asset operators below SEBI REIT scale managing mixed residential and commercial portfolios.
For pure REIT-scale operations under SEBI registration, our REIT & Investment Property solution applies the SEBI 2014 disclosure framework.
Every property in your portfolio is tagged with city, locality, asset type and acquisition cost. EstateDeck groups them into city clusters — NCR, MMR, Bengaluru, Hyderabad, Pune, Chennai, Kolkata, Tier-2 — and rolls up metrics.
You see Mumbai's average gross yield at 2.4%, Bengaluru's at 3.6%, Pune's at 4.1%. The loss-making properties get auto-flagged so you know which ones to renegotiate, refurbish or exit.
Five core metrics:
1. Occupancy rate per property and per city cluster. 2. Gross rental yield (annualised rent ÷ acquisition cost). 3. Net Operating Income (NOI) — rent minus operating expenses, before debt and taxes. 4. Maintenance cost ratio (maintenance spend ÷ rent). 5. Receivable aging across 0-30, 31-60, 61-90 and 90+ day buckets.
The detailed single-property analytics with drill-down lives in our Reporting & Analytics module — this page covers the portfolio rollup layer.
Yes. Each property carries an asset-type tag — residential rental, commercial office, retail, serviced apartment, holiday home, warehouse, land bank.
The dashboard rolls up per asset type so you can see your residential portfolio is delivering 3.2% gross yield while commercial is at 7.8%. The asset-type-specific workflows (CAM reconciliation for commercial, dynamic pricing for serviced apartments, UPI rent for residential) live in their respective EstateDeck solution modules; this page is the portfolio-level view.
Three tiers:
Principal or Portfolio Head: sees all properties across all cities. City Manager: sees only properties in their assigned cluster (NCR, MMR, Bengaluru). Property Manager: sees only the specific properties they're assigned.
Owners and HNI clients get a view-only Owner Portal scoped to their own properties — they see rent received, expenses incurred and the monthly statement for their assets, not the rest of the portfolio.
Yes. At month-end, each owner gets a consolidated PDF statement showing all their properties — rent received, TDS deducted, expenses, net distribution, accumulated security deposit interest.
NRI owners get the same with FEMA disclosure compatibility. The detailed P&L per property with Tally export lives in our Accounting & Finance module — this page coordinates the portfolio-level rollup.
Scale and regulatory framework.
Multi-property portfolio software covers 10-500 units for PM companies, family offices and multi-city landlords — operational metrics, owner reports, portfolio benchmarking.
REIT software covers SEBI-registered Real Estate Investment Trusts under the SEBI REIT Regulations 2014, with NAV disclosure, NOI auditor compliance, unit-holder reporting and cap rate methodology.
If you're under SEBI registration, use our REIT & Investment Property solution; if not, this page is the right fit.
Yes. A new property is added with basic fields — address, asset type, acquisition cost, current tenant status, rent value.
The standard workflows for that asset type (UPI rent collection, tenant communication, maintenance ticketing) auto-attach. From signed acquisition deed to first rent invoice typically takes under 30 minutes.
Yes. Tenant and owner personal data is handled under the Digital Personal Data Protection Act 2023 — notice and consent at onboarding (§6), purpose limitation enforced (§8(7)), right of access (§11).
Aadhaar numbers (where collected for owner KYC) are masked per UIDAI Circular K-11020/217/2018-UIDAI (XXXX-XXXX-1234). Phase I notified 13 Nov 2025; full compliance by 13 May 2027.
Yes. NRI owners get a scoped Owner Portal showing their Indian properties — rent collected in INR, NRO account credits, TDS deducted at applicable rates (§195 for NRI rent), repatriation summaries compatible with FEMA disclosure.
Most NRI owners log in from US, UAE, Singapore, UK; the dashboard supports multi-timezone scheduling for owner reviews.
Distinct workflows. One platform. Cleanly separated.
See your real portfolio on one screen. Compare cities, spot the loss-makers, send 23 owner statements before lunch. 20-minute demo. No card required.
