EstateDeck is commercial property management software for Indian office buildings, retail malls, IT parks and mixed-use assets — per-sqft CAM reconciliation, AC + DG cost split, fit-out approvals, signage billing and GST-ready commercial rent. All in one dashboard.
The walkthrough that defines this product.
Three months of operating expenses already categorised into the CAM pool — security (₹14.2 L), housekeeping (₹8.7 L), lift AMC (₹3.4 L), fire safety (₹1.9 L), common-area electricity (₹6.1 L), landscaping (₹2.2 L). Total Q1 CAM pool: ₹36.5 lakh. Every invoice tagged with vendor GSTIN and ITC flag.
Each tenant's share = (their leased sqft ÷ total leased sqft) × CAM pool. Tenant A (32,000 sqft = 17.8% share) → ₹6.49 L. Tenant B (4,800 sqft = 2.7% share) → ₹98,550. System produces 22 line-item statements in 18 seconds.
Central AC (₹11.8 L Q1) split per leased sqft. DG backup billed per metered usage hours — Tenant D ran 47 hours during an unplanned grid outage, charged ₹38,540. Sub-meters in 8 of 22 tenants; the other 14 default to per-sqft.
22 quarterly invoices generated. 18% GST added to rent + CAM line items. Each tenant's TDS deduction under §194-I (10%) shown for their own filing. Signed PDFs and e-invoices ready for download.
All 22 tenant statements queued. Each tenant's signatory and accounts contact receive the same PDF via WhatsApp Business utility template + email. The Q1 CAM cycle that took two weeks last year is done in 14 minutes.
The most extractable artifact on this page. Real numbers from a real reconciliation.
Q1 FY 2026 · 17.8% of total leased area · 1,80,000 sqft IT park, Bengaluru
| Expense Pool | Total Pool (Q1) | Tenant A Share |
|---|---|---|
| Security & housekeeping | ₹22,90,000 | ₹4,07,620 |
| Lift AMC + fire safety | ₹5,30,000 | ₹94,340 |
| Common-area electricity | ₹6,10,000 | ₹1,08,580 |
| Landscaping & pest control | ₹2,20,000 | ₹39,160 |
| Central AC (per sqft) | ₹11,80,000 | ₹2,10,040 |
| DG backup (47 hrs metered) | ₹4,80,000 | ₹38,540 |
| Total CAM (Tenant A) | ₹53,10,000 | ₹8,98,280 |
| + 18% GST | ₹1,61,690 | |
| Invoice total | ₹10,59,970 |
Residential rent collection software doesn't understand CAM pools, fit-outs or signage rights. Excel doesn't either.
Twenty-two tenants. Six expense pools. Quarterly catch-up bills. One pivot table that breaks the moment a tenant exits. EstateDeck reconciles in 14 minutes what Excel does in two weeks.
Tenant emails AutoCAD drawings. Architect comments by phone. MEP coordinator misses the thread. Building manager loses approval letter. One workflow, one audit trail — 4-5 day cycles instead of 3 weeks.
Central AC runs all day; DG kicks in during outages. How do you charge the 8th-floor tenant the same as the empty 4th-floor unit? Per-sqft for AC, per-metered-hour for DG — the maths the tenant will actually accept.
Year 4 of a 9-year lease. 7% escalation due 1 April. Nobody flagged it. You undercharged ₹4.2 L this quarter. EstateDeck reads escalation clauses and applies the step-up automatically — and notifies the tenant 30 days before.
Not a list of features — a list of things residential or generic tools cannot do at all.
Pool every shared expense, split per leased square foot, generate per-tenant statements monthly or quarterly. No more Excel reconciliation panic.
Three allocation methods for the trickiest shared utilities — pick what the lease says, system does the rest.
From signed lease to opened office in 4-5 days, not 3 weeks. Drawings, approvals, MEP sign-off, work permit and contractor photos in one thread.
External signage rights, dedicated parking slots, terrace access, EV charging — every add-on is a billable line item.
Indian commercial leases run 9 years (3+3+3) with 15% step-up every 3 years, or 5-7% annual. The system reads the clause and applies it.
For mall and high-street retail — Minimum Guarantee + Revenue Share leases. Tenant uploads POS data, system bills the higher of the two.
The lease structures, CAM pools and tenant mix differ wildly. EstateDeck adjusts on its own.
20,000–2,00,000 sqft. Single-owner. 5–25 tenants. Mix of large anchor + smaller suites. Most asset-light buyers start here.
1–9 lakh sqft. Multi-block campuses with cafeterias, gyms, EV charging. Tenants from start-ups to GCCs. AC + DG complexity peaks here.
F&B, apparel, electronics, multiplex. Percentage rent. Anchor + line tenants. CAM split by trading hours, not just sqft. Footfall-linked operations.
Retail / F&B at ground & first, offices above, sometimes serviced apartments on top floors. Different lease structures, unified dashboard.
The honest table. Tools built for flats don't know what a fit-out is.
| What you actually need | Excel sheets | Residential PM tools | EstateDeck |
|---|---|---|---|
| Per-sqft CAM reconciliation | ✗ Manual nightmare | ✗ Not designed for it | ✓ Native engine |
| AC + DG cost allocation | ✗ | ✗ | ✓ Three methods |
| Fit-out approval workflow | ✗ Email + calls | ✗ | ✓ Drawings + MEP |
| Signage & parking billing | ~ Manual line items | ✗ | ✓ Native |
| Escalation clause automation (5/7/15%) | ✗ Easy to forget | ~ Basic only | ✓ Auto-applied |
| Retail percentage rent (MG + revenue share) | ✗ | ✗ | ✓ POS upload |
| GST 18% on commercial rent | ✗ | ✗ Residential-only | ✓ Built in |
| §194-I TDS awareness | ✗ | ✗ | ✓ Form 16A reco |
| Lock-in penalty calculator | ✗ | ✗ | ✓ Per clause |
Six frameworks every commercial RE platform in India has to honour. We do the work, you sign the file.
18% GST applies when annual turnover crosses ₹20 lakh (₹10L special states). Threshold tracker, GSTR-1 + GSTR-3B summaries built in.
10% TDS on building rent, 2% on plant & machinery, threshold ₹2.4 lakh per year. Form 16A reconciliation against Form 26AS.
72 months (6 years) of input-tax-credit document retention on building expenses. Vendor invoices indexed and GSTIN-validated.
For company-held commercial assets: buildings 60 yrs useful life, plant 15 yrs. Depreciation mechanism lives in our Accounting module.
All tenant communication via DLT-registered templates. Post-May-2025 header suffixes -T/-P/-S/-G honoured. Penalty avoidance built in.
Tenant company PAN, GSTIN, signatory details — all captured under §6 notice + consent. Phase I notified Nov 2025; full compliance May 2027.
Down from two weeks. Every expense pool reconciled, every statement generated, every WhatsApp dispatched — before the morning coffee gets cold.
Down from 3 weeks. Drawings, MEP sign-off, work permit, daily contractor photos — all in one thread. Tenants open offices faster.
The escalation engine reads your lease and applies the step-up on the due date. Your auditor finds no skipped revenue.
If your question isn't here, the demo will answer it.
Commercial property management software is a tool built for non-residential real estate — office buildings, retail malls, IT parks, warehouses and mixed-use complexes.
Unlike residential tools, it handles per-sqft rent billing, Common Area Maintenance (CAM) pool reconciliation, tenant fit-out approvals, AC and diesel generator cost allocation, signage and parking add-on charges, and GST treatment on commercial leases.
CAM (Common Area Maintenance) reconciliation is the process of pooling shared expenses — security, housekeeping, lift AMC, fire safety, common-area electricity, landscaping — and billing each tenant their pro-rata share based on leased square footage.
EstateDeck tracks every expense to a CAM pool, calculates each tenant's share monthly or quarterly, and produces a one-page reconciliation statement. No more end-of-year spreadsheet panic.
Yes. GST at 18% applies to commercial rent under CGST Act 2017 if the landlord crosses the ₹20 lakh annual turnover threshold (₹10 lakh in special category states).
EstateDeck flags the threshold the moment you cross ₹15 lakh, generates GSTR-1 and GSTR-3B summaries, and tracks input tax credit on building expenses. The detailed GST mechanism — invoice formats, ITC tracking, Tally export — lives in our Accounting & Finance module.
Central AC and diesel generator (DG) backup are shared utilities in most Indian office buildings. EstateDeck splits these three ways:
1. Per leased sqft (default for central AC). 2. Per metered consumption when sub-meters are installed. 3. Per usage hours for DG backup, especially in non-grid backup zones.
The system auto-bills each tenant monthly with a clear breakup so disputes don't happen.
When a tenant signs a commercial lease, they typically get a 30-90 day rent-free fit-out period to design their interiors. EstateDeck digitises the approval chain:
Tenant uploads drawings → architect or PM comments inline → MEP coordinator signs off on electrical and HVAC load → building manager issues a stamped work permit → contractor photo updates logged daily.
The whole flow that used to take 3 weeks of emails closes in 4-5 days.
Yes. Mixed-use buildings are common in Indian metros — retail or F&B on ground and first floors, offices or co-working from floor 2 upwards.
EstateDeck handles different lease structures per floor type (retail percentage rent vs office per-sqft fixed), separate CAM pools where appropriate, and unified tenant communication. One dashboard for the whole building.
Yes. Many Indian mall and high-street retail leases are structured as Minimum Guarantee + Revenue Share — fixed minimum plus a percentage of monthly sales above a breakpoint.
EstateDeck lets the tenant upload monthly POS data via the portal, calculates the higher of MG or revenue share, and bills accordingly. Common breakpoints: 8-12% of net sales for F&B, 6-10% for apparel, 5-8% for electronics.
Indian commercial leases rarely use CPI. The standard is a fixed annual escalation of 5%, 7% or 15% every 3 years, written into the lease as a step-up clause.
EstateDeck reads the escalation clause from the lease, applies the step-up automatically on the due date, notifies the tenant on WhatsApp 30 days before, and updates the rent ledger. Auditors love it.
Yes. Indian commercial leases typically have a 3-year lock-in clause — if the tenant exits early, they owe the balance of the lock-in rent or a defined penalty.
EstateDeck tracks the lock-in expiry per tenant, flags it 90 days before, and if the tenant gives an early-exit notice, computes the penalty per the lease clause. Lock-in maths is no longer manual.
When a business tenant pays commercial rent above ₹2.4 lakh per year to a landlord, Section 194-I applies — TDS is 10% on building rent and 2% on plant/machinery rent. The tenant deducts and deposits the TDS.
EstateDeck shows your gross rent and net receipt after TDS, generates Form 16A reconciliation, and matches it against Form 26AS. The full §194-I accounting mechanism lives in our Accounting & Finance module.
Yes. Every tenant company's data — PAN, GSTIN, signatory details, financial information — is stored under the Digital Personal Data Protection Act 2023 framework.
Consent captured at onboarding (§6), purpose limitation enforced (§8), audit trail immutable. Phase I notified 13 Nov 2025; full compliance by 13 May 2027. We're already aligned to the final framework.
Distinct workflows, all feeding the same commercial asset.
See per-sqft reconciliation, AC + DG split and fit-out workflows running on your own building. 20-minute demo. No card required.
