EstateDeck Move-In/Out captures the unit's condition with photos, room-by-room inventory, and meter readings — both at move-in and move-out. The deposit refund is calculated automatically, with itemised deductions, and signed off by all three parties. No more 90-day deposit disputes.
Schedule of Condition · Wear-and-tear tagging · Deposit + interest accrual · §65B-admissible signed record.
EstateDeck Move-In/Out is the workflow that handles the physical handover event between landlord and tenant — capturing the unit's condition with timestamped photos and a room-by-room inventory at move-in, recording the meter snapshot for electricity, water and gas at the exact event time, holding the security deposit (with optional interest accrual), running the symmetric inspection at move-out, and auto-calculating the final deposit refund with itemised, photo-backed deductions. The signed record is admissible as electronic evidence under IT Act 2000 §65B.
Mrs. Hetal Pandya runs a 380-flat AOA in Bopal, Ahmedabad. Here's a sample move-out for Flat A-704 — 28 months of tenancy, ₹40,000 security deposit, calculated to the rupee with photo evidence on every line.
| Item | Move-in state | Move-out state | Tagged as | Deduction |
|---|---|---|---|---|
| Living room wall paint | Fresh white | Slight yellowing, no marks | Fair wear | ₹0 |
| Kitchen tile (3 tiles) | Intact | Cracked — heavy object dropped | Damage | −₹2,400 |
| Bathroom mirror | Intact | Cracked, replaced by tenant | Restored | ₹0 |
| Master bedroom AC remote | Present, working | Missing | Missing item | −₹600 |
| Balcony grill paint | Black, intact | Slight rust at base | Fair wear | ₹0 |
| Electricity meter (snapshot) | 4,287 kWh | 9,124 kWh — final bill cleared | Settled | ₹0 |
| Deposit interest (28 mo @ 4%) | — | Accrued monthly | Add to refund | +₹3,733 |
| Net refund (₹40,000 deposit − ₹3,000 deductions + ₹3,733 interest) | ₹40,733 | |||
No move-in photos, no checklist. Two years later, every nick on the wall becomes a deposit deduction or a denial. Both sides feel cheated. Neither has proof.
Tenant vacates, landlord disappears, deposit doesn't come back. Tenant has no documented baseline to argue with. Conciliation drags on. Sometimes it ends in consumer court.
A faded wall after three years is wear-and-tear. A hole from a wall-mount drill is damage. Without a documented standard, every deduction becomes a personal argument.
Last electricity bill, last water bill, last DG charges — settled how, against what meter reading? Without a move-out snapshot, the final bill becomes the next month's dispute.
EstateDeck is built as a set of focused modules — each one owns its own slice and hands off cleanly to the next. Here's exactly where the Move-In/Out module starts and stops.
A room-by-room baseline that ends the argument before it starts.
The reading that makes the last bill un-disputable.
The deposit is a real number, on a real screen, with a real running balance.
A documented standard, applied consistently — not "it depends who's asking."
The ingoing photo and the outgoing photo, on the same screen, for every item.
The deposit refund is a calculation, not a negotiation.
Who lived in A-704, when, and how they left.
Tenant moving from B-402 to A-1201? Owner moving into their own flat? Handled.
The Move-In/Out module is in production with three distinct buyer profiles. Pick the one closest to yours.
Resident or NRI landlord renting out one or a few units. EstateDeck runs the inspection on the landlord's phone with the tenant. The signed PDF goes by email. Deposit refund triggered to UPI / NEFT.
The Hon. Secretary or Treasurer runs as the witness signer. Three-party record makes deposit disputes auditable at AGM. Owner sleeps abroad; AOA witnesses the handover on the ground.
Property Manager runs the inspection app on their phone, tenant signs in person, owner receives signed PDF by email. Each new tenant onboarded in 30 minutes. Move-out refund calculated to the rupee.
Central framework: security deposit capped at 2 months rent for residential, 6 months for non-residential. Deposit return within 1 month of vacating, subject to lawful deductions. State adoption varies — EstateDeck applies whichever framework you configure.
Section 105 defines a lease. Section 108 sets out the duties of lessor and lessee — including the duty to deliver possession in a particular condition and the obligation not to damage. The Schedule of Condition gives both parties documented proof of that condition.
Damages for breach are limited to "reasonable foreseeable loss" — not premium replacement cost. The wear-vs-damage standard EstateDeck applies on every deduction follows §73, which keeps deductions defensible if contested.
Electronic records (photos with EXIF, e-signed checklists, audit trails) are admissible as evidence. The signed handover PDF — photos + signatures + device IDs + timestamps — meets §65B requirements for consumer court, conciliation, or civil suit.
Where the Model Tenancy Act 2021 is not yet adopted, state Rent Acts apply — Maharashtra Rent Control Act 1999, Karnataka Rent Act 2001, TN Regulation of Rights Act 2017, and others. EstateDeck applies the configured state framework per unit.
Where monthly rent exceeds ₹50,000 and the tenant is an individual / HUF not subject to tax audit, 5% TDS applies on rent. EstateDeck flags this at lease setup so landlords aren't blindsided at year-end. (Section §194-I applies to businesses.)
"For five years we ran move-in inspections on a paper form that everyone signed and nobody could find six months later. Deposit refunds turned into three-month phone-call wars. After we moved to EstateDeck Move-In/Out, every handover is a 25-minute walkthrough on the phone, with photos. Last quarter we did 14 move-outs. Average refund processed in 4 days. Zero disputes opened. The signed PDF is in the unit folder forever — even if I leave the AOA next year."
| The move event | Paper checklist | Spreadsheet + WhatsApp photos | EstateDeck Move-In/Out |
|---|---|---|---|
| Where it lives 2 years later | Lost in a file cabinet | In someone's old phone | Permanent per-unit archive |
| Photo evidence | Not taken | Untagged, scattered | EXIF + timestamp + GPS |
| Wear vs damage standard | Argued case by case | Argued case by case | Documented two-rule standard |
| Deposit refund calc | Manual; error-prone | Manual; error-prone | Auto-calculated, itemised |
| Interest accrual | Forgotten | Forgotten | Monthly, automatic, visible |
| Signed by all parties | Ink, on one page | Verbal "OK na" | Three digital signatures locked |
| Legal admissibility | If you still have it | WhatsApp screenshots | IT Act §65B compliant PDF |
| Average dispute resolution | 6–12 weeks | 6–12 weeks | Usually zero — signed at the time |
The questions every landlord, RWA Secretary, and tenant asks before the first move event.
We'll show you the move-in walkthrough, the deposit refund calc, and the signed §65B handover PDF — in a 20-minute demo for a society or portfolio your size.
Book the Move-In/Out Demo →