Builder handover software
for new housing societies

Builder handover software is the digital layer between the developer and a new Indian housing society or RWA. It captures defects per flat with geotagged photos, compiles a master snag list, runs the Joint Inspection (JRI) with digital sign-off, tracks the Defect Liability Period per asset under RERA Act 2016 § 14(3), and stores the OC, Fire NOC, Lift License and as-built drawings in one handover vault. EstateDeck Builder Handover is one such platform, built for Indian builder-to-RWA transitions.

A snag list (also called a snagging list) is a documented record of construction defects — seepage, cracked tiles, faulty electrical fittings, uneven paint, drainage failures — that the builder must rectify before the RWA or resident formally accepts possession. A digital snag list with geotagged photos creates an irrefutable record that survives committee changes and is admissible if a legal dispute follows.

The Defect Liability Period (DLP) is the contractual window during which the builder is legally responsible for rectifying defects at no cost to the society. Under the Real Estate (Regulation and Development) Act 2016, Section 14(3), the promoter is liable to rectify any structural defect or workmanship defect for a period of five years from the date of handing over possession — at no charge to the allottee. Lifts, STP and DG sets typically carry shorter equipment-specific DLPs set by the AMC contract.

The ad-hoc committee enters the OC date and DLP terms; residents report snags with photo and room tag from the app; reports compile into a master snag list; the builder logs into a dedicated portal, marks each defect Work In Progress or Resolved and uploads a resolution photo; the resident verifies and digitally signs off; common-area assets and handover documents are registered and on closure hand off to EstateDeck Society Accounting and Document Repository.

Yes. EstateDeck provides a dedicated builder login for the developer's project team. They view the full master snag list, mark each item Work In Progress or Resolved and upload a resolution photo as evidence. A snag closes only on resident verification — the builder cannot self-certify resolutions. Every action is timestamped against the user identity.

During builder handover the RWA should collect: Occupancy Certificate (OC), Completion Certificate (CC), Fire NOC (NBC 2016), Lift License and inspection certificate (BIS IS 14665 / IS 15259), as-built electrical and plumbing drawings, structural stability certificate, STP/WTP commissioning report, warranty cards and AMC contracts for all common-area equipment, and the Society Registration Certificate. EstateDeck tracks which documents have arrived and alerts the committee about gaps.

On closure, every common-area asset registered during handover — DG sets, lifts, STP, gym equipment, CCTV — hands off to EstateDeck Society Accounting (for depreciation under Companies Act Schedule II) and to the Vendor Management module (for AMC renewal). The DLP countdown keeps running in the background. The RWA does not re-enter a single record.

Builder Handover is the one-time transition layer between the developer and the RWA — snag list, JRI sign-off, DLP countdown, document vault, asset takeover. Maintenance Helpdesk is the ongoing resident-ticket layer after the building is operational — plumbing leaks, lift complaints, lobby issues. Builder defects under DLP can be raised here and routed to the builder; routine post-DLP issues are routed to the in-house maintenance team or AMC vendor.

The Builder Handover module is purpose-built for the handover lifecycle and the DLP window. Once DLP expires, the asset records, vendor mapping and handover documents continue to live on in EstateDeck Society Accounting and the Document Repository for ongoing operations. The timestamped snag history and digital sign-offs also remain admissible if a builder dispute later escalates to RERA or a consumer forum.

Yes. Every resident gets a login to the EstateDeck app. They photograph defects inside their flat, tag the room, choose the defect category (civil / plumbing / electrical / carpentry) and submit. All flat-level reports compile automatically into the master snag list for the builder, while the resident sees only their own flat's defects.