This is the meeting machinery — convene the Board of Governors, Academic Council and statutory committees; build agendas; record minutes; capture resolutions; track action-items to closure; keep a time-stamped archive. The system of record for how the institution is governed.
For registrars, statutory-affairs offices & committee secretaries · agendas · minutes · resolutions · action-items · archive · feeds Criterion VI evidence.
Governance runs the institution's statutory committee meetings — it owns the meeting machinery: convening the Board of Governors, Academic Council, Finance Committee, Internal Complaints Committee and other statutory bodies; building agendas; recording minutes; capturing resolutions; tracking action-items to closure; and keeping a time-stamped archive. It's the system of record for how the institution is governed. It does not generate the NAAC/NBA reports — the accreditation feature owns AQAR/SSR generation; governance feeds committee evidence to it for NAAC Criterion VI (it provides the evidence, it doesn't score the criterion). And it doesn't manage individual complaints — the grievance feature owns the complaint cases. Governance runs the meetings; accreditation reports against the criteria; grievance manages the cases.
Dr. Venkataraman's office doesn't want minutes scattered across drives and inboxes. It wants every statutory body's meetings in one place. Here's what governance holds per committee — and the last column shows the two things it does not own: the NAAC report, and the individual complaint case.
| Committee | Meeting record | Action-items | Hands off |
|---|---|---|---|
| Board of Governors | agenda · minutes · resolutions | 3 open · 9 closed | evidence → accreditation |
| Academic Council | agenda · minutes · resolutions | 2 open · 14 closed | evidence → accreditation |
| Finance Committee | agenda · minutes · resolutions | 1 open · 6 closed | budget data → finance |
| Internal Complaints (ICC) | meeting + minutes here | committee actions | cases → grievance |
| All committees | time-stamped archive | tracked to closure | Criterion VI evidence → accreditation |
Each committee's minutes live in a different secretary's drive or inbox, so when an assessor or auditor asks for a meeting from two cycles ago, finding it is a scramble — if the file still exists at all.
A committee resolves something, it's noted in the minutes, and then nothing happens — there's no owner, no tracking, so the next meeting rediscovers the same unfinished item.
When the NAAC cycle comes, the governance evidence for Criterion VI has to be reconstructed from scattered files under deadline pressure, instead of being a click away.
Individual complaint cases get recorded as governance items, or committee meetings get buried inside a complaint system, so neither the meeting record nor the case record is clean.
A statutory body — the Board of Governors, Academic Council, Finance Committee or another committee — is convened, members are notified, and the agenda is built and circulated so the meeting has a clear, recorded basis.
During the meeting, minutes are recorded against each agenda item, so the discussion and the decision are captured item by item rather than reconstructed afterwards from memory.
The decisions the committee reaches are captured as resolutions, attributed to the body and the date, so there is an unambiguous record of what was resolved and by whom.
Each resolution that requires follow-up becomes an action-item with an owner, and is tracked through to closure — so resolutions are acted on, and the next meeting can see what is outstanding.
The meeting is held in a time-stamped archive. When the institution prepares its submission, governance feeds this committee evidence to the accreditation feature for NAAC Criterion VI — governance provides the evidence, accreditation assembles the report.
Built around the statutory and standing committees Indian higher education must run — Board of Governors / Management, Academic Council, Finance Committee, ICC and others — each convened with its own membership, agenda and minutes.
The minutes, resolutions and committee composition this holds are the evidence NAAC Criterion VI (governance, leadership and management) calls for. Governance feeds that evidence to accreditation; it provides evidence, it does not score the criterion.
The archive is time-stamped, access-controlled and change-tracked — tamper-evident rather than claimed immutable. Data is India-hosted, backed up and access-controlled under the DPDP Act 2023.
Framework references: UGC governance expectations; NAAC Criterion VI (governance, leadership and management) — evidence provided, never scored here; DPDP Act 2023 for the committee records. The record is described as tamper-evident and time-stamped rather than immutable or audit-proof. The NAAC AQAR/SSR and NBA reports are generated by the accreditation feature, which reads this committee evidence; individual complaint cases belong to the grievance feature. This page owns the meeting machinery, not the report or the case.
CampusAlly keeps the meeting machinery distinct from the accreditation report and from the grievance case on purpose — one runs and records the committees, one turns their evidence into the NAAC submission, one manages individual complaints. Keeping them apart means governance ranks for statutory committee management and never competes over an "accreditation trail."
The committee record is the same; what each office needs from it differs.
A Registrar needs the BoG, Academic Council and every statutory committee's meetings in one system of record — so the institution's governance is traceable, not scattered across secretaries' drives.
A secretary needs agendas built, minutes recorded item by item, and action-items tracked to closure — so resolutions are acted on and the next meeting starts from what's outstanding, not a blank page.
When the NAAC cycle comes, the governance evidence for Criterion VI is already organised and ready to feed the accreditation feature — not reconstructed from scattered files under deadline.
"A deemed university lives by its committee record. Every decision the Board of Governors or the Academic Council takes has to be minuted, attributed and findable years later — and for too long ours lived in a tangle of drives and inboxes, so accreditation season was an archaeology project. What I value here is that it is the meeting machinery and it knows exactly that: it convenes the committees, records the minutes and resolutions, and tracks the action-items to closure, and then it feeds the committee evidence to the accreditation module for Criterion VI. It doesn't pretend to be the NAAC report — that's the accreditation team's tool — and it doesn't try to swallow our grievance cases, which belong in the grievance module; we run the Internal Complaints Committee's meeting here, but the cases themselves live there. That clean separation between the meeting, the report and the case is exactly how a statutory office actually works."
What every registrar, statutory-affairs officer and committee secretary asks before they move the committee record off scattered files.
We'll show you convening statutory committees, recording minutes and resolutions, tracking action-items to closure, and a time-stamped archive that feeds Criterion VI evidence to accreditation — on your institution's actual committee structure.
See Governance →