Every class a tutor takes is logged against your timetable, so per-class pay adds up on its own at month end. Keep teacher profiles and documents, manage leave, and assign substitutes — all in one place.
What is teacher management software for coaching centres?
Teacher management software for coaching centres helps admins run their teaching staff — tutor profiles and documents, the classes each teacher takes, per-class pay, leave, and substitute staffing. In TutorDesk it connects to the batch timetable, so when a class is conducted it's logged against the teacher and flows straight into pay — no separate register to cross-check, and no manual counting at month end.
How per-class pay is worked out
No formula to maintain. TutorDesk counts the classes each teacher actually conducted from the timetable and multiplies by their rate. Here's a sample month for one teacher.
| Line | Classes | Rate (₹) | Amount (₹) |
|---|---|---|---|
| Physics — JEE Dropper batch | 22 | 500 | 11,000 |
| Physics — Class 12 batch | 16 | 450 | 7,200 |
| Substitute classes covered | 3 | 500 | 1,500 |
| Leave (not payable) | 0 | — | 0 |
| Payable for the month | 41 | — | 19,700 |
Illustrative example. Substitute classes are credited to the teacher who actually covered them, and every figure links back to the class-by-class log.
Inside teacher management
Built for the coaching reality — tutors paid per class, working across batches, with schedules that change every week.
One record per teacher — subjects, working hours and documents — available from any device.
Every class conducted is logged against the teacher automatically — no separate register.
Pay adds up from attendance — no cross-referencing timetables and registers at month end.
Handle absences calmly — from leave request to the right substitute, with pay landing on the right person.
The plain facts about each teacher's work, for a human to interpret — never a black-box score that fires people.
Bring a new teacher on board without paper forms or email attachments.
Teacher data, done fairly
TutorDesk deliberately does not boil a teacher down to a single "effectiveness score." A number like that invites firing by algorithm, and it hides more than it shows.
Instead you see the underlying facts — classes conducted, on-time starts, cancellations, leave, workload — laid out for a human to weigh in context. Any student feedback you collect is shown as the actual responses for a person to read, never turned into an automatic rating. Teacher records, including payout details, are access-controlled and handled under DPDP Act 2023.
Setup in five steps
Five steps, and the TutorDesk team helps with each.
Add teachers with subjects, working days and documents
Per-class or per-hour, different rates per subject if needed
Assign in the timetable; attendance now tracks itself
Approval flow and substitute eligibility per subject
One click totals classes conducted and payable amount
How it compares
General HR tools track office presence on a monthly salary. TutorDesk is for tutors paid per session — with scheduling, attendance and pay connected.
| Capability | TutorDesk | General HR software | Manual Excel |
|---|---|---|---|
| Per-class pay calculation | ✔ Auto from attendance | ✘ Monthly salary only | ✘ Manual counting |
| Attendance linked to timetable | ✔ Per batch session | ✘ Office check-in | ✘ Separate register |
| Substitute staffing | ✔ Eligibility + pay credit | ✘ No batch context | ✘ Manual coordination |
| Workload visibility | ✔ Weekly hours per teacher | ⚠️ Shift-based only | ✘ None |
| Leave → substitute → student alert | ✔ One connected flow | ✘ Three manual steps | ✘ Fully manual |
| Pay dispute evidence | ✔ Class-by-class log | ⚠️ Timesheet records | ✘ No trail |
This page is the module — profiles, attendance, pay and leave. The step-by-step playbook for processing monthly pay, structuring appraisals fairly, and scaling a large faculty lives in our teacher HR guide.
Read the Teacher HR Guide →Frequently asked questions
Before moving off manual Excel tracking.
How does TutorDesk calculate teacher pay per class?
Each class a teacher conducts is logged against their profile from the timetable. At month end, TutorDesk multiplies classes conducted by the teacher's per-class rate to produce a pay summary. A covered substitute class is credited to the teacher who took it, not the original — so the count is always right.
Can TutorDesk manage leave and assign substitutes?
Yes. When a teacher applies for leave, TutorDesk shows every class they were due to take and lets an admin pick a substitute from staff eligible for that subject. The slot itself is filled on the timetable in Scheduling, which sends the student alert; the leave record and substitute pay credit live here.
Does TutorDesk give each teacher a single performance score?
No, and that's deliberate — a single "effectiveness score" invites firing by algorithm. TutorDesk shows the facts instead: classes conducted, on-time starts, cancellations, leave and workload hours, labelled as data for a human to interpret. Any student feedback you collect is shown as responses to read, never turned into an automatic rating.
Can I see which teacher is overloaded this week?
Yes. The activity view shows each teacher's weekly hours and classes across all batches, so you can see who's at 30 hours and who's at 10 and rebalance. Deeper comparison across teachers and batches lives in Analytics.
How is teacher attendance tracked?
Teachers confirm a scheduled class from the app, and admins can mark or correct it from the dashboard. For online classes, attendance is logged when the teacher starts the session in Live Classes. All of it feeds the per-class pay total.
Can I store teacher qualification and ID documents?
Yes. Each profile has a document section for certificates, government ID proof and agreements. Documents are access-controlled to admins and handled under DPDP Act 2023, and you can set expiry reminders for time-bound items like teaching certifications.
How is this different from general HR software?
General HR software tracks office attendance on a monthly salary model — no batches, no per-class pay, no student context. TutorDesk connects the timetable, per-session attendance, per-class pay and substitute staffing into one system for coaching tutors who are paid per class and teach across multiple batches.
How is this different from SchoolDeck's staff module?
SchoolDeck's staff module is for school teachers on monthly salaries, with biometric devices and CBSE compliance. TutorDesk's teacher management is for coaching tutors paid per class — per-session attendance, per-class pay, substitute workflows and leave — a different institutional context entirely.
Get started
A 30-minute demo — we'll walk through leave, the pay report and the teacher activity view.
