TutorDesk Analytics · For owners & directors
TutorDesk turns the data you already record — fees, enrolment, attendance, marks — into the four numbers an owner actually needs: batch revenue, conversion, retention and performance trends.
No spreadsheets, no data analyst, no setup. If you run on TutorDesk, the dashboard is already filled in.
No credit card needed · Part of TutorDesk.
Everything here is arithmetic on facts you already have: revenue summed by batch, students retained over students enrolled, marks averaged per teacher. We deliberately do not compute attention scores, focus scores or engagement meters — those guess at a child's mind and we won't ship them. Teacher figures are the raw metrics, shown plainly, for a human to judge — never a black-box verdict.
And the report that answers each — updated daily, no compiling.
“Which batch actually makes money?”
→ Revenue by batch, subject and slot — and which fill fastest.
“How many enquiries actually enrol?”
→ Enquiry-to-enrolment conversion, by source and counsellor.
“Which teacher keeps students coming back?”
→ Retention and load per teacher — facts, not a score.
“Which subject is the whole batch weak in?”
→ Performance trends — batch-vs-batch, subject-by-subject.
Four pre-built views. Here are three of them.
Batch revenue
Revenue per seat highest in JEE-A; Foundation fills slowest.
Teacher metrics
| Teacher | Batch avg | Retention |
|---|---|---|
| Karthik V. | 84% | 92% |
| Meena R. | 79% | 88% |
| Ajay N. | 71% | 74% |
Raw figures only — you interpret them. No single “score”.
Fee collection
By batch — JEE 94% · NEET 81% · Fdn 68%.
Illustrative example. All numbers are samples.
Which batches bring in the most fees, fill fastest and retain best — from your real fee and enrolment data.
How many enquiries become students, and how many students stay — the two ratios that decide whether you grow.
Transparent figures per teacher so you can recognise and support — not a single algorithmic verdict.
Where a whole batch is weak, and how this cohort compares with last year — pulled from test data.
It draws on other modules, but each one owns its own job — and some things we simply don't do.
Most institutes still compile this by hand in Excel. Here's the difference.
| What matters | TutorDesk Analytics | Excel / Google Sheets |
|---|---|---|
| Data collection | Automatic, from daily use | Typed in by hand |
| Batch revenue & ROI | Live, by batch and slot | Reconciled monthly, if ever |
| Conversion rate | From enquiries to enrolments | Rarely tracked |
| Teacher metrics | Factual figures, transparent | Gut feel |
| Multi-branch view | Compare branches in one screen | Separate files per branch |
| Scales with growth | Unlimited batches | Slow and error-prone at scale |
Compare batch results, spot the subject a whole batch is weak in, and add revision before the exam.
See every branch in one screen — revenue, retention, conversion — and know which branch needs help.
Find which slots fill fastest and which batches retain, then plan the next term's offering around it.
See which enquiry sources convert best, so you spend on the channels that actually enrol students.
Export a clean monthly summary — enrolment, revenue, retention, outcomes — for trustees or directors.
Use load and retention figures to balance batches fairly and back the teachers who keep students.
“For years I ran three branches on instinct and a Sunday-night spreadsheet. The first month on the dashboard I learned my ‘star’ evening batch barely broke even on revenue per seat, while a quiet morning batch was carrying us — and that one teacher's students kept re-enrolling. I didn't need a verdict on anyone. I just needed the numbers I never had time to add up.”
Fees, enrolment, attendance and marks from daily use become the data — no separate entry.
Pre-built revenue, conversion, teacher and trend views — on web or mobile, no setup.
Compare, export a summary, drill in. Following up a student hands off to progress tracking.
What coaching owners ask before switching off the spreadsheet.
It is a dashboard that turns the data your institute already records — fees, enrolment, attendance and test marks — into business-level reports. Instead of compiling spreadsheets, owners and coordinators see live figures like batch revenue, enquiry-to-enrolment conversion, retention by teacher and performance trends, with no manual data entry.
Analytics answers business questions for owners and directors — which batches make money, which teachers retain students, which subjects need more time. Progress tracking is about the individual student: tests, attendance and homework over time, with weekly reports to parents. They share data but serve different people and decisions.
Yes. Analytics breaks revenue down by batch, subject and time slot, shows which batches fill fastest and which retain students, and gives revenue per enrolled student. If you record tutor cost, it can also show a contribution view per batch — grounded in your real fee and enrolment data, not estimates.
Yes. Using enquiries captured in the CRM and enrolments recorded in TutorDesk, analytics shows your conversion rate — overall and by source, batch and counsellor — so you can see where leads are converting and where they leak.
No. It shows transparent, factual metrics per teacher — the batch's average result, student retention or re-enrolment rate, teaching load and sessions conducted. There is no single mystery “effectiveness score” and no hidden formula; the numbers are there for a human to interpret and decide.
No, by design. TutorDesk does not compute attention scores, focus scores, engagement meters or any inferred mental-state metric — those are unreliable and inappropriate, especially for minors. Analytics uses only factual signals you can verify, such as attendance, marks and fee status.
Yes, at the cohort level: retention and drop-off by batch and teacher, so you can see which batches lose students and when. Flagging an individual student and sending the parent a report is handled in the progress-tracking module, which is built for that.
No. Reports are pre-built and update automatically from your daily operations — no SQL, no imports, no dashboard configuration. If you use TutorDesk for fees, attendance and tests, your analytics are already populated and viewable on mobile.
Yes. Each branch's performance is shown separately and side by side — enrolment, revenue, retention and teacher metrics. Role-based access lets a branch manager see only their branch while the owner sees everything.
From your own TutorDesk modules — fees, enrolment, attendance and assessment — so figures are factual, not estimated. Access is controlled by role, and student-data handling anticipates the DPDP Act 2023, including verifiable parental consent for students under 18.
Analytics reads from these modules — each owns its own job.
See your own batch revenue, conversion, retention and trends on a live dashboard in a 20-minute demo — built from data you already have.
Part of TutorDesk · Built in Chennai for India · No credit card needed.
