Home tuition agency software runs an agency that connects students with tutors for lessons at home — a verified tutor panel, an enquiry-to-assignment dispatch pipeline, home-visit session logging, and a commission split that bills the parent and pays the tutor — all in one place. TutorDesk fits how an agency actually works: you dispatch tutors and take a commission, you don't run a classroom.
No credit card needed · Per-active-student pricing · Built in Chennai for India.
The problem every tuition agency knows
A home tuition agency isn't a coaching centre. There's no classroom and no batch timetable. The whole business is a pipeline: a parent enquires, you find a verified tutor who covers that area and subject, you dispatch them to the home, the lessons happen, you bill the parent, and you pay the tutor their share after your commission. Get any step wrong — a slow match, an unconfirmed session, a miscalculated payout — and you lose a client or a tutor.
Centre software can't run this. It's built around classrooms, batches and attendance registers, not an enquiry-to-assignment pipeline, a tutor panel with area coverage, or a commission split between agency and tutor. So agencies run on a phone, a notebook and a calculator: enquiries forgotten, tutors double-booked across town, sessions billed that never happened, and payouts argued over at month-end.
TutorDesk is built for the agency model. It holds your verified tutor panel, turns every enquiry into a tracked assignment, schedules and confirms home sessions, and calculates parent billing and tutor payouts on the commission you set — so the owner sees open enquiries, active assignments and money in one place.
Who runs a tuition agency on TutorDesk
Running a handful of tutors from your phone? Hold a proper tutor panel with subjects and areas, never lose an enquiry, and let TutorDesk do the payout maths — so you look organised to parents and fair to tutors from day one.
Dispatching dozens of tutors across a city? Match by area and subject, track every assignment's status, confirm sessions, and reconcile commission and payouts across the whole panel from one owner dashboard.
Covering several localities, or dispatching for online one-to-one too? Give area coordinators their own enquiries and tutors, run home and online sessions through the same pipeline, and keep the owner's view across all of it.
The whole pipeline, in one system
An agency is a sequence of steps, and a dropped step costs money. TutorDesk holds each stage so nothing is lost between the enquiry and the settlement.
| Stage | What happens | What TutorDesk does |
|---|---|---|
| Enquiry | Parent requests a tutor: subject, level, area, timing | Captures it as a tracked enquiry, nothing forgotten |
| Match | Find a verified tutor for the subject and area | Suggests suitable tutors via the matching feature |
| Dispatch | Assign the tutor and send them to the home | Records the assignment, notifies tutor and parent |
| Sessions | Lessons happen at the student's home | Logs and confirms each session delivered |
| Settle | Bill the parent, pay the tutor a share | Splits payment into commission and tutor payout |
Hold every tutor with their subjects, the areas they cover and their verification status and documents, so you only dispatch tutors you've cleared. The agency runs its own vetting; TutorDesk surfaces who's approved for what. Built on tutor management.
Every parent request enters as an enquiry with subject, level, area and timing, and moves from open to matched to active as you dispatch a tutor. Nothing falls through the cracks between a parent calling and a tutor starting. Built on the CRM.
Match an enquiry to a tutor by subject, level, area covered and availability, so you don't send a tutor across the city for a lesson that won't work. The agency picks from the suggestions and stays in control. Powered by the matching feature.
Schedule each home visit and let the tutor or parent confirm the session as delivered. Because the lesson happens at the home, that confirmation is what billing and payout run on — so you bill only for sessions that actually happened. Built on scheduling.
When a parent pays, TutorDesk splits the amount into your commission and the tutor's share on the rule you set, calculated against confirmed sessions. You set the rates; TutorDesk does the maths and shows your earnings per assignment. Powered by payments on PA-O compliant rails.
Bill parents per session or per package over UPI, cards and net banking, auto-remind before and after due dates, and see outstanding dues per family. Your tutor payouts and parent billing live in the same flow, so the books always reconcile. Powered by payments.
Assignment confirmations, session reminders, billing notices and payout updates go to parents and tutors over DLT-compliant WhatsApp and the app — not from a coordinator's personal number — with a clean record of what was said on each assignment. Built on secure chat.
Dispatch tutors for online one-to-one as well as home visits — the same enquiry-match-assign-confirm-settle pipeline applies, with the built-in live class available for online lessons. One workflow for both ways you deliver. Built on live class.
See open enquiries, active assignments, sessions delivered, money owed by parents and money due to tutors — and your commission earned — in one live view, across every area or coordinator in the agency. Built on analytics.
Why agencies switch
How it works
Onboard tutors with their subjects, the areas they cover and their verification status through tutor management, so you have a searchable panel ready to dispatch. Set each tutor's commission split.
Capture a parent enquiry, match it to a suitable verified tutor with the matching feature, dispatch them to the home, and schedule the sessions with confirmation.
Log each session delivered, bill the parent over UPI, and let TutorDesk calculate the tutor's payout net of your commission — so you see money owed and earned in one place.
Where this fits in the Databus stack
TutorDesk owns coaching and agency operations. Matching detail, centre management, worksheet generation and browser-based live classes each have their own home — so nothing competes with anything else.
| Job to be done | Where it lives | Why it's separate |
|---|---|---|
| Run the tuition agency (this page) | TutorDesk home tuition agency solution | Tutor panel, dispatch, sessions, commission, billing |
| Teach in a centre with batches instead | Tuition centre management | A centre runs classrooms and batches, not home dispatch |
| Tutor-to-student matching detail | Matching feature | The matching engine is a feature this solution draws on |
| Generate worksheets & practice papers | SchoolDeck question-paper generator | Content creation is a generation job, not an operations one |
Built for Indian compliance
Parent billing and tutor payouts run on RBI Payment Aggregator (PA-O) compliant rails — UPI, cards and net banking — so money moving between parents, the agency and tutors is on regulated infrastructure.
Parent and tutor messaging follows TRAI TCCCPR 2018 (DLT) rules, so your assignment and billing messages go out as legitimate, registered business messages — not from a personal number.
Student and tutor data handling anticipates the DPDP Act 2023 — important when you hold family addresses, contact details and tutor documents across the agency.
FAQ
Everything an agency owner asks before switching.
Home tuition agency software runs the operations of an agency that connects students with tutors for lessons at home — a tutor panel with verification, an enquiry-to-assignment dispatch pipeline, home-visit session scheduling, parent billing and tutor commission payouts. TutorDesk brings all of these into one system, because an agency dispatches tutors rather than teaching on its own premises.
A tuition centre teaches students on its own premises in batches, so it needs timetables, classrooms and batch attendance. A home tuition agency has no classroom — it matches a parent's request to a tutor and dispatches that tutor to the student's home, then bills the parent and pays the tutor a share. This page is built for that dispatch-and-billing model; if you run a physical centre with batches, the tuition centre management solution is the right fit.
Every parent request enters TutorDesk as an enquiry with the subject, level, location and timing needed. The agency matches it to a suitable verified tutor, assigns them, and dispatches them to the student's home — and the enquiry's status moves from open to matched to active, so nothing falls through the cracks between a parent calling and a tutor starting.
Matching considers subject, level, the area a tutor covers and availability, and is powered by the TutorDesk matching feature. The agency stays in control — it sees suggested tutors for an enquiry and assigns the right one — so matching speeds up dispatch without removing the agency's judgement about who to send.
TutorDesk lets you record and track each tutor's verification status, documents and the subjects and areas they're approved for, so you only dispatch tutors you've cleared. The agency runs its own verification process and decides who qualifies; TutorDesk is the place to store and surface that status, not a background-check service in itself.
When a parent pays, TutorDesk splits the amount into the agency's commission and the tutor's share according to the rule you set for that tutor or assignment. The agency sets its own commission rates; TutorDesk calculates the split automatically against logged sessions, so payouts are accurate and the owner sees the agency's earnings per assignment.
Because the lesson happens at the student's home, not in a centre, TutorDesk lets the tutor or parent confirm each session as delivered. That confirmation is what billing and payout are calculated on, so the agency bills only for sessions that actually happened and tutors are paid for exactly what they delivered.
Yes. TutorDesk bills parents over UPI, cards and net banking with auto-reminders, and calculates each tutor's payout net of the agency commission based on confirmed sessions. The owner sees money owed by parents and money due to tutors in one view. Fee collection runs on RBI Payment Aggregator (PA-O) compliant rails.
Yes. Each tutor's record holds the areas or localities they cover, so when an enquiry comes from a particular area, the agency can match a tutor who actually serves it. This is central to a home tuition agency, where travel distance decides whether an assignment works for the tutor.
If your agency offers practice material, generating worksheets or papers is handled by the SchoolDeck question-paper generator, which feeds material into TutorDesk. TutorDesk itself runs the agency operations — dispatch, sessions, billing and payouts — and keeps the content-generation layer separate.
No. TutorDesk gives you the tools to record verification status, track session feedback and manage who you dispatch — but the agency runs its own vetting and is responsible for tutor quality and safety checks. We provide the management system, not a guarantee about any individual tutor.
Yes. A city-wide or multi-branch agency runs from a single owner login. Area or branch coordinators can manage their own enquiries and tutors, while the owner sees open enquiries, active assignments, sessions delivered and commission earned across the whole agency in real time.
Assignment confirmations, session reminders, billing notices and payout updates go out over DLT-compliant WhatsApp and the app — to parents and tutors as appropriate — instead of the coordinator messaging everyone from a personal number. It keeps a clean record of what was communicated on each assignment.
Yes. Some agencies dispatch tutors for online one-to-one lessons as well as in-person home visits. The same pipeline applies — enquiry, match, assign, schedule, confirm, bill and pay out — whether the session is at the student's home or online, with the built-in live class available for online sessions.
Book a free 20-minute demo and the team will set TutorDesk up around your tutor panel, dispatch pipeline and commission structure. Pricing is per active student with no large upfront fee and billing that scales with your agency — see the pricing page for current plans.
TutorDesk has a tuned edition for each major coaching and tuition use case.
Run a physical centre with batches, timetables & attendance.
Explore centre →Level-wise batches, speaking-slot booking, band tracking.
Explore Spoken English →Franchise network, royalty & level progression.
Explore Abacus →See every coaching & tuition use case TutorDesk covers.
Browse solutions →A 20-minute demo shows the setup that fits your agency — tutor panel, enquiry-to-assignment dispatch, session confirmation, commission and billing, on your own data.
Built in Chennai for India · Per active student · No credit card needed.
